= Foundation Board Minutes for Tue, July 18th 2017, 17:00 UTC =
Next meeting date Tue, July 25th 2017, 17:00 UTC
== Attending ==
* Allan Day
* Zeeshan Ali
* Alexandre Franke
* Carlos Soriano
* Neil McGovern
* Meg Ford
* Shaun McCance
== Regrets ==
* Cosimo Cecchi
* Nuritzi Sanchez
* Rosanna Yuen
== Missing ==
== Agenda for 2017-07-18 ==
* GUADEC agenda
* AGM
* Review ongoing items
== Minutes ==
* GUADEC agenda
* directors should put their slides in before GUADEC
* AGM
* the Foundation update bullet point needs some work
* reviewing who presents every item
* Review ongoing items
== _Ongoing_ ==
'''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections'''
* Python Jamaica: PyCon 2017 GNOME Foundation email
* 2017-07-11
* The board denied the request for sponsorship of this conference
* ACTION: Neil to follow up to the request saying that we can't help financially
* GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email
* The design is not optimal, could use some tweaking but it’s alright.
* ACTION: Allan to write recommendations for next year
* 2017-07-11 - Allan still not done this. Sad face.
* GUADEC 2017 finance request
* The board wishes to make this a more straightforward process in the future
* ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC
* Foundation support for Flathub
* 2017-05-09
* The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree
* ACTION: Neil to connect to Luis
* 2017-05-16 - Exact questions to ask Luis are being worked up
* 2017-06-06 - Questions sent to Luis, being looked at.
* Hackfest process documentation
* 2017-02-14
* ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
* 2017-05-02
* Nuritzi will work on this by end of May, check in then
* Dropping dates in copyright claims on our websites
* 2016-12-06
* ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
* 2016-12-20
* Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
* 2017-01-24
* Alexandre reached out to Creative commons
* 2017-02-28
* Alexandre will try alternative channels
* 2017-05-02
* We got a reply, Alexandre to follow up
* 2017-05-30
* Two options
* Have terms of use on the website that state that linking to a page is sufficient attribution
* Require contributors to assign their attribution to the GNOME Foundation
* Privacy campaign funds
* 2016-09-27
* Draft is out for the Board to review and give feedback
* ACTION: Cosimo to try and form a committee to review internship proposals
* 2016-10-26
* We are aiming for an internship round in spring 2017
=== Ongoing but stalled ===
'''This section includes items which haven't seen an update in the last 30 days.'''
* Owncloud shared calendar for the board
* 2016-08-10
* Cosimo tested creating an event, but with mixed results
* ACTION: Cosimo to take it on from here
* 2017-03-07
* Neil is looking into a similar calendar so will take over
* Paypal Giving Fund
* Alexandre suggested in december 2015 to get us enrolled in the program
* That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
* Zana tried to get us in sometime before may 2016, we never heard back.
* 2016-09-06
* ACTION: Zana to look into it
* Sysadmin fundraising levels and perks
* 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails
* 2017-05-09
* We can talk about this item at GUADEC
* Web page for prior pants winners
* 2016-08-10, ACTION: Shaun and Allan to add the web page
* 2017-03-07
* Only missing the winner for one year, 2005
* We can crowdsource the details and refinement of the bios/photos/etc
* 2017-06-06
* We are trying to expedite this before next GUADEC
* ACTION: Nuritzi to ask Shaun for a download of the information he has already collected
* ACTION: Alexandre to suggest a suitable location to put the information and share it with the board
* Friends of GNOME
* 2016-08-10
* ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
* 2017-03-07
* Allan will pass this on to Neil, and connect him to Tobi
* 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM
=== Ongoing but no director assigned ===
'''This section includes items which haven't seen an update in the last 30 days and have no Director assigned'''
== Nice to have ==
'''This section includes items which we would love to see happen at some point but lack the time to effectively become reality'''
* Contract template for future use organizations for which we handle money
* Kat to draft this
* Alexandre took over
* Privacy policy for GNOME services
* Sysadmin Team's NDA should also be covered when dealing with this item
* Kat or Allan to write up the policy
* Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software
== Discussed on the mailing list ==
== Completed actions ==
* 2017/2018 General Liability and Directors & Officers Liability (Allan)
* ACTION: Neil to make a list - DONE
