Meeting Minutes Published - March 18, 2010

[Brian Cameron <Brian Cameron Sun COM>]

The meeting minutes for the March 18th GNOME Foundation board meeting
is now published.  Refer here:

          http://live.gnome.org/FoundationBoard/Minutes/20100318

Other past board meetings are archived here:

          http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of March 18th, 2010

Next Meeting

    * April 1st, 2010

Attendance

    * Brian Cameron
    * Germán Póo-Caamaño
    * Jorge Castro
    * Paul Cutler
    * Rosanna Yuen
    * Srinivasa Ragavan
    * Stormy Peters
    * Vincent Untz
    * Diego Escalante

Regrets

Missing

Recurring Items

    * Review past action items.
    * Did each person with action items send their status reports to
      the board list before the meeting?
    * Approve and make sure that minutes of last meeting were published
      to foundation-announce and foundation-list.
    * Make sure to start up the gobby server for better note taking.
    * Update foundation.gnome.org website.

New Items

    * The board approved to send Brian's propsoal for CEO Goals and
      bonus plan to the foundation-list.
    * GnuCash automation
          o ACTION: Stormy file a bug in bugzilla about addressing
            outstanding GnuCash automation issues.
          o ACTION: Paul will work to prioritize getting the GnuCash
            automation finished.
    * Friends of GNOME sysadmin announcement
          o ACTION: Paul explained that the Friends of GNOME sysadmin
            announcement still has not been done. Lucas seems ready.
            Paul will follow up.
    * Annual Report Update
          o Paul intends to have the 2010 Annual Report done in the
            next month.
          o The 2010 Annual Report should be ready in two weeks to know
            the details to prepare for printing. The board should
            decide how to handle printing at the next meeting.
          o ACTION: Paul will ping the a11y team for photos of users
            with GNOME using accessibility solutions.
    * Jonh Wendell made a request to the GNOME Foundation to fund
      Brazilian GNOME events for $4000-$5500.
          o According to the budget for the current fiscal year, the
            Brazilian organizers have used almost all the budget
            assigned to them. However, there is a surplus from the
            previous fiscal year that may be used exceptionally in well
            justified situations. When the board prepared the budget
            for the present year our intention was not to spend more
            money than we can get in a term.
          o ACTION: Brian will send an email to Jonh Wendell to provide
            a more detailed budget for events in Brazil and to
            encourage the local GNOME team to assist with raising more
            money.
    * The Idlelo Conference, a large (500 people) open source event in
      Accra, Ghana (May 17-21).
          o http://idlelo.net/
          o Plan to send two people. One to run the booth and the other
            to provide training.
          o Can either send Ben Konrath or Stormy to run the booth.
          o Fernando Herrera will be doing the training.
          o ACTION: Vincent will organize a meeting with Ben Konrath to
            discuss plans for Idlelo.
    * Hackfests
          o ACTION: Jorge will send an email seeking hackfest
            sponsorships from the advisory board.
    * GSettings Hackfest
          o May need $1,000 for hotel. Ryan Lortie is looking into
            this.
    * PyGTK+ Hackfest
          o Going to be in Boston. Found a location at the OLPC offices
            in Kendell Square.
    * Who to send to Texas Linux Fest on April 10th.
          o Stormy pinged Joe 'Zonker' Brockmeier to see if he can be
            the lead coordinator for the booth. Zonker quickly
            confirmed that he can do this.
          o ACTION: Jorge will work with Ubuntu volunteers to find
            people to run the Texas Linux Fest booth.
    * A warm welcome was extended to new board member Paul Cutler.
    * Board Performance Reviews
          o ACTION: Stormy will update the surveys for doing the board
            of directors performance reviews to reflect the change in
            board members.
          o ACTION: Diego will send an email letting board members know
            about the board performance review process, and kick off
            the process.
    * The GNOME Foundation recently received a SWOT analysis from Juan
      José Marin.
          o ACTION: Srini will respond to Juan José Marin about the
            SWOT analysis he provided, provide feedback, and work out
            the next steps.
    * Code of Conduct and the Speaker Guidelines
          o The board decided to vote to approve the proposed Code of
            Conduct and Speaker Guidelines at the next board meeting,
            and to require new Foundation members to sign them.
            Foundation members are encouraged to provide any feedback,
            ideas, or concerns before the next board meeting.

