Dear Stormy,
During discussion with Pingooo, he was talking about around 30K USD in
total, but I mentioned that we may not be able to raise 15K USD in such
a short time.
Pingooo answered before by email as below:
>
> If you agree with this principle, I don't worry too
much if you can meet 5K USD or 10K USD. I think we can
manage. :)
Cheers,
Pockey
On Wed, 2010-04-07 at 11:04 -0600, Stormy Peters wrote:
> The proposal looks good. I think we still need budget information.
> They've explained how the funds would be split but not how much we
> need.
>
> August 14th is not very far away ...
>
> Stormy
>
> On Tue, Apr 6, 2010 at 2:31 AM, Emily Chen <emilychen522 gmail com>
> wrote:
> Hi,
>
> Thanks Pockey.
>
> Just back from vacation, I will read through and discuss in
> detail later.
>
> -Emily
>
> 2010/4/2 Pockey Lam <pockey beijinglug org>
>
> Dear all,
>
> Please find attached the proposal from COSCUP. Let's
> have a look and
> free feel to comment.
>
> Thanks,
> Pockey
>
>
> -------- Forwarded Message --------
> From: pingooo <ping nsr yeh gmail com>
> To: Pockey Lam <pockey beijinglug org>
> Cc: Emily Chen <emilychen522 gmail com>, Frederic
> Muller
> <fred beijinglug org>, Jouston Huang
> <jouston gmail com>, Rex Tsai
> <rex cc tsai gmail com>, lman <lman ugadigital com>,
> KC Chen
> <kc free gmail com>, Ernest Chiang
> <dwchiang gmail com>
> Subject: COSCUP team's proposal for a joint conference
> Date: Wed, 31 Mar 2010 19:10:23 -0700
>
> Hi Pockey,
>
>
> Please find in the attachment the proposal from COSCUP
> team to the
> respected Gnome.Asia Summit Committee for a joint
> conference of GAS 2010
> and COSCUP 2010.
>
>
> Please feel free to ask any questions that you may
> have on the proposal.
>
>
> Let me introduce Ernest Chiang here. He is the
> designated contact point
> of the COSCUP team for you. We'll work together until
> the Gnome.Asia
> Summit Committee comes to a decision. Should you
> decide to accept our
> proposal, Ernest will take over the communications.
>
>
> cheers,
> Ping
>
> 2010/3/29 pingooo <ping nsr yeh gmail com>
> Hi Pockey,
>
>
> Due to my trip to the U.S. and schedule
> conflicts, the proposal
> hasn't been finished until now. It is up for
> the final round of
> internal review by marketing group and also
> English
> proofreading. I'm sorry that I'll have to delay
> it for 2 to 3
> days. I hope you don't mind. :p
>
>
> Thanks,
> pingooo
>
> 2010/3/10 Pockey Lam <pockey beijinglug org>
>
>
> Dear Pingooo,
>
> We are so glad to hear that and I think
> you already have
> enough
> knowledge :) to prepare the proposal.
> Of course if you
> have any more
> question please feel free to ask.
>
> Cheers,
> Pockey
>
>
> On Thu, 2010-03-11 at 00:56 +0800,
> pingooo wrote:
> > Hi Pockey,
> >
> >
> > As title, the COSCUP team have
> reached a conclusion
> that we'll file a
> > proposal to Gnome.Asia Summit
> Committee on having GAS
> and COSCUP as
> > joint conferences on 8/14 - 8/15 this
> year. We'll send
> you our
> > proposal by March 29, hopefully
> earlier.
> >
> >
> > If you have any suggestions on the
> proposal writing or
> anything,
> > please let me know.
> >
> >
> > Looking forward to a pleasant and
> fruitful
> collaboration with all of
> > you!
> >
> >
> > cheers,
> > pingooo
> >
> >
> > p.s. This mail is CCed to the whole
> COSCUP team.
> >
> > 2010/3/8 Pockey Lam
> <pockey beijinglug org>
> > Dear Pingooo,
> >
> > Sure! we will wait for your
> feedback and look
> forward to work
> > with you
> > guys :)
> >
> > Pockey
> >
> >
> > On Mon, 2010-03-08 at 02:06
> +0800, pingooo
> wrote:
> > > Hi Pockey,
> > >
> > >
> > > Time flies. I know the time
> I promised you
> has come and
> > gone, but I'm
> > > sorry that we haven't
> reached a final
> conclusion yet. I'll
> > get back to
> > > you in a few days.
> > >
> > >
> > > pingooo
> > >
> > > 2010/2/25 Pockey Lam
> <pockey beijinglug org>
> > > Dear pingooo!
