Foundation Board Meeting Minutes :: 23rd Auguest 2007
- From: Glynn Foster <Glynn Foster Sun COM>
- To: foundation-announce gnome org, GNOME Foundation <foundation-list gnome org>
- Subject: Foundation Board Meeting Minutes :: 23rd Auguest 2007
- Date: Tue, 11 Sep 2007 10:43:21 +1200
Present: Lucas, Anne, Glynn, Quim, Rosanna, Jeff
Regrets: Behdad, Vincent
1) Zana's planning to be out of action with a baby due at the end of
November. She commented that she has 2 weeks off per year as is
the minimum requirement working for a single employee organization.
Quim commented that the board should meet to discuss other
timelines around Zana's maternity leave and communicate accordingly.
ACTION: All to discuss maternity leave dates on board-private.
2) Boston Summit
In the process of confirming the venue. There is a minor development
where 2 groups are saying different things about the venue - one
saying that it's free, and the other (conferencing services) saying
it is not free. There's no current summit planning team on the ground,
but Jeff expects that to happen once the core summit details are worked
Vincent commented that he could do the treasurer position if no one
else was keen. Board voted to approve Vincent as the ongoing treasurer
after Dave's departure.
4) Election Term
Jeff commented that his current thinking was to change the bylaws to
state that there is a maximum 2 year term to be defined by the board
by the time of elections, so that it can adapt to any changes in the
future, but also have a limitation that is reasonable. Jeff suggested
that a change to the bylaws should be written, and then taken to the
membership. We aren't sure whether we have the infrastructure for
such a vote, and would be good to check with the membership committee.
Quim commented that it seemed reasonable to make this smaller change
rather than a wide reaching revision of the bylaws. Glynn commented
that the membership should feel free to suggest changes (just like
any other board member). Lucas agreed that it should be a set of
atomic changes rather than a larger one. All agreed we should get this
out sooner than later to the membership.
ACTION: Jeff to contact James Vasile about changing the election term
in the bylaws.
ACTION: Lucas to check with Baris about the current election mechanism
and see what is possible to do.
ACTION: Jeff to send new proposal to foundation-list once it is written.
5) GUADEC Debrief
Paul joined the call temporarily to give a quick debrief of GUADEC this
year. He commented that there was a good selection of high quality talks
and that credit was due to the members and paper committee. Other big
hits were stickers, USB keys, the venue and social events. He said that
most things that went wrong were those he expected to go wrong, and that
nothing major was unexpected. Most of the heartache was caused by only
getting into the venue the day the conference started. Paul commented that
he was in the process of getting the finances finished, and if there was
money available, he thoguht it was worth printing more stickers. He said
that travel assistance hadn't yet been paid out, and was still waiting
for a few sponsors to push their invoices through the system - once that
was done, he would re-imburse everyone. The videos are having a few
technical difficulties, so it may take time to post process.
6) Planet GNOME
Jeff wants time to think about it more, and will respond on list.
ACTION: Jeff to respond to Planet GNOME maintenance thread on board-list.
7) Marketing Team Board Blessing
Jeff commented that we shouldn't be creating official committess of
the Foundation unless we're absolutely sure of it - they are quite
heavyweight and have certain responsibilities according to the bylaws.
We should be blessing leaders and teams instead rather than anything
moreformal. Anne commented that it would be nice to develop these
teams futher to a stage where they could eventually be made an official
committee if necessary. Jeff replied that he didn't think very many
had a need to official, and wasn't stopping them getting work done. Glynn
commented that official committees wasn't exactly in the spirit of the
GNOME Foundation, and we should try to keep things as least bureaucratic
as possible. Jeff commented that many of the teams grown up around GNOME
took on positions of responsibility because the rest of the community
bought into them by their own merit.
Quim clarified that his intention was just to get a marketing team
formalized just as much as other official teams in the project, like
i.e. Sysadmin or the Release team, not to get the status of official
committee of the Foundation. This topic will continue in the
8) Summer of Code
Lucas commented there was 27 projects that reached the end of the program,
and some had really nice results. He mentioned that the mentors were a
lot closer to the students during the development, and this helped a lot.
He expected to have some regular contributors to the proejct out of
the program this year.
ACTION: Lucas to write up a summary of our participation, and blog about it,
and include it in the annual report.
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