Re: Suggestion on participant registration



On Fri, 2011-02-11 at 11:17 +0530, Akhil Laddha wrote:
> On Thu, 2011-02-10 at 19:43 +0800, Pockey Lam wrote:
> > Dear all, 
> > 
> > Online Registration and quota
> > 
> > After reviewing the past years figures (reference below), it seems the
> > best way is to prepare lunch coupons and give to participants (who
> > registered online in advance) on a first come first served basis.
> > While the canteen charge us depend on the amount of coupons redeemed.
> > This way, we will not waste any food or money :) 
> > 
> 
> We are planning to have buffet during conference. Lets say we will ask
> caterer to prepare food for 800 people. We will be issuing lunch coupons
> to participants. We can pay caterer on per plate basis. So caterer will
> charge on the basis of plates used by participants. This way we don't
> have to worry about wastage of food. Caterer will take care of food.
> 
> > We should highlight this message on the registration page, "Only a
> > limited amount of lunch coupons (300 - let's confirm a figure) will be
> > given on each conference day on a first come first served basis. For
> > participants without lunch coupons, please have lunch in the canteen
> > (paid by yourself) :) 
> > 
> > Besides, I would suggest to open the registration for longer period
> > say "until 1 week before the event day i.e. if we open registration on
> > 1st March, we probably should close it on 20th March. We can consider
> > not to set any quota as it's always better to have a lot of
> > participants on the spot, for pictures, for the atmosphere, for
> > everything
> > 
> 
> We are planning to go with http://doattend.com for online registration.
> For example, the event page for registration will look like
> http://tedxchennai.doattend.com/
> 

If we want to have banner image on registration page of doattend, we
will need as per their specifications which says

Recommended Image Size 942 x 103 pixels. Accepted Formats - jpg, png

> Please check pricing http://doattend.com/pricing here. For example, if
> we have registration fee Indian Rs 500 (~ $11) for delegates, we will
> have to pay Indian Rs 40 (~ 90 cents) to doattend as processing fee.
> 
> We will limit online registration to 800 people (excluding 100 students
> of Dayananda Sagar college for whom we planned to be free)
> 
> > Registration fee
> > 
> > - Akhil and Bharath said they may consider charge registration fee
> > online in order to attract them to actually join the conference
> > - since the entrance fee is not a big amount, it will also depend on
> > the transaction fee, akhil is checking the fee
> 
> We are planning to have 3 types of online registration. As we have
> decided to have 2 days conference, we have increased the registration
> amount little bit.
> 
> 1) Student          - Indian Rs 250 (~ $5)
> 2) Delegate         - Indian Rs 500 (~ $11)
> 3) Corporate Delete - Indian Rs 2000 (~ $44)

little typo, it is Corporate Delegate  :-)

> 
> Speakers, Conference committee and students of Dayananda sagar Institute
> will have to register on spot as they won't be charged anything.
> 
> I am not sure how will we handle delegates who are from sponsored
> companies ?
> 
> Besides them who ever register on spot will have to pay Indian Rs 800 (~
> $17).
> 
> > - in order to attract participants to register online in advance, we
> > may also consider to set some rules e.g. 
> >  a) lunch coupons will not be given to those who didn't registered
> > online
> >  b) the entrance fee for walk-in participants will be higher (e.g. 50%
> > higher) 
> 
> There are two more sub-events (Student Training and How to make money by
> GNOME) which will require registration and if we want them to be covered
> in online registration, we may have to create a separate page. 
> 
> Please let me know your thoughts. By next week, we should have our
> registration system up and running.
> 
> Thanks,
> Akhil
> 
> > 
> > Any comment / feedback will be appreciated! 
> > ---------------------------------------------------------
> > 
> > Reference
> > 
> > 2008 => We gave away lunch coupons (to redeem lunch box in the
> > university canteen) to those who registered online on the conference
> > days on a first-come-first-served basis (and of course to all the
> > speakers, sponsors, exhibitors and volunteers) 
> > 
> > 2009 => We only provide lunch boxes to volunteers, sponsors,
> > exhibitors and speakers (not to participants, so it's very easy to
> > calculate the amount of lunch boxes needed) 
> > 
> > 2010 => We prepared lunch boxes to every registered participants
> > (online) and we wasted huge amount of lunch boxes...
> > 
> > Online registration and actual attendance figure: 
> > 
> > 1st day: 
> > Morning : 800 out of 1282 (attendance rate: 62%)
> > Afternoon: 933 out of 1282 (attendance rate: 72%)
> > 
> > 2nd day: 
> > Morning: 448 out of 1282 (attendance rate: 35%)
> > Afternoon: 977 out of 1282 (attendance rate: 76%)
> > 
> > Remark: 1,150 lunch boxes / day were prepared
> > 
> > - Pockey
> > _______________________________________________
> 
> 
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