> > >
> > > Thanks a lot and we
> wait for your
> feedback then :)
> > >
> > > Regards,
> > > Pockey
> > >
> > >
> > > On Thu, 2010-02-25
> at 17:10 +0800,
> pingooo wrote:
> > > > Hi Pockey,
> > > >
> > > >
> > > > That's cool.
> > > >
> > > >
> > > > Rex and I have
> summarized what we
> have discussed
> > and agreed
> > > upon, and
> > > > sent it to the
> whole COSCUP team
> for reality
> > checks on
> > > execution. This
> > > > is like the
> pre-launch checks in a
> NASA control
> > room. Every
> > > station
> > > > has to report
> back "go" for the
> launch to happen.
> > :)
> > > >
> > > >
> > > > I'll let you know
> the outcome by
> the end of next
> > week.
> > > >
> > > >
> > > > cheers,
> > > > pingooo
> > > >
> > > > 2010/2/24 Pockey
> Lam
> <pockey beijinglug org>
> > > > Hi
> Pingooo,
> > > >
> > > > Got you!
> In this case, we
> would rather let
> > the local
> > > organizer
> > > > (you)
> > > > propose
> and be suggested
> in the
> > proposal :) as long
> > > as all the
> > > > rooms
> > > > would be
> "rather" full ;)
> I guess we will
> > have no
> > > problem.
> > > >
> > > > And I
> don't think we mind
> to be noticed
> > last min for
> > > which
> > > > room we
> will
> > > > be as
> well... as long as
> in the venues it
> > is well
> > > written so
> > > > audiences
> > > > are easy
> to find out where
> to go.
> > > >
> > > > Thanks,
> > > > Pockey
> > > >
> > > >
> > > >
> > > > On Wed,
> 2010-02-24 at
> 22:14 +0800, pingooo
> > wrote:
> > > > > Hi
> Pockey,
> > > > >
> > > > >
> 2010/2/24 Pockey Lam
> > <pockey beijinglug org>
> > > > >
> Dear Pingooo and
> other COSCUP
> > core
> > > members,
> > > > >
> > > > >
> Thank you very
> much for your
> > > understanding!
> > > > >
> > > > >
> I totally agreed
> that we should
> > agree on
> > > the
> > > >
> principles in
> > > > >
> advance :)
> > > > >
> and if you are
> comfortable with
> > our offer,
> > > sure
> > > > please go
> > > > >
> ahead!
> > > > >
> > > > >
> > > > >
> > > > > Cool
> that we agree on
> this principle!
> > :)
> > > > >
> > > > >
> > > > >
> > > > >
> For "By the way,
> the venue we're
> > looking
> > > into has
> > > > one big
> room
> > > > >
> (~500
> > > > >
> seats) and 3
> smaller rooms (100+
> > seats
> > > each). About
> > > > the 3
> > > > >
> plenary talks
> > > > >
> of Gnome.Asia
> Summit, do you
> > need them to
> > > be shown
> > > > to all 4
> > > > >
> rooms, or
> > > > >
> just the 2 rooms
> used for
> > Gnome.Asia
> > > Summit?"
> > > > >
> > > > >
> > > > >
> - Usually
> keynotes will only be
> > presented
> > > in the
> > > > "one big
> > > > >
> room" while no
> > > > >
> other talks
> should be hosted in
> > other
> > > smaller rooms
> > > > at the
> > > > >
> same time. In
> > > > >
> this case, we
> wish the keynotes
> > (3 plenary
> > > talks)
> > > > should be
> in
> > > > >
> the big
> > > > >
> room, please let
> me know if I am
> > wrong ;)
> > > > >
> > > > >
> > > > > I
> should've mentioned
> that the venue has
> > the
> > > capability of
> > > > >
> broadcasting the big
> room event to other
> > rooms, so
> > > we don't
> > > > have to
> > > > > pack
> 600 - 700 people in
> a 500 seat
> > room.
> > > > >
> > > > >
> > > > > I think
> this is a
> question on the
> > definition of
> > > "plenary" in
> > > > the
> > > > > 4-track
> joint
> conference. COSCUP has
> > plenary talks
> > > for a few
> > > > sponsors
> > > > > at the
> highest level. To
> disambiguate
> > things,
> > > let's call it
> > > > "super
> > > > >
> plenary" when there is
> no programs in 3
> > other
> > > rooms. An
> > > > "ordinary
> > > > >
> plenary" would only
> vacate the program
> > of the
> > > other room in
> > > > the same
> > > > >
> conference - so
> Gnome.Asia Summit can
> > have
> > > programs while a
> > > > COSCUP
> > > > > plenary
> is going on, and
> vice versa.
> > > > >
> > > > >
> > > > > I think
> "super plenary"
> is very
> > prestigious for
> > > obvious
> > > > reasons.
> It
> > > > > has
> impact on the
> program of both
> > conferences -
> > > besides
> > > > taking
> time
> > > > > away
> from technical
> talks, both
> > conferences have
> > > to
> > > >
> absolutely sync on
> > > > > time.
