= Minutes for Tuesday, February 16th 2016, 20:00 UTC =
Next meeting date Tuesday, February 23th, 20:00 UTC
== Attending ==
* Rosanna Yuen
* Alexandre Franke
* Ekaterina Gerasimova
* Shaun McCance
* Cosimo Cecchi
* Allan Day
* Andrea Veri
* Jeff F. T.
== Regrets ==
== Missing ==
== Agenda ==
* GUADEC Contract
* GNOME.Asia budget
* Outreachy
* Next adboard meeting
* Free software funding campaign
* ED search update scheduling
Ongoing:
* ED search update
* Google Play account
* Status of logo copyright
* J-P Mengual's partnership request for accessibility work
* Unixstickers
* Meta-discussion on attracting new contributors?
* CiviCRM discussion
* Sysadmin fundraising levels and perks
* Meta-discussion on attracting new contributors
* Jeff reimbursement request (from the mailing list)
* GNOME.Asia budget
* Endless joining the AB
* GUADEC contract
* Google ad grant
* Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
* Julita's event in March
* Next adboard meeting
== Minutes ==
* GUADEC contract
* We have dates, going to be announced soon. Board meeting 8/10 Adboard 8/11 Conference 8/12-8/14 Hackfests
8/15-8/17
* Should send mail to announce adboard meeting at GUADEC!
* There are changes to the contract previously circulated
* Not included a way to pay with cards
* Not going to have a bank account
* Going to provide a debit card for organizers to use
* Should reimburse with a donation the person advancing money for organization expenses
* What would LinuxTag EV pay for?
* Workshops, collecting money for those
* Insurance, equipment, etc
* Venue
* Keynote speakers
* Events, car rental, coffee breaks
* They would also collect the money from local sponsors, so it does not have to go through the US
* For card payments, we could use Square
* We can register an account in the US, should also work in Europe
* Should work over WiFi, only needs internet connectivity
* Needs Android or iOS
* We can discuss on the ML
* ACTION: Kat will follow up and send the contract to the ML, we can vote there if needed
* GNOME.Asia budget
* What we did in previous year was that the Foundation advanced some money, and sponsor money was offset
against that sum
* Any sponsorship beyond that is available to the organizers to spend however they see fit
* If no sponsorship up to that amount, it would be at a loss for the GNOME Foundation
* Minimum spending they would like so far: $10k on travel, $1k on food, $350 for a shuttle bus (to
transport people to the venue), $500 for t-shirts
* T-shirts are to be given away for staff, speakers, etc - not sold
* Similar numbers to last year
* Kat's recommendation: assign the GNOME.Asia committee $13k.
* VOTE: +1 Shaun, Kat, Cosimo, Andrea, Allan, Alexandre. Jeff abstained.
* VOTE PASSED
* ACTION: Kat will follow up with the organizers
* Outreachy
* Vote passed on the mailing list, nothing to discuss
* Next adboard meeting
* Allan put some notes together on how to conduct those meetings in the most productive way
* https://wiki.gnome.org/FoundationBoardPrivate/AdvisoryBoard/RemoteMeetingPlanning
* ACTION: Shaun to schedule the next meeting
* March or April? Let's pick a date in April, preferably towards the beginning
* Free software funding campaign
* Mail from Diogo Campos about a Free Software campaign in Brazil
* He should probably talk to the individual maintainers of the modules he wants to be affected
* Does he already have the people that would do the work identified?
* We can certainly advertise it, but that that's different than a full-on endorsement
* Would probably like to see some more detail before advertising it, e.g. verify that it's legitimate
* People should feel free to reply to his message and ask questions
* ED search update scheduling
* Special guest: Sri from the ED search committee
* Started in September, went through 7 candidates, now converged on a single candidate
Ongoing:
* ED search update
* 2015-12-01
* No news received in recent weeks, mostly because of holidays
* 2015-12-08
* 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee
per interview. Scheduling of these metings is just beginning.
* 2015-12-15 to 2015-01-12
* No updates.
