Meeting Minutes Published - December 9, 2010

[Brian Cameron <brian cameron oracle com>]

The meeting minutes for the December 9th GNOME Foundation board
meeting is now published.  Refer here:

             http://live.gnome.org/FoundationBoard/Minutes/20101209

Other past board meetings are archived here:

             http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of December 9th, 2010

Next Meeting

    * December 23rd, 2010

Attending

    * Andreas Nilsson
    * Bastien Nocera
    * Brian Cameron
    * Emily Chen
    * Germán Póo-Caamaño
    * Paul Cutler
    * Rosanna Yuen

Regrets

    * Og Maciel

Missing

Recurring Items

    * Review past action items.
    * Did each person with action items send their status reports to
      the board list before the meeting?
    * Approve and make sure that minutes of last meeting were published
      to foundation-announce and foundation-list.
    * Make sure to start up the gobby server for better note taking.
    * Update foundation.gnome.org website.

New Items

    * Developer Documentation Hackfest (Andreas)
          o Things went good - discussions about tools to advertise to
            developers (Anjuta) and what kind of developers to target.
            New developer.gnome.org as an extension of
            library.gnome.org - working on redirects and new website to
            launch. Andreas thought it would be good to have another
            hackfest in the near future to continue to build on it.
          o ACTION: Andreas to check with Johannes and Shaun about
            having a Developer Documentation Hackfest.

    * Hiring Marketing Help (Brian)
          o Stormy's proposal that we hire someone on a 5-month
            contract to help with GNOME 3.0 marketing received 4 +1
            votes.
          o Seeking references from people or consultants who would be
            interested in a short-term contract to improve GNOME and
            GNOME 3 marketing.
          o Email the marketing list with a call for bids
          o Need to set expectations
          o ACTION: Brian to draft initial email about hiring marketing
            help. Paul will assist with editing and send to
            marketing-list.

    * The "Updating Trademark Agreements" (Brian)
          o ACTION: Paul to review Justin's email about updating
            trademark agreements and email the marketing team for
            feedback.

    * FoG launch update (Og)
          o The new campaign is for general funding. The next Campaign
            which will start in April will be focused on funds to
            purchase sysadmin resources such as servers.
          o This campaign is to get 100 new subscribers by the end of
            the year.
          o About to set up the ruler to measure new subscriptions.
          o The next campaign starts in April and will be to purchase
            sysadmin resources, such as needed servers.
          o According to Zana's research, Google Checkout doesn't do
            recurring subscriptions. Need to investigate.
          o ACTION: Og to look into Google Checkout as an annual
            payment option for FoG.

    * Budget next steps. Is it ready to share with foundation-list?
      (Germán)
          o ACTION: Germán will provide an updated budget for review
            that we'll plan to send to foundation-list for community
            review.

    * GTK+/MeeGo project call for bids (Bastien)
          o The GNOME Foundation received 2 strong bids and one
            interesting, but out of scope, bid.
          o Will consider going back to Nokia and ask for additional
            funding for the out of scope bid.
          o Goal is to have the bid selected prior to Dec. 17th
          o ACTION: Bastien to form a working group to review the
            GTK+/MeeGo bids and choose a final list.

    * Annual Report (Paul)
          o Should be made public in the next week.

    * GNOME 3.0 launch events & GNOME.Asia (Emily)
          o Pockey sent two updates To the Board with 3 projects that
            GNOME.Asia is working on:
                + GNOME.Asia summit - Next week the host city will be
                  chosen and announced (will be April 6th - 10th to
                  coincide with GNOME 3.0 launch).
                + Global Launch parties (inspired by Software Freedom
                  Day) - Details and costs and launch party materials
                  in Pockey's email.
                + How to improve GNOME survey - The GNOME.Asia team is
                  putting together a report to highlight how to improve
                 GNOME for Asian users.
          o ACTION: Emily to send the budget for these activities to
            the board for review and vote.

Completed Actions

    * Paul - Diego had an action item to send an updated "Día GNOME"
      article for the Annual Report.
    * All Board Members - Review the Executive Director job
      description.

