Dear all,
Please find below the meeting notes of Feb 8 irc meeting prepared
by Allan for our action! Our event is in one and a half month,
let's follow up tightly accordingly :)
Attendees
- Fred
- Emily
- Pockey
- Allan
- Akhil
* Max is excused
Action Items
- Lakhil to contact an ISP (We have contacted college for
bandwidth / network queries, but they have suggested us to setup
our own network. It will help them to keep their network
separate. Looks like we will have to contact an ISP.)
- Lakhil to check online payment transaction fee (as an option)
- Pockey / Lakhil to work on the estimation of budget for the
2nd day
-
Wers to help to create a wiki page to start
to plan for our student training contents (http://live.gnome.org/GnomeAsia/2011Summit/StudentTrainings)b
- lakhil to send this student training wiki page to the
university to see how many students would be interested to join
- Pockey to send an email about the logistic of online
registration quota with reference to previous year experience
- Max / Will / Akhil / Bharath to follow up on all the
outstanding AI (at the bottom:) and update us before the
upcoming weekly meeting
Meeting Notes
- Fred mentioned that the purpose of presenting at the adboard
today is to get them excited about the hackfest|conference, give
feedback and hopefully send us both speakers and financial
support
- We thought that 2 days conference may attract more sponsors,
we will check if resources will permit 2 days of conference.
Lakhil suggested that 2nd day can be half day conference and
half day BoF (in order to save meal budget and hotel room budget
for speakers). In order to avoid 1 more day of hotel, we may
consider to have half day on the 2nd day and half day of tour
visit.
- We discussed about the technical helpdesk: we will advertise
about it in advance and all the hackers will be in irc and
mailing list to answer people's questions about GNOME 3.
Everybody in the hackfest can help on this while Fred offered to
help to coordinate
- We discussed about the student training: three days of GNOME
training will be offered to students during the three days
hackfest in Dayananda Sagar:
- initial trainers include:
-
Will LaShell
- Allan Caeg
- Akhil
- Bharath
- others (please feel free to suggest)
- Timing:
- We suggested that every trainer gives 2 hour training
per day, 8 hours in total per day, same training for the
three days if we have a lot of student participants
- The objectives are to attract more students to use /
contribute to GNOME
- Contents of training include:
- Bugsquadding in GNOME
- UX design in GNOME
- porting applications to GNOME 3
- writing a simple app
- compilation lesson for gnome 3.0, or GTK 3 hacking
- Next step: Allan to start a wiki page to write down all
these ideas and then Akhil to present it to the university
to get feedback and number of students interested
- Lakhil suggested to start open registration on March 1st, and
Pockey suggested that we don't close registration in order to
get as many participants as possible. however there will be a
quota for lunch coupons and freebies based on first come first
served basis (either online registration or arrive at the
conference(s)). We'll also allow registration on spot (but we
may consider to charge the entrance fee a bit higher than online
registration)
- If we decided to charge online, we will use an outsider
provider to provide the services and a link for us to
incorporate in the registration form
- Selected Dayananda Sagar students won't be charged the
registration fee (100 people quota ~ Lakhil to discuss
internally and get back to us on the quota)
Outstanding AI from
previous meetings
- Bharath to get a floor plan of the venue for booths planning
- abharath, lakhil to update the local companies list @
potential sponsor page:
- Will to work on the website:
- a) use test.gnome.asia to work on the new generic site
(only launch it when it's ready)
- b) registration system testing before live
- Bharath / Akhil to put hotel information after bargain the
discount with hotels in the hackfest page as soon as possible
- Everybody to start writing faq for site
- Bharath to find details for tax-free bank account (it is
suggested to partner with another local non-profit organization
to help to get the funding to avoid tax)
- Bharath to reply on Pockey's email about marketing materials
standard size (and then Pockey to ask Andreas help on design)
- Akhil to check the bandwidth available at the venue
- Will / Max to work on the live streaming video for the
conference
- Max to send us email to update the web conference tool (to
test the web conference tool (justin.tv) with BJ GNOME User
Group as next step, and if the quality is good, Max to write a
how-to in a wiki page so different launch parties organizers can
connect their events together)
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