Completed Actions

    * Brian - Send out CEO Goals and bonus plan document to the
      foundation list on March 18th. Actually sent out on the 19th.
    * Brian - will send an email to Jonh Wendell to provide a more
      detailed budget for events in Brazil and to encourage the local
      GNOME team to assist with raising more money. This new action
      item was done shortly after the meeting.
    * Vincent - Start the bidding process and press release for
      co-location in 2011. All published.
    * Vincent - Will find people to attend the Free Software and Open
      Source Foundation for Africa in Ghana and Idlelo events. Done:
      Fernando Herrera will do the training, and Ben Konrath will
      likely go for the main event.
    * Vincent - Will touch base with Paul about the sysadmin
      announcement and the financial report. Obsolete: the ruler to
      raise money went live after the meeting.
    * Everyone - Finish making comments about Stormy's CEO goals and
      bonus plan by March 17th.

Status of action items

    * Behdad - Tasked with scrubbing the GnuCash file so it can be made
      public. Behdad sent a scrubbed GnuCash file to Rosanna to check,
      but still pending.
    * Behdad - Automate the process of entering PayPal information into
      GnuCash. Rosanna sent Behdad a sample of incoming PayPal
      information looks like and has shown how it should be
      incorporated into the GnuCash file. Behdad is now looking into
      this. (Rosanna to send this to Stormy to include in the bugzilla
      report.)
    * Behdad - Will send an email to the foundation-list and the
      gnucash list seeking someone to take over the GnuCash automation.
    * Brian - Get information about what should be in an "Employee
      Handbook". Draft approved by board. Now under review by the GNOME
      legal team.
    * Brian - Develop trademark usage forms for common use cases. James
      Vasile from legal is working with Brian on this.
    * Diego - Taken over from Stormy. Will work with Gil Forcada from
      guifi.net and gnome-marketing to define the best way for
      organizations like guifi.net to participate in the GNOME
      community. Not many replies from the community. Diego will draft
      something more concrete for gnome-marketing and ask for comments.
    * Diego - Will lead the board member review process: pick a date,
      send reminders and coordinate with Stormy the missing members
      surveys.
    * Diego - Will help Stormy to organize the Zaragoza event.
    * Diego - Will organize a press release for giving $60 to OSUOSL.
    * Germán - Put together a proposal for how to address board members
      who become inactive. Still pending.
    * Jorge - Will ping J5 to coordinate what is necessary to improve
      PyGTK+ maintainership.
    * Jorge - Taken over from Lucas - Work to ensure that Foundation
      members sign the GNOME Code of Conduct, and make it a requirement
      that new Foundation members need to sign this. Lucas completed a
      draft currently under review, tarted discussion on foundation
      list, got a lot comments and feedback, and summarized the
      discussion points. The board seems to be still interested in
      proposing Code of Conduct as an official guideline for Foundation
      members as a way have a more clear message about the values of
      the GNOME community.
    * Rosanna - Research the GNOME Guidestar website and update if
      necessary. Rosanna sent an update about the status of Guidestar,
      but work is still needed. Need to find someone to keep the
      website up-to-date.
    * Rosanna - Will check who received the 2008 Annual Report and send
      an email to board-list letting everybody know who received them.
    * Rosanna - Will send a new updated version of the GnuCash file
      soon.
    * Rosanna - Will pay $60 to OSUOSL.
    * Srini - Send out the GUADEC call-for-hosts, and the next meeting
      will be an IRC meeting to discuss. This is done. Srini has the
      meeting logs, but these are not yet published in the wiki. Yet to
      format and upload and announce the meeting logs. Leaving this as
      an open action item until the logs are available.
    * Stormy - To propose a case study on how the improvements The
      GNOME Foundation made with bugzilla made a difference as input
      for the marketing materials for why the Foundation needs to hire
      a system administrator. Max sent a write-up. Working with the
      GNOME Journal folks to turn it into a GNOME Journal article. Will
      go out in the next GNOME Journal.
    * Stormy - To schedule a meeting with companies that do consulting
      work with GNOME to start discussions on how we can help (how can
      we work together). Sent email. Got a couple of positive
      responses. Will follow up with others and schedule a meeting.
    * Stormy - To follow up with the Advisory Board about acquiring a
      second machine. Email sent, but no response yet.
    * Stormy - Will set up a "Wish List" Wiki page to highlight things
      that the GNOME community needs help with funding with a link from
      Friends of GNOME.
    * Stormy - Taken over from Lucas - Set up a Euro bank account.
    * Stormy and Jorge - Will seek sponsors for the PyGTK+ and
      Marketing hackfests.
    * Vincent - Touch base with Matthew Garrett and with the GNOME
      community to determine how the GNOME Code of Conduct needs to be
      enhanced to reflect speakers. Ongoing. First draft is available,
      need to push this. Vincent sent a ping to put this on the wiki
      for public review. Draft published at
      http://live.gnome.org/CodeOfConduct/SpeakerGuidelines
      and will announce it to the membership for review next week. Need
      to announce on foundation-list the wiki page.
    * Vincent - Update the blog and planet to highlight that people are
      expected to sign and follow the GNOME Code of Conduct. Waiting
      for Jorge's action on Code of Conduct.
    * Vincent - Follow-up with Intel to determine what to do about
      copyright assignment for clutter. Waiting for an official update
      from Intel. Ongoing
    * Vincent - Check records of organizations with existing contracts
      to use the GNOME trademark. Ongoing.
    * Vincent - Follow up with Michael Meeks and Bradley Kuhn to see if
      there is an interest in defining a policy the release team can
      follow to know whether a project with a copyright assignment
      requirement can be accepted or not. What sorts of copyright
      assignments are acceptable? Status: Bradley is working on an
      updated draft.
    * Vincent - Create a Philosophy page on the GNOME Wiki.