Status of action items

    * Andreas - Will finish the Friends of GNOME revamp and find
      someone with proper javascript skills to help.
    * Andreas - Will follow up with Andrew Savory from LiMo to see if
      relevant information from their GTK+ study can be made more
      public. (will ping again).
    * Andreas - To take the GUADEC feedback and post it to a public
      wiki page. (someone else did this I think?)
    * Andreas - To ask Kat if she can reach out to the
      gnome-de gnome org mailing list about finding local German
      volunteers to help with the Desktop Summit 2011. (will ping again)
    * Bastien - Will try to find people who can consolidate the
      feedback about the Texas Instruments Zoom2 device to provide back
      to Texas Instruments.
    * Bastien - Will take over the internal review process task from
      Diego Urrelo (hopefully he can automate it).
    * Bastien - To find a way to automate the process of exporting
      results from internal review process and email it to the board.
    * Bastien - To discuss the use of badges (a-la Creative Commons,
      last.fm page colors, or PSN badges).
    * Bastien - To talk to Olav Vitters about using bugzilla to track
      Friends of GNOME post card sending.
    * Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
    * Bastien - To contact the BBC to discuss about possible
      collaboration in working directly with GNOME.
    * Bastien - Will reach out to Dave Richards from the City of Largo
      to plan for a hackfest there.
    * Bastien - Setup committee to look at GTK+/MeeGo integration bids.
    * Brian - Get information about what should be in an "Employee
      Handbook". Draft approved by board. Now under review by the GNOME
      legal team.
    * Brian - Develop trademark usage forms for common use cases. James
      Vasile from legal is working with Brian on this.
    * Brian - Check records of organizations with existing contracts to
      use the GNOME trademark. Taken over from Vincent Untz. Look at
      the archives in 2005 and try to determine which companies can use
      the GNOME trademark. Know what kind of contracts we had with
      them. Taken over from Jorge.
    * Germán - Will follow up with Shaun McCance about how the board
      can help with his proposal for funding developer documentation.
    * Germán - Will help Paul put together the Financial Report for the
      Annual Report.
    * Germán - To discuss with GNOME Hispano about them handling GNOME
      Foundation money in Euros (€).
    * Germán - To track if the new method of boletos generates more or
      less money from Brazil.
    * Germán - To have a draft Fiscal Year Budget in October for the
      board to review.
    * Og - Update the blog and planet to highlight that people are
      expected to sign and follow the GNOME Code of Conduct.
          o As per Paul's recommendation, I have emailed Vincent to ask
            him what his idea is for doing this.
          o Still haven't heard back from vuntz
    * Og - Will work to update the GNOME websites to update pages that
      refer to Stormy as the Executive Director.
    * Paul - Will send an email to the foundation-list and the gnucash
      list seeking someone to take over the GnuCash automation. Taken
      over from Behdad Esfahbod.
    * Paul - Will lead putting together the GNOME Annual Report.
    * Paul - To start work on next 2011 Annual Report ASAP (due start
      FY2012).
    * Paul - To work with Jonathan Blandford for the pants article in
      the annual report.
    * Paul - Will work with Gil Forcada from guifi.net and gnome-
      marketing to define the best way for organizations like guifi.net
      to participate in the GNOME community. Not many replies from the
      community. Diego Urrelo will draft something more concrete for
      gnome-marketing to determine the best name and process for
      managing this. There was a discussion on the mailing list and a
      few good ideas, Diego will wrap them up and send them again for
      further comments.
    * Paul - Will follow-up with Board to read the Advisory Board fees
      for small businesses proposal, ask for feedback and set a date to
      vote by.
    * Paul - To finish the Privacy Policy, get review from James
      Vasile, etc.
    * Paul - Will create the Executive Director hiring mailing list.
    * Paul/Germán - Automate the process of entering PayPal information
      into GnuCash. Taken over from Behdad Esfahbod.
    * Rosanna - Research the GNOME Guidestar website and update if
      necessary. Rosanna sent an update about the status of Guidestar,
      but work is still needed. Need to find someone to keep the
      website up-to-date.
    * Rosanna - Will apply for the GNOME credit card. Status: Filled
      out initial application, have appointment next Wednesday with the
      bank to continue process.
    * Rosanna - Will handle the purchase orders with Google for
      GIMP/GStreamer GSoC mentor payments as she has been doing it
      already for GNOME.
    * Stormy - To schedule a meeting with companies that do consulting
      work with GNOME to start discussions on how we can help (how can
      we work together). Sent email. Got a couple of positive
      responses. (Handing over to someone else.)
    * Stormy - Taking over for Og. Will assist with the GNOME 3 as a
      Foundation goal task and to help in getting the GNOME 3 as a
      Foundation Goal survey topics together. (Handing over to someone
      else.)

New Action Items

    * Andreas - To check with Johannes and Shaun about having a
      Developer Documentation Hackfest.
    * Bastien - To form a working group to review the GTK+/MeeGo bids
      and choose a final list.
    * Brian - To draft initial email about hiring marketing help. Paul
      will assist with editing and send to marketing-list.
    * Emily - To send the budget for these activities to the board for
      review and vote.
    * Germán - Will provide an updated budget for review that we'll
      plan to send to foundation-list for community review.
    * Og - To look into Google Checkout as an annual payment option for
      FoG.
    * Paul - To review Justin's email about updating trademark
      agreements and email the marketing team for feedback.

Discussed on the mailing list

    * GNOME Foundation is hiring!
          o Announcement that the GNOME Foundation is hiring an
            Executive Director:
                + 
http://mail.gnome.org/archives/foundation-list/2010-November/msg00019.html
          o Working to put together a Search Committee.

