Re: The best meeting time, Vote now

[魏藥/Medical-Wei <medicalwei gmail com>]

I prefer D...

在 2010年5月12日下午5:23，Emily Chen <emilychen522 gmail com> 寫道：
> Hi all,
>
> We talked about changing the meeting time last night on IRC, since we are
> from different time zone, we can think about the find a time fit for
> everyone.
>
> Check this link to see the time table:
> http://www.timeanddate.com/worldclock/meetingtime.html?month=5&day=18&year=2010&p1=197&p2=33&p3=241&p4=64
>
> Here I propose four meeting time:
>
>
> A. UTC Time Tuesday, 01:00:00  (Beijing/taipei Tue 09:00 AM, Phoenix Mon
> 6:00 PM, Chicago Mon 8:00PM)
> B. UTC Time Tuesday, 02:00:00  (Beijing/taipei Tue 10:00 AM, Phoenix Mon
> 7:00 PM, Chicago Mon 9:00PM)
> C. UTC Time Tuesday, 13:00:00  (Beijing/taipei Tue 09:00 PM, Phoenix Tue
> 6:00 AM, Chicago Tue  8:00AM)
> D. UTC Time Tuesday, 13:30:00  (Beijing/taipei Tue 09:30 PM, Phoenix Mon
> 6:30 AM, Chicago Tue  8:30AM)
>
> I will choose : B
>
> Please vote your preferred meeting time.
>
> -Emily
>
> 2010/5/12 Pockey Lam <pockey beijinglug org>
>>
>> Dear Ernest,
>>
>> Excellent! I have added asia-summit-list gnome org in this email. we can
>> definitely continue our discussion here.
>>
>> Action items:
>> 1) Common tagline / theme for the co-event
>> our suggestion: open web and mobile technologies
>> 2) change the IRC meeting time to Tuesday morning instead? is it okay
>> for you?
>> 3) Detail budget breakdown with high / low budget estimation (and
>> optional cost choice)
>> 4) I will send you our CFS once it's finalized
>>
>> Regards,
>> Pockey
>>
>>
>> Here is COSCUP Team members emails:
>> >
>> >
>> >       * Convenor: Jouston Huang (jouston gmail com)
>> >       * Program committee chair: Bob Chao (bobchao gmail com)
>> >       * Sponsorship lead: Rex Tsai (rex cc tsai gmail com)
>> >       * Web lead: medicalwei (medicalwei gmail com)
>> >       * Web team member: Tim (timdream gmail com)
>> >       * Advisors: pingooo (ping nsr yeh gmail com)
>> >       * Contact Window: Ernest Chiang (dwchiang gmail com)
>>
>> On Wed, 2010-05-12 at 16:08 +0800, Ernest Chiang wrote:
>> > Dear Pockey,
>> >
>> >
>> > May we exchange the emails of meeting attendees yesterday?
>> > Then we can let each team to have their own follow-up discussions.
>> > Thanks!! :)
>> >
>> >
>> > Here is COSCUP Team members emails:
>> >
>> >
>> >       * Convenor: Jouston Huang (jouston gmail com)
>> >       * Program committee chair: Bob Chao (bobchao gmail com)
>> >       * Sponsorship lead: Rex Tsai (rex cc tsai gmail com)
>> >       * Web lead: medicalwei (medicalwei gmail com)
>> >       * Web team member: Tim (timdream gmail com)
>> >       * Advisors: pingooo (ping nsr yeh gmail com)
>> >       * Contact Window: Ernest Chiang (dwchiang gmail com)
>> >
>> > 蔣鐙緯 Ernest Chiang, PMP
>> > http://blog.ernestchiang.com
>> >
>> >
>> > On Wed, May 12, 2010 at 1:03 PM, Pockey Lam <pockey beijinglug org>
>> > wrote:
>> >         Dear all,
>> >
>> >         Please find below the meeting notes prepared by Ernest (who is
>> >         the
>> >         contact person from COSCUP for the co-organization) for the
>> >         IRC chat
>> >         yesterday with COSCUP team. I also copied him in the email,
>> >         please feel
>> >         free to ask question and continue the discussion.
>> >
>> >         COSCUP asked a few questions at the end:
>> >
>> >         7) Answer any question from COSCUP :) or anything COSCUP may
>> >         want
>> >         to discuss(Booth team) Need GAS provide information in the
>> >         future (Can
>> >         be discussed offline.)
>> >
>> >              * Will be there posters/DM/exhibits of GAS? (booth team
>> >         needs to
>> >                arrange the booth locations and layout.)
>> >              * ===> Answer from us: I think it's a co-event, we should
>> >         share
>> >                the same posters / DM, for exhibitions with both logos
>> >         as
>> >                header, let's see if we can find any local community /
>> >         GNOME
>> >                developers to make one, what do u think?
>> >
>> >              * Need any power supply at GAS booth?
>> >              * ===> Answer from us: yes, definitely if we have booths
>> >
>> >              * Need any power supply at GAS sponsors' booth?
>> >              * ===> Answer from us: yes for sponsors' booth if there
>> >         is any
>> >
>> >         -Meeting-
>> >
>> >         Date: 5/11, 2010
>> >
>> >         Time: 22:00~ (TWN, UTC+8)
>> >
>> >         Format: IRC Meeting
>> >
>> >         Attendee:
>> >
>> >         Agenda:
>> >
>> >