* 2016-01-19
* Committee has completed interview with two final candidates
* They should have a final answer/proposal to the board within a few weeks
* 2016-02-02
* Expect more news this week - we'll start scheduling interviews soon
* 2016-02-09
* Sri from the ED committee wants to present to the Board at next week's meeting
* A list of candidates that are deemed good and have been vetted by the committee will be presented at the
meeting
* 2016-02-16
* The ED Search committee converged on a single candidate
* Google Play account
* 2015-12-01
* ACTION: Alexandre to follow up with the Release Team about this
* 2015-12-08
* Alexandre mailed the Release Team today, still waiting for an answer.
* 2015-12-15 to 2016-01-19
* No updates.
* 2016-02-02
* Release team did not come to an agreement/conclusion. Unclear what next steps should be
* Status of logo copyright
* 2015-12-01
* ACTION: Shaun to send out email to d-d-l with proposal
* No news on this, action item from Shaun is still pending.
* 2015-12-08 to 2016-01-19
* No updates.
* 2016-02-02
* Shaun will try to pick it up this week
* CiviCRM discussion (from 2015-12-15's minutes)
* ACTION: Jeff to pick the item up again in 2016
* Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
* 2016-01-12
* Awaiting for Andrea's reply
* 2016-01-19
* Andrea replied back to Jeff
* Jeff to bring the item back during any of the upcoming meetings
* Meta-discussion on attracting new contributors -
https://etherpad.gnome.org/p/attracting-contributors-discussion
* 2016-01-05
* Item has been deferred.
* 2016-02-09
* Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on
the first few
* https://etherpad.gnome.org/p/attracting-contributors-discussion
* Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12)
* Unixstickers
* 2016-02-02
* Allan has an action item to follow up with this
* Kat put some information on the agreements page for similar cases
* 2016-02-09
* Allan drafted email - need to send that out
* 2016-02-16
* Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be
having a call with them on Friday.
* GNOME.Asia budget
* 2016-02-02
* Kat volunteers to help them to write a proper budget, and then go from there
* 2016-02-09
* No updates.
* 2016-02-16
* Kat will follow up with the organizers communicating the Board assigned the GNOME.Asia committee $13k
* GUADEC contract
* 2016-02-02
* Kat will proceed adjusting the current draft to address the local oraganizer's requests
* 2016-02-09
* No updates
* 2016-02-16
* Kat will follow up and send the contract to the ML, we can vote there if needed
* Google ad grant
* 2016-02-02
* Alexandre to follow up with the procedure to get registered
* 2016-02-09
* No updates
* Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
* 2016-02-02
* Cosimo to draft an agreement and then we can move the vote on the mailing list
* 2016-02-09
* No updates
* Julita's event in March
* 2016-02-09
* ACTION: Shaun to contact her about the event being approved
* 2016-02-16
* No updates.
* Next adboard meeting
* 2016-02-09
* ACTION: Shaun to send out email to find a good time for the meeting
* 2016-02-16
* ACTION: Shaun to schedule the next meeting
== Discussed on the mailing list ==
* Outreachy sponsorship for one GNOME intern for the May 2016 round
* For the current round of Outreachy all the four GNOME interns will be sponsored by other orgs: two by Red
Hat, one by Endless, and one by the FSF.
* VOTE: approve 6.5k, these funds are going to be used if there are strong candidates, who are not covered
by dedicated sponsorship for GNOME from other organizations
* VOTE: +1 unanimous
* VOTE PASSED
== Completed action items ==
== Pending action items ==
* Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
* Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
* Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement
to the sponsorship brochure
* Shaun: GNOME logo use by podiatrist
* Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and
update the licensing page on the website (obsolete)
* Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for
defence against Groupon
* Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines
written down for future cases
* Shaun and Allan to create a webpage for prior pants winners
* Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered
final over all the GNOME yearly events
* Kat to draft a contract template for future use organizations for which we handle money
* Kat to propose privacy bounty T&C/rules for review
* Andrea to write the Privacy policy for GNOME services (current draft is at
https://wiki.gnome.org/Foundation/Privacy)
* Sysadmin Team's NDA should also be covered when dealing with this item
* Allan will look at gnome-software privacy issues from a legal standpoint
* Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
* Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of,
some we run out of stock quickly; consider an on-demand production service)
--
Cheers,
Andrea
Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman
Homepage: http://www.gnome.org/~av
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