Dear all,
Please find attached the proposal from COSCUP. Let's have a look and
free feel to comment.
Thanks,
Pockey
-------- Forwarded Message --------
From: pingooo <ping nsr yeh gmail com>
To: Pockey Lam <pockey beijinglug org>
Cc: Emily Chen <emilychen522 gmail com>, Frederic Muller
<fred beijinglug org>, Jouston Huang <jouston gmail com>, Rex Tsai
<rex cc tsai gmail com>, lman <lman ugadigital com>, KC Chen
<kc free gmail com>, Ernest Chiang <dwchiang gmail com>
Subject: COSCUP team's proposal for a joint conference
Date: Wed, 31 Mar 2010 19:10:23 -0700
Hi Pockey,
Please find in the attachment the proposal from COSCUP team to the
respected Gnome.Asia Summit Committee for a joint conference of GAS 2010
and COSCUP 2010.
Please feel free to ask any questions that you may have on the proposal.
Let me introduce Ernest Chiang here. He is the designated contact point
of the COSCUP team for you. We'll work together until the Gnome.Asia
Summit Committee comes to a decision. Should you decide to accept our
proposal, Ernest will take over the communications.
cheers,
Ping
2010/3/29 pingooo <ping nsr yeh gmail com>
Hi Pockey,
Due to my trip to the U.S. and schedule conflicts, the proposal
hasn't been finished until now. It is up for the final round of
internal review by marketing group and also English
proofreading. I'm sorry that I'll have to delay it for 2 to 3
days. I hope you don't mind. :p
Thanks,
pingooo
2010/3/10 Pockey Lam <pockey beijinglug org>
Dear Pingooo,
We are so glad to hear that and I think you already have
enough
knowledge :) to prepare the proposal. Of course if you
have any more
question please feel free to ask.
Cheers,
Pockey
On Thu, 2010-03-11 at 00:56 +0800, pingooo wrote:
> Hi Pockey,
>
>
> As title, the COSCUP team have reached a conclusion
that we'll file a
> proposal to Gnome.Asia Summit Committee on having GAS
and COSCUP as
> joint conferences on 8/14 - 8/15 this year. We'll send
you our
> proposal by March 29, hopefully earlier.
>
>
> If you have any suggestions on the proposal writing or
anything,
> please let me know.
>
>
> Looking forward to a pleasant and fruitful
collaboration with all of
> you!
>
>
> cheers,
> pingooo
>
>
> p.s. This mail is CCed to the whole COSCUP team.
>
> 2010/3/8 Pockey Lam <pockey beijinglug org>
> Dear Pingooo,
>
> Sure! we will wait for your feedback and look
forward to work
> with you
> guys :)
>
> Pockey
>
>
> On Mon, 2010-03-08 at 02:06 +0800, pingooo
wrote:
> > Hi Pockey,
> >
> >
> > Time flies. I know the time I promised you
has come and
> gone, but I'm
> > sorry that we haven't reached a final
conclusion yet. I'll
> get back to
> > you in a few days.
> >
> >
> > pingooo
> >
> > 2010/2/25 Pockey Lam <pockey beijinglug org>
> > Dear pingooo!
> >
> > Thanks a lot and we wait for your
feedback then :)
> >
> > Regards,
> > Pockey
> >
> >
> > On Thu, 2010-02-25 at 17:10 +0800,
pingooo wrote:
> > > Hi Pockey,
> > >
> > >
> > > That's cool.
> > >
> > >
> > > Rex and I have summarized what we
have discussed
> and agreed
> > upon, and
> > > sent it to the whole COSCUP team
for reality
> checks on
> > execution. This
> > > is like the pre-launch checks in a
NASA control
> room. Every
> > station
> > > has to report back "go" for the
launch to happen.
> :)
> > >
> > >
> > > I'll let you know the outcome by
the end of next
> week.
> > >
> > >
> > > cheers,
> > > pingooo
> > >
> > > 2010/2/24 Pockey Lam
<pockey beijinglug org>
> > > Hi Pingooo,
> > >
> > > Got you! In this case, we
would rather let
> the local
> > organizer
> > > (you)
> > > propose and be suggested
in the
> proposal :) as long
> > as all the
> > > rooms
> > > would be "rather" full ;)
I guess we will
> have no
> > problem.
> > >
> > > And I don't think we mind
to be noticed
> last min for
> > which
> > > room we will
> > > be as well... as long as
in the venues it
> is well
> > written so
> > > audiences
> > > are easy to find out where
to go.
> > >
> > > Thanks,
> > > Pockey
> > >
> > >
> > >
> > > On Wed, 2010-02-24 at
22:14 +0800, pingooo
> wrote:
> > > > Hi Pockey,
> > > >
> > > > 2010/2/24 Pockey Lam
> <pockey beijinglug org>
> > > > Dear Pingooo and
other COSCUP
> core
> > members,
> > > >
> > > > Thank you very
much for your
> > understanding!