> I'm not sure how
> to handle it yet.
> > > > >
> > > > >
> > > > >
> > > > >
> > > > > Since
> the room sizes are
> drastically
> > different, we
> > > intend to
> > > > ask
> > > > >
> audiences to pick the
> track they want to
> > attend
> > > during
> > > >
> registration,
> > > > > and
> award the big room
> to the track with
> > the most
> > > picks. In
> > > > other
> > > > > words,
> we won't know
> which rooms will be
> > used for
> > > Gnome.Asia
> > > > Summit
> > > > > tracks
> until the
> registration is closed.
> > Is that
> > > okay?
> > > > >
> > > > >
> > > > > pingooo
> > > > >
> > > > >
> > > > >
> > > > >
> > > > >
> > > > >
> Thanks,
> > > > >
> Pockey
> > > > >
> > > > >
> > > > >
> > > > >
> On Wed,
> 2010-02-24 at 20:58
> > +0800, pingooo
> > > wrote:
> > > > >
> > 2010/2/24
> pingooo
> > >
> <ping nsr yeh gmail com>
> > > > >
> > +CC
> COSCUP core team
> > > > >
> >
> > > > >
> >
> > > > >
> > Hi
> Pockey,
> > > > >
> >
> > > > >
> >
> > > > >
> > To
> accelerate the
> > discussion,
> > > I'm CCing
> > > > the core
> > > > >
> team of
> > > > >
> > COSCUP
> here. My hope
> > is to get
> > > all
> > > > potential
> > > > >
> showstoppers
> > > > >
> >
> elaborated and
> > mutually
> > > agreeable
> > > > solutions
> found
> > > > >
> before
> > > > >
> >
> bringing this topic to
> > the whole
> > > COSCUP
> > > > team. At
> > > > >
> that stage,
> > > > >
> > we'll
> file a proposal
> > if all
> > > leaders of
> > > > various
> > > > >
> tasks are
> > > > >
> >
> comfortable with
> > executing the
> > > proposal. I
> > > > hope you
> > > > >
> can
> > > > >
> >
> understand the reason
> > why we
> > > have to do it
> > > > this way.
> > > > >
> >
> > > > >
> >
> > > > >
> >
> > > > >
> >
> > > > >
> > On to
> your question on
> > budget.
> > > To have a
> > > > joint
> > > > >
> conference of A
> > > > >
> > and B
> together, there
> > will be
> > > costs that
> > > > are
> > > > >
> specific to
> > > > >
> >
> conference A,
> > conference B, and
> > > shared
> > > > costs. I
> > > > >
> think it is
> > > > >
> >
> reasonable that each
> > committee
> > > raises
> > > > funds to
> cover
> > > > >
> its own
> > > > >
> >
> specific costs like
> > speaker's
> > > travel
> > > > expenses,
> and
> > > > >
> split the
> > > > >
> > shared
> costs like
> > revenue, food,
> > > >
> conference booklet,
> > > > >
> and so
> > > > >
> > on. We
> can negotiate
> > > > >
> >
> > > > >
> >
> > > > >
> >
> s/revenue/venue/ :p
> > > > >
> >
> > > > >
> >
> whether it should be a
> > 50-50
> > > split, some
> > > > other
> > > > >
> percentages, or
> > > > >
> > best
> effort and good
> > will at a
> > > later time.
> > > > >
> >
> > > > >
> >
> > > > >
> > If you
> agree with this
> > > principle, I don't
> > > > worry too
> > > > >
> much if
> > > > >
> > you
> can meet 5K or
> > 10K. I think
> > > we can
> > > > manage.
> :)
> > > > >
> >
> > > > >
> >
> > > > >
> > What
> do you think?
> > > > >
> >
> > > > >
> >
> > > > >
> >
> > > > >
> >
> > > > >
> > By the
> way, the venue
> > we're
> > > looking into
> > > > has one
> big
> > > > >
> room
> > > > >
> > (~500
> seats) and 3
> > smaller rooms
> > > (100+
> > > > seats
> each).
> > > > >
> About the
> > > > >
> > 3
> plenary talks of
> > Gnome.Asia
> > > Summit, do
> > > > you need
> > > > >
> them to be
> > > > >
> > shown
> to all 4 rooms,
> > or just
> > > the 2 rooms
> > > > used for
> > > > >
> Gnome.Asia
> > > > >
> >
> Summit?