>> >         1) Introduce core team and its responsibilities from each side
>> >
>> >         GASC side:
>> >
>> >              * Pockey Lam: GAS committee member, mainly responsible
>> >         for
>> >                marketing and promotion of the GAS event
>> >
>> >              * Emily Chen (program): start the GNOME.Asia since 2008,
>> >         working
>> >                in Sun China. GNOME foundation member and GNOME.Asia
>> >         Committee
>> >                member
>> >
>> >              * Fred: been involved in GNOME.Asia Summit since 2008
>> >
>> >              * yippi: Brian Cameron, the secretary for the GNOME
>> >         Foundation
>> >                board of directors. I am helping to provide operational
>> >         support
>> >                for organizing this event.
>> >
>> >              * Will LaShell (terral) (website): website and system
>> >         development,
>> >                founding member of the Asia Summit.
>> >
>> >
>> >         COSCUP Team (CT) side:
>> >
>> >                      * Convenor: Jouston Huang
>> >
>> >                      * Program committee chair: Bob Chao
>> >
>> >                      * Sponsorship lead: Rex Tsai
>> >
>> >                      * Web lead: medicalwei
>> >
>> >                      * Web team member: Tim
>> >
>> >                      * Advisors: pingooo
>> >
>> >                      * Contact Window: Ernest Chiang
>> >
>> >
>> >
>> >         2) Talk about the shared tag-line (Theme of the co-event)
>> >
>> >
>> >              * proposal: "open web and mobile technologies" (To be
>> >         discussed
>> >                offline.)
>> >
>> >
>> >         3) Discuss about website development and registration system
>> >
>> >              * Website development
>> >
>> >                      * Other than portal page, the website contents
>> >         are shared.
>> >                        (possibly by linking)
>> >
>> >                      * <pingooo>: Let me try to understand what
>> >         "shared" means.
>> >                        Will http://coscup.org/2010/program and
>> >                        http://gnome.asia/2010/program have identical
>> >         content?
>> >                        <PockeyLam1>: pingooo: yes, same content, maybe
>> >         even
>> >                        point to the same webpage
>> >                        <terral>: chihchun: that way each conference
>> >         can keep
>> >                        information specific to itself maintained
>> >         separately
>> >
>> >              * Registration system
>> >
>> >                      * Combine the registrations into one.
>> >
>> >                      * Adding a column to indicate the interest of
>> >         COSCUP and
>> >                        GAS sessions in registration form.
>> >
>> >              * will have another conversations afterwards.
>> >
>> >
>> >
>> >         4) Share information about sponsorship
>> >
>> >
>> >              * Sponsorship Open Discussion Topics:
>> >
>> >                      * Exchange CFS of both side.
>> >
>> >                              * COSCUP -
>> >
>> >          http://dl.dropbox.com/u/343256/COSCUP2010-CFS-en.pdf
>> >
>> >                              * GAS -
>> >
>> >                      * Contacted:
>> >
>> >                              * CT: Nokia, Samsung, KKBOX, Microsoft,
>> >         Yahoo!
>> >                                Taiwan, Opera Taiwan, OpenFoundry,
>> >         Pixnet, III,
>> >                                Trend Micro, Canonical, Google, Intel,
>> >         TTN,
>> >                                Cavium Networks, Linpus, IBM, Novell
>> >
>> >                              * GASC: Sun/Oracle, Mozilla, Google,
>> >         Intel
>> >
>> >              * Confirmed:
>> >
>> >                      * Sponsoring for co-event.
>> >
>> >                      * GAS's sponsorship levels and price tags will be
>> >         aligned
>> >                        with COSCUP's CfS.
>> >
>> >              * Issues:
>> >
>> >                      * profits shared as 50/50? (Refer to agenda
>> >         item#6.)
>> >
>> >
>> >
>> >         5) Share information about speakers
>> >
>> >         Information Sharing:
>> >
>> >              * (Same break time frames)
>> >                During the two-day joint-conference, there will be 2
>> >         tea breaks
>> >                and one lunch time each day. We need to keep these
>> >         three time
>> >                frames the same between GAS and COSCUP. Base on the
>> >         same three
>> >                break time frames, we can have different program time