> > > >
> > > > I totally agreed
that we should
> agree on
> > the
> > > principles in
> > > > advance :)
> > > > and if you are
comfortable with
> our offer,
> > sure
> > > please go
> > > > ahead!
> > > >
> > > >
> > > >
> > > > Cool that we agree on
this principle!
> :)
> > > >
> > > >
> > > >
> > > > For "By the way,
the venue we're
> looking
> > into has
> > > one big room
> > > > (~500
> > > > seats) and 3
smaller rooms (100+
> seats
> > each). About
> > > the 3
> > > > plenary talks
> > > > of Gnome.Asia
Summit, do you
> need them to
> > be shown
> > > to all 4
> > > > rooms, or
> > > > just the 2 rooms
used for
> Gnome.Asia
> > Summit?"
> > > >
> > > >
> > > > - Usually
keynotes will only be
> presented
> > in the
> > > "one big
> > > > room" while no
> > > > other talks
should be hosted in
> other
> > smaller rooms
> > > at the
> > > > same time. In
> > > > this case, we
wish the keynotes
> (3 plenary
> > talks)
> > > should be in
> > > > the big
> > > > room, please let
me know if I am
> wrong ;)
> > > >
> > > >
> > > > I should've mentioned
that the venue has
> the
> > capability of
> > > > broadcasting the big
room event to other
> rooms, so
> > we don't
> > > have to
> > > > pack 600 - 700 people in
a 500 seat
> room.
> > > >
> > > >
> > > > I think this is a
question on the
> definition of
> > "plenary" in
> > > the
> > > > 4-track joint
conference. COSCUP has
> plenary talks
> > for a few
> > > sponsors
> > > > at the highest level. To
disambiguate
> things,
> > let's call it
> > > "super
> > > > plenary" when there is
no programs in 3
> other
> > rooms. An
> > > "ordinary
> > > > plenary" would only
vacate the program
> of the
> > other room in
> > > the same
> > > > conference - so
Gnome.Asia Summit can
> have
> > programs while a
> > > COSCUP
> > > > plenary is going on, and
vice versa.
> > > >
> > > >
> > > > I think "super plenary"
is very
> prestigious for
> > obvious
> > > reasons. It
> > > > has impact on the
program of both
> conferences -
> > besides
> > > taking time
> > > > away from technical
talks, both
> conferences have
> > to
> > > absolutely sync on
> > > > time. I'm not sure how
to handle it yet.
> > > >
> > > >
> > > >
> > > >
> > > > Since the room sizes are
drastically
> different, we
> > intend to
> > > ask
> > > > audiences to pick the
track they want to
> attend
> > during
> > > registration,
> > > > and award the big room
to the track with
> the most
> > picks. In
> > > other
> > > > words, we won't know
which rooms will be
> used for
> > Gnome.Asia
> > > Summit
> > > > tracks until the
registration is closed.
> Is that
> > okay?
> > > >
> > > >
> > > > pingooo
> > > >
> > > >
> > > >
> > > >
> > > >
> > > > Thanks,
> > > > Pockey
> > > >
> > > >
> > > >
> > > > On Wed,
2010-02-24 at 20:58
> +0800, pingooo
> > wrote:
> > > > > 2010/2/24
pingooo
> > <ping nsr yeh gmail com>
> > > > > +CC
COSCUP core team
> > > > >
> > > > >
> > > > > Hi
Pockey,
> > > > >
> > > > >
> > > > > To
accelerate the
> discussion,
> > I'm CCing
> > > the core
> > > > team of
> > > > > COSCUP
here. My hope
> is to get
> > all
> > > potential
> > > > showstoppers
> > > > >
elaborated and
> mutually
> > agreeable
> > > solutions found
> > > > before
> > > > >
bringing this topic to
> the whole
> > COSCUP
> > > team. At
> > > > that stage,
> > > > > we'll
file a proposal
> if all
> > leaders of
> > > various
> > > > tasks are
> > > > >
comfortable with
> executing the
> > proposal. I
> > > hope you
> > > > can
> > > > >
understand the reason
> why we
> > have to do it
> > > this way.
> > > > >
> > > > >
> > > > >
> > > > >
> > > > > On to
your question on
> budget.
> > To have a
> > > joint
> > > > conference of A
> > > > > and B
together, there
> will be
> > costs that
> > > are
> > > > specific to
> > > > >
conference A,
> conference B, and
> > shared
> > > costs. I
> > > > think it is
> > > > >
reasonable that each
> committee
> > raises
> > > funds to cover
> > > > its own
> > > > >
specific costs like
> speaker's
> > travel
> > > expenses, and
> > > > split the
> > > > > shared
costs like
> revenue, food,
> > > conference booklet,
> > > > and so
> > > > > on. We
can negotiate
> > > > >
> > > > >
> > > > >
s/revenue/venue/ :p
> > > > >
> > > > >
whether it should be a
> 50-50
> > split, some
> > > other
> > > > percentages, or
> > > > > best
effort and good
> will at a
> > later time.
