On Fri, 2011-02-11 at 11:17 +0530, Akhil Laddha wrote: > On Thu, 2011-02-10 at 19:43 +0800, Pockey Lam wrote: > > Dear all, > > > > Online Registration and quota > > > > After reviewing the past years figures (reference below), it seems the > > best way is to prepare lunch coupons and give to participants (who > > registered online in advance) on a first come first served basis. > > While the canteen charge us depend on the amount of coupons redeemed. > > This way, we will not waste any food or money :) > > > > We are planning to have buffet during conference. Lets say we will ask > caterer to prepare food for 800 people. We will be issuing lunch coupons > to participants. We can pay caterer on per plate basis. So caterer will > charge on the basis of plates used by participants. This way we don't > have to worry about wastage of food. Caterer will take care of food. > > > We should highlight this message on the registration page, "Only a > > limited amount of lunch coupons (300 - let's confirm a figure) will be > > given on each conference day on a first come first served basis. For > > participants without lunch coupons, please have lunch in the canteen > > (paid by yourself) :) > > > > Besides, I would suggest to open the registration for longer period > > say "until 1 week before the event day i.e. if we open registration on > > 1st March, we probably should close it on 20th March. We can consider > > not to set any quota as it's always better to have a lot of > > participants on the spot, for pictures, for the atmosphere, for > > everything > > > > We are planning to go with http://doattend.com for online registration. > For example, the event page for registration will look like > http://tedxchennai.doattend.com/ > If we want to have banner image on registration page of doattend, we will need as per their specifications which says Recommended Image Size 942 x 103 pixels. Accepted Formats - jpg, png > Please check pricing http://doattend.com/pricing here. For example, if > we have registration fee Indian Rs 500 (~ $11) for delegates, we will > have to pay Indian Rs 40 (~ 90 cents) to doattend as processing fee. > > We will limit online registration to 800 people (excluding 100 students > of Dayananda Sagar college for whom we planned to be free) > > > Registration fee > > > > - Akhil and Bharath said they may consider charge registration fee > > online in order to attract them to actually join the conference > > - since the entrance fee is not a big amount, it will also depend on > > the transaction fee, akhil is checking the fee > > We are planning to have 3 types of online registration. As we have > decided to have 2 days conference, we have increased the registration > amount little bit. > > 1) Student - Indian Rs 250 (~ $5) > 2) Delegate - Indian Rs 500 (~ $11) > 3) Corporate Delete - Indian Rs 2000 (~ $44) little typo, it is Corporate Delegate :-) > > Speakers, Conference committee and students of Dayananda sagar Institute > will have to register on spot as they won't be charged anything. > > I am not sure how will we handle delegates who are from sponsored > companies ? > > Besides them who ever register on spot will have to pay Indian Rs 800 (~ > $17). > > > - in order to attract participants to register online in advance, we > > may also consider to set some rules e.g. > > a) lunch coupons will not be given to those who didn't registered > > online > > b) the entrance fee for walk-in participants will be higher (e.g. 50% > > higher) > > There are two more sub-events (Student Training and How to make money by > GNOME) which will require registration and if we want them to be covered > in online registration, we may have to create a separate page. > > Please let me know your thoughts. By next week, we should have our > registration system up and running. > > Thanks, > Akhil > > > > > Any comment / feedback will be appreciated! > > --------------------------------------------------------- > > > > Reference > > > > 2008 => We gave away lunch coupons (to redeem lunch box in the > > university canteen) to those who registered online on the conference > > days on a first-come-first-served basis (and of course to all the > > speakers, sponsors, exhibitors and volunteers) > > > > 2009 => We only provide lunch boxes to volunteers, sponsors, > > exhibitors and speakers (not to participants, so it's very easy to > > calculate the amount of lunch boxes needed) > > > > 2010 => We prepared lunch boxes to every registered participants > > (online) and we wasted huge amount of lunch boxes... > > > > Online registration and actual attendance figure: > > > > 1st day: > > Morning : 800 out of 1282 (attendance rate: 62%) > > Afternoon: 933 out of 1282 (attendance rate: 72%) > > > > 2nd day: > > Morning: 448 out of 1282 (attendance rate: 35%) > > Afternoon: 977 out of 1282 (attendance rate: 76%) > > > > Remark: 1,150 lunch boxes / day were prepared > > > > - Pockey > > _______________________________________________ > > > _______________________________________________ > asia-summit-list mailing list > asia-summit-list gnome org > http://mail.gnome.org/mailman/listinfo/asia-summit-list
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