>> >         slots for
>> >                GAS or COSCUP. (For example, if we have a 10:00-10:30
>> >         tea break,
>> >                both GAS and COSCUP have the same break time frame.
>> >         Then GAS can
>> >                have a 10:30-11:00 & 11:00-11:30 sessions, and COSCUP
>> >         has a
>> >                10:30-11:30 session.)
>> >
>> >              * (Opening & Closing)
>> >                We plan to have joint-opening at 09:10-09:20 on Day1,
>> >         10-min
>> >                duration, both GASC/CT team members can have a short
>> >         speech.
>> >                Closing will be at 17:00-17:30 on Day2. We can discuss
>> >         if we
>> >                have closing together or separately. (Based on the
>> >         history, we
>> >                have known that CT's closing may be very . and would
>> >         like to
>> >                share the joy with GAS:)
>> >
>> >              * (Program committee schedule)
>> >                1. COSCUP CfP is online and sending.
>> >                (http://coscup.org/2010/en/programs)
>> >                2. 6/18: deadline of CfP
>> >                3. 7/4: announce joint-conference agenda/program
>> >
>> >              * (Conference room arrangement)
>> >                There are 4 different size conference rooms. We propose
>> >         to
>> >                assign sessions to rooms based on popularity of
>> >         sessions,
>> >                determined by the number of registrants that pick a
>> >         session
>> >                during registration. Basically, we may not have
>> >         dedicated two
>> >                rooms for GAS and the other two for COSCUP. We can
>> >         arrange
>> >                meeting room based on popularity of sessions each
>> >         half-day.
>> >                (Event staff team will help to change/update
>> >         doorplates.)
>> >
>> >
>> >         Program Open Discussion Topics:
>> >
>> >              * plenary talks
>> >
>> >                      * In the joint-conference proposal, it mentioned
>> >         about
>> >                        "Plenary talks that span 2 tracks". It's also
>> >         possible
>> >                        to "span 4 tracks" which may be helpful for
>> >         sponsorship
>> >                        or marketing. Let's keep it as a open-mind
>> >         discussion
>> >                        topic. If any of us (GASC or CT) may need one
>> >                        span-4-tracks speech, the program committee of
>> >         both side
>> >                        can discuss the practicability. :)
>> >
>> >                      * 3 plenary talks and not more than 4 plenary
>> >         talks. (only
>> >                        for diamond sponsor)
>> >
>> >                      * scheduled 45 minutes for each plenary talk
>> >         (normal talk
>> >                        is 30 minutes, BTW)
>> >
>> >
>> >
>> >         6) Discuss about budgeting
>> >
>> >              * COSCUP budget:
>> >
>> >
>> >  http://spreadsheets.google.com/ccc?key=0AvhuMZjf1PYpdDA3Y1o4SmVtMVNySkFCemN1TlB1ZkE&hl=zh_TW
>> >
>> >                      * [TODO] we can mark which items are optional
>> >
>> >              * <yippi>: perhaps a weighted formula would work best.
>> >         For
>> >                example. Perhaps 50% of the profits are split 50/50 and
>> >         50% of
>> >                the profits are divided by which team got the
>> >         sponsorship money.
>> >                <yippi>: or perhaps sponsorship money from
>> >         organizations which
>> >                are known to donate to both events are split 50/50, and
>> >                sponsorship money from events that are not typical
>> >         sponsors of
>> >                both events go to the organization that got the sponsor
>> >
>> >                      * The formula proposal would be discussed offline
>> >         by email
>> >                        list.
>> >
>> >
>> >
>> >         7) Answer any question from COSCUP :) or anything COSCUP may
>> >         want
>> >         to discuss(Booth team) Need GAS provide information in the
>> >         future (Can
>> >         be discussed offline.)
>> >
>> >              * Will be there posters/DM/exhibits of GAS? (booth team
>> >         needs to
>> >                arrange the booth locations and layout.)
>> >
>> >              * Need any power supply at GAS booth?
>> >
>> >              * Need any power supply at GAS sponsors' booth?
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>>
>
>



-- 
Medical-Wei/魏藥

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