> > > > >
> > > > >
> > > > > If you
agree with this
> > principle, I don't
> > > worry too
> > > > much if
> > > > > you
can meet 5K or
> 10K. I think
> > we can
> > > manage. :)
> > > > >
> > > > >
> > > > > What
do you think?
> > > > >
> > > > >
> > > > >
> > > > >
> > > > > By the
way, the venue
> we're
> > looking into
> > > has one big
> > > > room
> > > > > (~500
seats) and 3
> smaller rooms
> > (100+
> > > seats each).
> > > > About the
> > > > > 3
plenary talks of
> Gnome.Asia
> > Summit, do
> > > you need
> > > > them to be
> > > > > shown
to all 4 rooms,
> or just
> > the 2 rooms
> > > used for
> > > > Gnome.Asia
> > > > >
Summit?
> > > > >
> > > > >
> > > > >
cheers,
> > > > >
pingooo
> > > > >
> > > > >
> > > > >
> > > > >
> > > > >
2010/2/22 Pockey Lam
> > > <pockey beijinglug org>
> > > > >
> > > > >
> > > > >
Dear Pingooo,
> > > > >
> > > > >
Happy New
> Year :)
> > > > >
> > > > >
After
> discussion with
> > the board
> > > members:
> > > > >
> > > > >
Actually our
> only
> > concern is about
> > > the tight
> > > > timing to
> > > > >
get sponsor,
> but
> > > > >
we still
> believe in the
> > potential
> > > of having
> > > > a good
> > > > >
event together
> with
> > > > >
COSCUP. If we
> cannot
> > meet the
> > > target budget
> > > > on our
> > > > >
side, we
> believe that
> > > > >
we always find
> ways to
> > cut budget
> > > or have
> > > > less tracks.
> > > > >
> > > > >
Knowing that
> your target
> > budget is
> > > 30K USD,
> > > > while half
> > > > >
is 15K USD, if
> we
> > > > >
can only meet
> let's say
> > 5K or 10K,
> > > how would
> > > > you
> > > > >
propose to
> organize the
> > > > >
event
> together? maybe we
> > can
> > > discuss about
> > > > this
> > > > >
possibility
> first?
> > > > >
> > > > >
Look forward
> to your
> > reply!
> > > > >
> > > > >
Cheers,
> > > > >
Pockey
> > > > >
> > > > >
> > > > >
> > > > >
On Sun,
> 2010-02-14 at
> > 13:03 +0800,
> > > pingooo
> > > > wrote:
> > > > >
> > > > >
> > > > >
> Hi Pockey,
> > > > >
>
> > > > >
>
> > > > >
> Happy
> Chinese New
> > Year!
> > > > >
>
> > > > >
>
> > > > >
> The acting
> leader of
> > the COSCUP
> > > team, Rex
> > > > Tsai, has
> > > > >
evaluated the
> > > > >
> recap that
> you and I
> > wrote.
> > > We're going to
> > > > have a
> > > > >
team-wide
> discussion
> > > > >
> soon.
> However, we
> > found a
> > > potential
> > > > showstopper.
> > > > >
>
> > > > >
>
> > > > >
> We're going
> to have
> > COSCUP on
> > > 2010/8/14 -
> > > > 2010/8/15.
> > > > >
The date is
> fixed
> > > > >
> for many
> reasons. Is
> > the date
> > > acceptable
> > > > for
> > > > >
Gnome.Asia
> Summit 2010?
> > > > >
> If not, I'm
> sorry that
> > we will
> > > not be able
> > > > to file a
> > > > >
proposal on
> other
> > > > >
> dates.
> > > > >
>
> > > > >
>
> > > > >
> I know you
> are
> > concerned about
> > > the lead
> > > > time for
> > > > >
getting
> sponsors. I
> > > > >
> don't know
> much about
> > > international
> > > > sponsors. From
> > > > >
local
> companies and
> > > > >
> global
> companies with
> > branches
> > > in Taiwan,
> > > > we were
> > > > >
able to secure
> 19
> > > > >
> sponsors
> with 3.5
> > months of lead
> > > time for
> > > > COSCUP
> > > > >
2009. I
> estimate that
> > > > >
> we will have
> about 4.5
> > months of
> > > lead time
> > > > this
> > > > >
year.
> > > > >
>
> > > > >
>
> > > > >
> Best wishes,
> > > > >
> pingooo
> > > > >
>
> > > > >
>
> > > > >
> > > > >
> > > > >
> > > > >
> > > > >
> > > >
> > > >
> > > >
> > >
> > >
> > >
> > >
> >
> >
> >
> >
>
>
>
>
Attachment:
COSCUP_team_proposal_to_GASC_2010.pdf
Description: Adobe PDF document