Re: Minutes of the Board meeting of July, 07th, 2015

[Andrea Veri <av gnome org>]

2015-07-22 0:45 GMT+02:00 Alexandre Franke <alexandre franke gmail com>:
> Hi,

Hey Alexander!

> I have a few questions about some pending action items.

Sure!

> On Tue, Jul 21, 2015 at 5:29 PM, Andrea Veri <av gnome org> wrote:
> > == Pending action items ==
> >  * Kat to create a private wiki page on the web services accounts holders and passwords
> >   * Allan and Kat decided to go for a private git account instead for security reasons
>
> Does that mean that the action item has actually been completed, or is
> this private git account still not in place?

That's about correct as otherwise you would have seen the same item
being placed under the "Completed actions" section of the minutes.
That said when I was poked at about this topic I suggested the use of
a git repository accessible by a specific LDAP group with an encrypted
passwords file having as recipients the keys of the engagement team
members interested in it. While the idea looked fine at first we had
delays having everyone generating their own GPG key and the item got
stuck. With Allan on the Board the item should be finally marked as
resolved anytime soon :-)

> >  * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
>
> Can we have a summary of the substance of this policy? I understand it
> takes time to write such a document, but I guess you already know the
> general direction you are taking this into.

I'm not aware of any progress on this item and I'm honestly not sure
the policy draft was ever started this last year. It's been a crazy
year and the lack of an ED didn't help on this side. We will surely
discuss how to properly re-assign each of these pending action items
at GUADEC.

> >  * Tobi to continue pursuing the fund collection in Europe
>
> Now that we have WHS, what's left to do?

Actually nothing and on this side we started discussing a possible
solution to manage pending and completed action items in a more
efficient way as it's clear the process needs some automation. How it
works right now requires the secretary having to copy the action items
in two places at the end of every meeting:

1. from the minutes to the pending action items area
2. from the minutes to our tasks system based on Kanboard

The process requires time and manual intervention on each of the above
explained steps, thus the need to find a better plan asap.

Thanks for your questions!

-- 
Cheers,

Andrea

Debian Developer,
Fedora / EPEL packager,
GNOME Infrastructure Team Coordinator,
GNOME Foundation Board of Directors Secretary,
GNOME Foundation Membership & Elections Committee Chairman

Homepage: http://www.gnome.org/~av