GNOME.Asia Mar 8 Meeting minutes

[Bharath Acharya <abharath gnome org>]

Dear all,

Please find below the meeting notes of Mar 8 IRC meeting for our actions! Let's update our action item(s) by email before next Tuesday, thanks! 

Mar 8, 2011 Meeting
Schedule:
Date: Mar 8 Tuesday 
      * Time: 1400 UTC (1 hour) 
      * Channel: #asia-summit at GIMPnet server

Meeting notes and action items
Attending: 
1. Pockey
1. Akhil
1. Bharath
1. Fred
1. Emily
1. Sakana
1. Brian

Agenda http://live.gnome.org/GnomeAsia/Minutes/20110308

Planned Agenda:

1. Previous action items update
2. Call for Local sponsors update
3. Public registration status update and discuss ways of getting more registrants
4. Budget update
5. Confirm business sessions details and start registration
6. Confirm student training and start registration
7. Call for volunteers update
8. Marketing activities / press invitation update
9. Review check-list 

Planned Agenda
1. Previous action items update
All outstanding items done. Go home and party :D

2. Call for Local sponsors update
We need some local sponsors. Trying to rope in a couple by next week.
Local companies (less than 50 employees) can now register as Tech Sponsors for USD 500
Target atleast 10-15 tech sponsors

3. Public registration status update and discuss ways of getting more registrants
Local team tries to get more registrations till March 20. If not enough registrations, we'll start giving 20-30 passes for outstanding students in every college.
The Volunteer team would be setup by this week to start posting in colleges.

4. Budget update by Pockey
we have $20,849.5 in total so far
We will spend around 12K$ for sponsor subsidy of speakers and so now we can make conference bags, 1 day tour, coffee
After deducting every expense, we have around $4,000 profit. This money would be used by the GNOME Foundation for the next GNOME.Asia and other Asian events.

5. Confirm business sessions details and start registration
We need the document to ask people on their views
Prices for the training can be reduced depending on number of people participating - 150 - 200 sounds good enough too
If any company wants to send a team (may be 4-5 members) to be trained at the event, then we should have a good negotiated price
Target at least 20 plus participants to join the business sessions

6. Confirm student training and start registration
Room booked for student training. The local team to publicize and invite good students from other colleges.

8. Marketing activities / press invitation update
Local team to get some media to cover the event - Deadline next meeting.

Booths
Setup a page for free booth registration for the free expo space at the event. For smaller companies or for students to demonstrate their FOSS projects.
10 booths for free expo space

Action Items
AI: pockey to update the checklist http://live.gnome.org/GnomeAsia/2011Summit/CheckList 
AI: srag to check with Bosch if they interested to attend the business session
AI: Fred to gather company profile, bio, talk topic, abstracts from speakers at the business session
AI: Fred to contact speakers and make a Business Session document.
AI: Local team tries to get more registrations till March 20. If not enough registrations, we'll start giving 20-30 passes for outstanding students in every college.
AI: srag to approach the trainer at Infosys mysore for the business session after the document is ready.
AI: Bharath to set up a team of volunteers for the event.
AI: Local team to enquire and publish details about tour + party for hackfest attendees. Party budget at 30USD per person, but to suggest the best possible place.
AI: Local team to get some media to cover the event - Deadline next meeting.
AI: Everyone to update student training page

Regards,
Bharath


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