    * GNOME T-Shirt contest
          o http://www.gnome.org/contest/

    * Friends of GNOME (FoG) Campaign Launch
          o http://www.gnome.org/friends/
          o The new campaign is for general funding. The next Campaign
            which will start in April will be to purchase servers.
          o There will be updates to the FoG website.
          o New GNOME Foundation partnership with LWN
                + All Friends of GNOME monthly and annual subscribers
                  who donate $10 USD or more per month now can receive
                  a free annual subscription to LWN!
                + 
http://mail.gnome.org/archives/foundation-list/2010-November/msg00034.html
          o Schedule
                + Launch new Friends of GNOME site - Nov. 16th
                + Annual item per year (doodad) - Nov. 18th
                + Map mash-up - Nov. 21st
                + Launch promotional avenues - Nov 22nd
                + Membership cards - Nov 22nd
                + T-Shirts - Dec. 31st

    * Marketing/Finance:
          o Stormy's proposal that the board consider hiring someone to
            help coordinate and release GNOME 3.0 from a marketing
            perspective received 4 +1 votes (Andreas, Og, Brian and
            Emily). This would be a 5 month contract and separate from
            the Executive Director position. Their sole job would be to
            make sure there is big splash when GNOME 3.0 is released.
          o The GNOME Foundation is looking for a new accountant.
          o Finalizing an arrangement for FreeWear to sell GNOME
            branded merchandise.
          o Fernando Herrera, Juanjo Marin, and Dave Neary expressed
            volunteer interest in setting up a GNOME certification
            process to promote GNOME development.
          o Paul distributed a final version of the 2009 Annual Report
            to the board.
          o Discussion about finalizing forms for trademark application.
          o Rosanna is working to process the GStreamer Google
            payments. Our contact at Google plans to send us a PO
            shortly. Once the PO is received, people will be
            reimbursed.

    * Accessibility
          o The board voted to move ahead with Joanie's a11y proposal
            to fund orca performance improvements. Andreas, Brian,
            Emily, and Paul voted +1.
          o Stormy helped with sending out Certificates of Contribution
            to the college students that worked on GNOME with Project
            Possibility. A t-shirt and thank you note was sent by Brian
            to Moein Alinaghian for his help.

    * Sysadmin update.
          o Paul is looking into how to spent the $8,000 budget The
            GNOME Foundation has to purchase new servers. He has been
            talking with ?ZaReason and System76.
          o The sysadmin team are in the process of updating the wiki
            to reflect outstanding tasks for the whole team. Jeff
            Schroeder has also expressed interest in helping with the
            Paypal automation. There is a new contributor in the
            community who fixed listadmin and who is working on updates
            to Mango (re-writing it in Django). Large projects upcoming
            include:
                + RHEL 6 migration
                + New servers (if the budget stands) - we will then
                  install VMs in RHEL6 and migrate services from the
                  older servers
                + blogs.gnome.org upgrade (currently running an old
                  version of Wordpress, want to get it to 3.x)

    * Mobile
          o The deadline for the GTK+/MeeGo project call for bids was
            Friday, November 19, 2010. Now evaluating bids received.

    * Events
          o GNOME 3.0 Launch Events
                + http://live.gnome.org/GnomeAsia/2011Summit
                + http://live.gnome.org/Gnome%203%20Release%20Splash
          o Women's Outreach Program for Women Interns announced.
                + 
http://mail.gnome.org/archives/foundation-list/2010-November/msg00016.htm
          o John (J5) Palmieri is planning a Python hackfest in Prague
            from January 17th-21st. Seeking funding for $2,861.06. Of
            that $1,361.06 is travel fees and $1,500 is hotel fees for
            the 5 days housing 7 people. The board approved the costs
            and John was notified.
          o Planning for the WebKitGTK+ hackfest in A Coruña (Galicia,
            Spain), December 5-12.
          o Bharath Acharya requested sponsorship of $1,330 for a GNOME
            booth at FOSS.in. The board approved.
          o Discussions between Dave Neary and the board about Desktop
            Summit 2011 planning and a review of the proposed budget.

    * Miscellaneous
          o All GNOME Foundation board mailing lists were updated to
            remove Stormy. The director gnome org email alias now
            points to board-list in the short term. Og was added to the
            Friends of GNOME email alias and Paul to the Amazon alias
            (with Rosanna and Jaap).
          o Decision to have the next board meeting on December 9th due
            to holiday for several board members.
          o Discussion with Bastien about setting up board peer reviews.
          o Emily sent an email to Kimseng kk and Chandara Om from
            Cambodia offering to assist with their OpenSource
            initiative.
          o Karen Sandler provided legal feedback for the "Employee's
            Handbook". Now processing.
          o Preparation of the minutes for the November 9th Advisory
            Board meeting.
          o Planning for the Wednesday, December 8th Foundation IRC
            meeting.
          o Stormy suggested an all open source meeting system
            (videoconferencing):
                + http://bigbluebutton.org/