> > > > >
> >
> > > > >
> >
> > > > >
> >
> cheers,
> > > > >
> >
> pingooo
> > > > >
> >
> > > > >
> >
> > > > >
> >
> > > > >
> >
> > > > >
> >
> 2010/2/22 Pockey Lam
> > > >
> <pockey beijinglug org>
> > > > >
> >
> > > > >
> >
> > > > >
> >
> Dear Pingooo,
> > > > >
> >
> > > > >
> >
> Happy New
> > Year :)
> > > > >
> >
> > > > >
> >
> After
> > discussion with
> > > the board
> > > > members:
> > > > >
> >
> > > > >
> >
> Actually our
> > only
> > > concern is about
> > > > the tight
> > > > >
> timing to
> > > > >
> >
> get sponsor,
> > but
> > > > >
> >
> we still
> > believe in the
> > > potential
> > > > of having
> > > > >
> a good
> > > > >
> >
> event together
> > with
> > > > >
> >
> COSCUP. If we
> > cannot
> > > meet the
> > > > target
> budget
> > > > >
> on our
> > > > >
> >
> side, we
> > believe that
> > > > >
> >
> we always find
> > ways to
> > > cut budget
> > > > or have
> > > > >
> less tracks.
> > > > >
> >
> > > > >
> >
> Knowing that
> > your target
> > > budget is
> > > > 30K USD,
> > > > >
> while half
> > > > >
> >
> is 15K USD, if
> > we
> > > > >
> >
> can only meet
> > let's say
> > > 5K or 10K,
> > > > how would
> > > > >
> you
> > > > >
> >
> propose to
> > organize the
> > > > >
> >
> event
> > together? maybe we
> > > can
> > > > discuss
> about
> > > > >
> this
> > > > >
> >
> possibility
> > first?
> > > > >
> >
> > > > >
> >
> Look forward
> > to your
> > > reply!
> > > > >
> >
> > > > >
> >
> Cheers,
> > > > >
> >
> Pockey
> > > > >
> >
> > > > >
> >
> > > > >
> >
> > > > >
> >
> On Sun,
> > 2010-02-14 at
> > > 13:03 +0800,
> > > > pingooo
> > > > >
> wrote:
> > > > >
> >
> > > > >
> >
> > > > >
> >
> > Hi Pockey,
> > > > >
> >
> >
> > > > >
> >
> >
> > > > >
> >
> > Happy
> > Chinese New
> > > Year!
> > > > >
> >
> >
> > > > >
> >
> >
> > > > >
> >
> > The acting
> > leader of
> > > the COSCUP
> > > > team, Rex
> > > > >
> Tsai, has
> > > > >
> >
> evaluated the
> > > > >
> >
> > recap that
> > you and I
> > > wrote.
> > > > We're
> going to
> > > > >
> have a
> > > > >
> >
> team-wide
> > discussion
> > > > >
> >
> > soon.
> > However, we
> > > found a
> > > > potential
> > > > >
> showstopper.
> > > > >
> >
> >
> > > > >
> >
> >
> > > > >
> >
> > We're going
> > to have
> > > COSCUP on
> > > > 2010/8/14
> -
> > > > >
> 2010/8/15.
> > > > >
> >
> The date is
> > fixed
> > > > >
> >
> > for many
> > reasons. Is
> > > the date
> > > >
> acceptable
> > > > >
> for
> > > > >
> >
> Gnome.Asia
> > Summit 2010?
> > > > >
> >
> > If not, I'm
> > sorry that
> > > we will
> > > > not be
> able
> > > > >
> to file a
> > > > >
> >
> proposal on
> > other
> > > > >
> >
> > dates.
> > > > >
> >
> >
> > > > >
> >
> >
> > > > >
> >
> > I know you
> > are
> > > concerned about
> > > > the lead
> > > > >
> time for
> > > > >
> >
> getting
> > sponsors. I
> > > > >
> >
> > don't know
> > much about
> > > >
> international
> > > > >
> sponsors. From
> > > > >
> >
> local
> > companies and
> > > > >
> >
> > global
> > companies with
> > > branches
> > > > in
> Taiwan,
> > > > >
> we were
> > > > >
> >
> able to secure
> > 19
> > > > >
> >
> > sponsors
> > with 3.5
> > > months of lead
> > > > time for
> > > > >
> COSCUP
> > > > >
> >
> 2009. I
> > estimate that
> > > > >
> >
> > we will have
> > about 4.5
> > > months of
> > > > lead time
> > > > >
> this
> > > > >
> >
> year.
> > > > >
> >
> >
> > > > >
> >
> >
> > > > >
> >
> > Best wishes,
> > > > >
> >
> > pingooo
> > > > >
> >
> >
> > > > >
> >
> >
> > > > >
> >
> > > > >
> >
> > > > >
> >
> > > > >
> >
> > > > >
> >
> > > > >
> > > > >
> > > > >
> > > >
> > > >
> > > >
> > > >
> > >
> > >
> > >
> > >
> >
> >
> >
> >
>
>
>
>
>
>
>
>
>
>
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>
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