New Action Items

    * Diego - will send an email letting board members know about the
      board performance review process, and kick off the process.
    * Jorge - will work with Ubuntu volunteers to find people to run
      the Texas Linux Fest booth.
    * Jorge - will send an email seeking hackfest sponsorships from the
      advisory board.
    * Paul - will work to prioritize getting the GnuCash automation
      finished.
    * Paul - the Friends of GNOME sysadmin announcement still has not
      been done. Lucas seems ready. Paul will follow up.
    * Paul - will ping the a11y team for photos of users with GNOME
      using accessibility solutions.
    * Srini - will respond to Juan José Marin about the SWOT analysis
      he provided, provide feedback, and work out the next steps..
    * Stormy - file a bug in bugzilla about addressing outstanding
      GnuCash automation issues.
    * Stormy will update the surveys for doing the board of directors
      performance reviews to reflect the change in board members.
    * Vincent - will organize a meeting with Ben Konrath to discuss
      plans for Idlelo.

Discussed on the mailing list

    * Discussion about Behdad Esfahbod stepping down from the board and
      Paul Cutler replacing him.
    * Bruno Boaventura sent an email to the board explaining that there
      are plans to update the Foundation membership application form to
      make it more simple.
          o http://foundation.gnome.org/membership/application.php
    * Magnatune is sending a $614.20 check to GNOME Foundation for
      RhythmBox related sales.
          o 
http://blogs.magnatune.com/buckman/2010/03/magnatune-sends-check-to-gnome-foundation-thanks-to-rhythmbox.html 

    * Jonh Wendell requested $4,000 to cover costs associated with
      Brazilian events. Namely the Brazilian GNOME Forum (the main
      GNOME event in Brazil) together with FISL, and ENSL (Northeast
      Free Software Conference), which will take place in Natal. They
      also requested the GNOME Foundation cover travel expenses for one
      foreign speaker (perhaps an additional $1,500).
    * Final discussions to prepare Stormy's CEO Goals and Bonus plan.
    * Finalizing arrangements for Dave Neary giving training sessions
      at GUADEC 2010.
    * Ongoing discussion about funding the Accessibility Hackfest,
      Python Bindings Hackfest, and the Idlelo conference.
    * Planning to have a GSettings Hackfest.
          o http://live.gnome.org/Hackfests/GSettings2010
    * Planning for the advisory board meeting held on Tuesday, March
      9th.
    * Planning for doing a press release and call for bids for the
      co-located Desktop Summit in 2011.
    * Brian Nitz from Sun Microsystems requested access to the Coverity
      results for GNOME.
          o http://scan.coverity.com/rungAll.html
    * Fabio Berbert de Paula requested permission to use the GNOME logo
      for "Viva o Linux" (http://www.vivaolinux.com.br), the largest
      Linux user group in Latin America. He was told to fill out the
      "Trademark Agreement for User Groups" and that this would be
      approved.
    * Discussion about approving the GNOME Foundation "Volunteer &
      Employee Handbook".
    * Discussion to reschedule the Foundation board meeting time to
      better facilitate the new board members.
    * Behdad recommends subscribing to the Blue Avocado Newsletter.
          o http://www.blueavocado.org/
    * Rosanna packed and shipped box of t-shirts/mousepads/stickers to
      the CSUN a11y conference for students who had contributed to
      GNOME a11y.
    * Got a brief update on GUADEC 2008 finances. Some issues still
      pending.