Minutes of the Board Meeting of August 22nd 2017

[Alexandre Franke <afranke gnome org>]

= Foundation Board Minutes for Tue, August 15th 2017, 17:00 UTC =

Next meeting date Tue, August 22nd 2017, 17:00 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170815

== Attending ==

 * Allan Day
 * Alexandre Franke
 * Zeeshan Ali
 * Nuritzi Sanchez
 * Cosimo Cecchi
 * Rosanna Yuen
 * Neil McGovern

== Regrets ==

 * Meg Ford
 * Carlos Soriano

== Missing ==


== Agenda for 2017-08-22 ==

 * URGENT - Board Hackfest sync
 * URGENT - GNOME.Asia budget request
 * Budget for release parties
 * Review ongoing items

== Minutes ==

 * Board Hackfest sync
  * Accommodation needs to be decided
  * Dates confirmed: Friday 6th through Sunday 8th.
  * VOTE: send Neil and Rosanna to the hackfest
   * +1: Cosimo, Nuritzi, Allan, Alexandre. Abstained: Zeeshan. VOTE PASSED.
  * ACTION: Nuritzi to create a private agenda for the Foundation Hackfest

 * GNOME.Asia budget request
  * Request for $13k. Includes travel, estimated at $9k.
  * VOTE: approve $13k as requested.
   * +1 unanimous
  * ACTION: Nuritzi to notify them and request an explanation for the
difference with the hosting bid.

 * VOTE: send Neil to GNOME.Asia
  * +1 unanimous

 * Budget for release parties
  * VOTE: grant $500 to the engagement team for the 3.26 release
parties, to be administered by Nuritzi
   * +1 unanimous
  * ACTION: Nuritzi to write a report about the usage of previously
allocated funds
  * ACTION: Nuritzi to advertise the budget to the relevant channels
(we suggest foundation-list, the engagement blog, and social media)

== Ongoing ==

'''This section includes items which have seen an update in the last
30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this
and subsequent minutes sections'''

 * Liability insurance - still pending (see mail from 31st July)
  * Check again next week (August 8th)

 * Foundation hackfest
  * 2017-08-15
   * Berlin on Oct 5th-8th seems the most likely to work for the most of us.
   * ACTION: Cosimo to send a follow up on the list

 * Engagement team committee for funds
  * The committee would allocate small budgets for events like release parties
  * Board to vote on this once we have a list of volunteers and a
description of the committee's role

 * GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo
to FoundationBoard" email
  * The design is not optimal, could use some tweaking but it’s alright.
  * ACTION: Allan to write recommendations for next year
   * 2017-07-11 - Allan still not done this. Sad face.

 * GUADEC 2017 finance request
   * The board wishes to make this a more straightforward process in the future
    * ACTION: Neil to make sure that expenses allocation for future
conferences is discussed by the board in person at GUADEC

 * Foundation support for Flathub
  * 2017-05-09
   * The Board voted to try and use some of our pro-bono counsel time
towards the Flathub legal framework, provided our lawyers agree
   * ACTION: Neil to connect to Luis
  * 2017-05-16 - Exact questions to ask Luis are being worked up
  * 2017-06-06 - Questions sent to Luis, being looked at.

 * Hackfest process documentation
  * 2017-02-14
   * ACTION: Nuritzi to take a stab at updating the documentation for
the process to request a hackfest and responsibilities between Board
and TC
  * 2017-05-02
   * Nuritzi will work on this by end of May, check in then

 * Dropping dates in copyright claims on our websites
  * 2016-12-06
   * ACTION: Alexandre to send an email to foundation-list with a
proposal for discussion
  * 2016-12-20
   * Next step seems to be to reach out to Creative Commons to get
advice on what exactly can and should be done
  * 2017-01-24
   * Alexandre reached out to Creative commons
  * 2017-02-28
   * Alexandre will try alternative channels
  * 2017-05-02
   * We got a reply, Alexandre to follow up
  * 2017-05-30
   * Two options
    * Have terms of use on the website that state that linking to a
page is sufficient attribution
    * Require contributors to assign their attribution to the GNOME Foundation

 * Privacy campaign funds
  * 2016-09-27
   * Draft is out for the Board to review and give feedback
   * ACTION: Cosimo to try and form a committee to review internship proposals
  * 2016-10-26
   * We are aiming for an internship round in spring 2017
  * 2017-07-26
   * Carlos and Zeeshan are taking this over -- the plan is still to
do internships

 * Owncloud shared calendar for the board
  * 2016-08-10
   * Cosimo tested creating an event, but with mixed results
   * ACTION: Cosimo to take it on from here
  * 2016-09-06 - Allan has started a list of reoccuring events on the
wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda
  * 2017-03-07
   * Neil is looking into a similar calendar so will take over
  * 2017-07-26 - (Neil) can someone else have this? Alexandre
volunteers. #challengeaccepted

 * Friends of GNOME
  * 2016-08-10
   * ACTION: Allan to get in touch with Tobi and the sysadmin team to
migrate the FoG infrastructure over to GNOME
  * 2017-03-07
   * Allan will pass this on to Neil, and connect him to Tobi
  * 2017-04-18 - Neil has CRM working (ish) on the gnome website,
we're looking at how to move the PayPal IPN to CiviCRM
   * At sysadmin meeting at GUADEC

=== Ongoing but stalled ===

'''This section includes items which haven't seen an update in the
last 30 days.'''

 * Paypal Giving Fund
  * Alexandre suggested in december 2015 to get us enrolled in the program
   * That would give us exposure. For example Humble bundle allows to
direct the charity part of purchases towards any of their participants
  * Zana tried to get us in sometime before may 2016, we never heard back.
  * 2016-09-06
   * ACTION: Zana to look into it

== Nice to have ==

'''This section includes items which we would love to see happen at
some point but lack the time to effectively become reality'''

 * Contract template for future use organizations for which we handle money
  * Kat to draft this
  * Alexandre took over
  * 2017-07-26
   * This is close to being done

 * Privacy policy for GNOME services
  * Current draft is at https://wiki.gnome.org/Foundation/Privacy
  * Sysadmin Team's NDA should also be covered when dealing with this item
  * Kat or Allan to write up the policy
  * Kat or Allan to write up recommended wording for distribution
privacy policies, regarding the behaviour of GNOME software
  * 2017-07-26
   * Allan is still working on this, but with low priority