== Attendees ==
* Nuritzi
* Neil
* Oliver
* Michael
* Rosanna
* Link
* Jose Pedro Rodriguez
== Roles ==
* Chair: Nuritzi
* Secretary: Michael
* PM: LInk (GitLab issues) and Oliver (Wiki & ML)
== Agenda ==
* GUADEC 2019 Call for bids timing (Nuritzi)
* GNOME in Peru update (Nuritzi)
* Newcomer tasks for Engagement team on GitLab (Nuritzi)
* Engagement blog items (Nuritzi)
* GUADEC 2017 newcomers activities ideas (Nuritzi)
* fossnorth 2018 (oliverp)
== Notes ==
=== GUADEC CfB ===
* Questions about timing
* Announcement last week
* Deadline is may 6
* Currently also posting 2018 CfP
* Will waiting to announce the call for bids cause a problem?
* Deadline will be only a week after the announcement if we do
* Putting the call out early was meant to give people more time to put bids together
* Calls for bids and calls for papers attract different audiences
* Concern is that those difference audiences will be confused between the two
Suggestion: Include discussion of CfB in the CfP posts
ACTION: Nuritzi to publish CfB post: TODO
ACTION: Nuritzi to reach out to Lyon team to re-bid: TODO
=== GNOME in Peru ===
* Julita is in the USA for a time
* Still people interested in promoting GNOME in Peru
* FLISOL coming up, 17 events in Peru
* Requested up to $500 to fund those events (swag items + shipping)
* Up to the marketing funds holder
* Questions about doing this as a pre-payment
* Just need them to send receipts afterwards to show how the money was spent
* Trying to arrange for 2 presentations via video conference as these events
* Want to setup a swag center in Peru to support the local community
* Stickers sent to Jose Antonio Rey in Lima for local redistribution
* Not enough time to get those out for FLISOL
DECIDED: Approved $500 for FLISOL events in peru
ACTION: Nuritzi to get Transferwise info from the FLISOL organizers to send them the money: TODO
=== SWAG centers ===
* Carlos needs somebody who can go with him to the post offices
* Wants to know if anybody else in Europe wants to be a swag center
* Oliver might be willing, needs to know what would be required
* Concern about Sweden not being very central
* People are requesting swag both via email and GitLab, should concentrate that one just one
ACTION: Nuritzi to reach out to Bastian about being a swag center: TODO
=== Engagement newcomer tasks ===
* Some people have joined recently wanting to do things, but didn't know what to do
* Suggestion: We could have them contribute social media posts or draft texts for requested posts, or review draft text
* Suggestion: Tag gitlab tasks as 'newcomer-friendly' on the Engagement issue board
* Suggestion: Find newcomer-friendly web development tasks for them to contribute to
=== Engagement blog ===
* Oliver working on items for the blog
* Would like somebody to review the texts before publishing
* Suggestion: Ask newcomers to review
* Not sure how long that will take, do we want to wait for that to happen or publish asap?
* Nuritzi knows a newcomer who might be willing to review, but without access to the WP-Admin she can't see the text
* Suggestion: Write drafts in etherpad or the wiki so that more people can review it
* Engagement blog is maybe not an ideal place for long posts
* Suggestion: Reducing the size of posts to fit better on the engagement blog
* Suggestion: We should promote FLISOL events on the engagement blog
* We should get more people writing on the blog in order to cover all the desired topics
* Fedora magazine has a core group f editors who propose topics and recruit writers (include how-to instructiosn for newcomers)
* Concern: Scope of Engagement blog is much narrower than Fedora magazine
* Suggested schedule:
* Posting GUADEC CfB today
* Post Pulse Audio next monday
* Post China release parties next wednesday
ACTION: Oliver to copy draft text into an etherpad so it can be reviewed: TODO
ACTION: Oliver to email <elleobot>, a newcomer who has expressed interest in helping review posts: TODO
ACTION: Link to review engagement blog post about release parties in China: TODO
ACTION: Oliver to propose a posting schedule for articles on the blog: TODO
=== GUADEC newcomer activities ===
* We've been trying to organize newcomers lunch on the first day to let newcomers meet core contributors
* Suggestion: A buddy system (big-buddy/little-buddy)
* Suggestion: Assign lunch-groups with a small mix of people
* Suggestion: Scavenger hunt or Bingo where you find people who meet a certain criteria
* Suggestion: Make it easier to know how to get to the venue
* Document train/bus routes, tickets and stops
* Organize groups of people arriving at the same time to travel to the venue together
* Suggestion: Organize events like balloon race, football match
* Suggestion: Can we tie into GNOME Recipes to get newcomers to contribute a recipe
* Suggestion: Identify newcomers with a sticker on their badge, encourage oldcomers to introduce themselves and invite them to lunch/dinner
* Mixed success last year with Potter-style houses and speakers awarding points
ACTION: ?? to ask the GUADEC team what the ratio of newcomers/oldcomers is: TODO
ACTION: Nuritzi to craete a gitlab issue to track these ideas: TODO
=== FOSS North ===
* Discussion postponed until next week
=== Writing press releases/news items for downstream use ===
