= Minutes for Tuesday, February 16th 2016, 20:00 UTC = Next meeting date Tuesday, February 23th, 20:00 UTC == Attending == * Rosanna Yuen * Alexandre Franke * Ekaterina Gerasimova * Shaun McCance * Cosimo Cecchi * Allan Day * Andrea Veri * Jeff F. T. == Regrets == == Missing == == Agenda == * GUADEC Contract * GNOME.Asia budget * Outreachy * Next adboard meeting * Free software funding campaign * ED search update scheduling Ongoing: * ED search update * Google Play account * Status of logo copyright * J-P Mengual's partnership request for accessibility work * Unixstickers * Meta-discussion on attracting new contributors? * CiviCRM discussion * Sysadmin fundraising levels and perks * Meta-discussion on attracting new contributors * Jeff reimbursement request (from the mailing list) * GNOME.Asia budget * Endless joining the AB * GUADEC contract * Google ad grant * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell * Julita's event in March * Next adboard meeting == Minutes == * GUADEC contract * We have dates, going to be announced soon. Board meeting 8/10 Adboard 8/11 Conference 8/12-8/14 Hackfests 8/15-8/17 * Should send mail to announce adboard meeting at GUADEC! * There are changes to the contract previously circulated * Not included a way to pay with cards * Not going to have a bank account * Going to provide a debit card for organizers to use * Should reimburse with a donation the person advancing money for organization expenses * What would LinuxTag EV pay for? * Workshops, collecting money for those * Insurance, equipment, etc * Venue * Keynote speakers * Events, car rental, coffee breaks * They would also collect the money from local sponsors, so it does not have to go through the US * For card payments, we could use Square * We can register an account in the US, should also work in Europe * Should work over WiFi, only needs internet connectivity * Needs Android or iOS * We can discuss on the ML * ACTION: Kat will follow up and send the contract to the ML, we can vote there if needed * GNOME.Asia budget * What we did in previous year was that the Foundation advanced some money, and sponsor money was offset against that sum * Any sponsorship beyond that is available to the organizers to spend however they see fit * If no sponsorship up to that amount, it would be at a loss for the GNOME Foundation * Minimum spending they would like so far: $10k on travel, $1k on food, $350 for a shuttle bus (to transport people to the venue), $500 for t-shirts * T-shirts are to be given away for staff, speakers, etc - not sold * Similar numbers to last year * Kat's recommendation: assign the GNOME.Asia committee $13k. * VOTE: +1 Shaun, Kat, Cosimo, Andrea, Allan, Alexandre. Jeff abstained. * VOTE PASSED * ACTION: Kat will follow up with the organizers * Outreachy * Vote passed on the mailing list, nothing to discuss * Next adboard meeting * Allan put some notes together on how to conduct those meetings in the most productive way * https://wiki.gnome.org/FoundationBoardPrivate/AdvisoryBoard/RemoteMeetingPlanning * ACTION: Shaun to schedule the next meeting * March or April? Let's pick a date in April, preferably towards the beginning * Free software funding campaign * Mail from Diogo Campos about a Free Software campaign in Brazil * He should probably talk to the individual maintainers of the modules he wants to be affected * Does he already have the people that would do the work identified? * We can certainly advertise it, but that that's different than a full-on endorsement * Would probably like to see some more detail before advertising it, e.g. verify that it's legitimate * People should feel free to reply to his message and ask questions * ED search update scheduling * Special guest: Sri from the ED search committee * Started in September, went through 7 candidates, now converged on a single candidate Ongoing: * ED search update * 2015-12-01 * No news received in recent weeks, mostly because of holidays * 2015-12-08 * 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning. * 2015-12-15 to 2015-01-12 * No updates. * 2016-01-19 * Committee has completed interview with two final candidates * They should have a final answer/proposal to the board within a few weeks * 2016-02-02 * Expect more news this week - we'll start scheduling interviews soon * 2016-02-09 * Sri from the ED committee wants to present to the Board at next week's meeting * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting * 2016-02-16 * The ED Search committee converged on a single candidate * Google Play account * 2015-12-01 * ACTION: Alexandre to follow up with the Release Team about this * 2015-12-08 * Alexandre mailed the Release Team today, still waiting for an answer. * 2015-12-15 to 2016-01-19 * No updates. * 2016-02-02 * Release team did not come to an agreement/conclusion. Unclear what next steps should be * Status of logo copyright * 2015-12-01 * ACTION: Shaun to send out email to d-d-l with proposal * No news on this, action item from Shaun is still pending. * 2015-12-08 to 2016-01-19 * No updates. * 2016-02-02 * Shaun will try to pick it up this week * CiviCRM discussion (from 2015-12-15's minutes) * ACTION: Jeff to pick the item up again in 2016 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05) * 2016-01-12 * Awaiting for Andrea's reply * 2016-01-19 * Andrea replied back to Jeff * Jeff to bring the item back during any of the upcoming meetings * Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion * 2016-01-05 * Item has been deferred. * 2016-02-09 * Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few * https://etherpad.gnome.org/p/attracting-contributors-discussion * Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12) * Unixstickers * 2016-02-02 * Allan has an action item to follow up with this * Kat put some information on the agreements page for similar cases * 2016-02-09 * Allan drafted email - need to send that out * 2016-02-16 * Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday. * GNOME.Asia budget * 2016-02-02 * Kat volunteers to help them to write a proper budget, and then go from there * 2016-02-09 * No updates. * 2016-02-16 * Kat will follow up with the organizers communicating the Board assigned the GNOME.Asia committee $13k * GUADEC contract * 2016-02-02 * Kat will proceed adjusting the current draft to address the local oraganizer's requests * 2016-02-09 * No updates * 2016-02-16 * Kat will follow up and send the contract to the ML, we can vote there if needed * Google ad grant * 2016-02-02 * Alexandre to follow up with the procedure to get registered * 2016-02-09 * No updates * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell * 2016-02-02 * Cosimo to draft an agreement and then we can move the vote on the mailing list * 2016-02-09 * No updates * Julita's event in March * 2016-02-09 * ACTION: Shaun to contact her about the event being approved * 2016-02-16 * No updates. * Next adboard meeting * 2016-02-09 * ACTION: Shaun to send out email to find a good time for the meeting * 2016-02-16 * ACTION: Shaun to schedule the next meeting == Discussed on the mailing list == * Outreachy sponsorship for one GNOME intern for the May 2016 round * For the current round of Outreachy all the four GNOME interns will be sponsored by other orgs: two by Red Hat, one by Endless, and one by the FSF. * VOTE: approve 6.5k, these funds are going to be used if there are strong candidates, who are not covered by dedicated sponsorship for GNOME from other organizations * VOTE: +1 unanimous * VOTE PASSED == Completed action items == == Pending action items == * Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure * Shaun: GNOME logo use by podiatrist * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete) * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon * Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases * Shaun and Allan to create a webpage for prior pants winners * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events * Kat to draft a contract template for future use organizations for which we handle money * Kat to propose privacy bounty T&C/rules for review * Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy) * Sysadmin Team's NDA should also be covered when dealing with this item * Allan will look at gnome-software privacy issues from a legal standpoint * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service) -- Cheers, Andrea Debian Developer, Fedora / EPEL packager, GNOME Sysadmin Team Coordinator, GNOME Foundation Membership & Elections Committee Chairman Homepage: http://www.gnome.org/~av
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