Update and further action items on GNOME 3.0 launch parties

[Frederic Muller <fredm gnome org>]

Dear marketing team,

We now have 55+ teams registered spreading over 28 countries at the time 
of this writing. There are still 2 weeks to register to benefit from the 
sponsored goodies.
It is important to note that at this stage we have no party registered 
in Africa and only 1 in the USA. It would be appreciated if people with 
contacts in those places could ping friends or communities to let them 
know of the opportunity.

The work is however far from over and I'd like to share the current todo 
list with tasks we're working on, and some where we have no specific owners.


Tasks list:
1. Make a world map of GNOME parties where each registered team can 
select/edit their location on the map to guide potential visitors.
Task owner: Fred

2. Email currently registered teams to get delivery information, point 
to the map mentioned in item 1 and keep teams updated on progress.
Draft email here: 
https://live.gnome.org/ThreePointZero/LaunchParty/Registration please 
feel free to improve/comment.
Task owner: Pockey

3. Finalize goodies design.
Task owner: Andreas

4. Suppliers management (production and shipping).
Task owner: Emily

5. Local dispatch: in order to save courier fee, we are looking for 
volunteers in different regions to help to dispatch goodies packages and 
send them out in their region.
Task owners:
 - USA: Brian
 - Asia: Emily
 - Europe: we need someone, any takers?
 - Other places such as Central and Latin American: what's the 
recommended local dispatch location?

6. Party marketing support: we need to make it easy for 'anyone' to host 
their parties and provide minimal information about GNOME 3.0. That 
would include providing teams with generic:
- Presentations
- Flyer/posters
- GNOME 3.0 release Countdown (for organizers to put on their websites / 
blogs). If we start the countdown X days before the launch we need X+2 
images with the time left on it (2 are 'party today' and 'enjoy gnome 
3.0 generic message'). Description on Ubuntu's countdown is available 
here for reference https://wiki.ubuntu.com/Website/MaverickCountdownBanner
- Web banners - "We are attending / I am attending" a GNOME 3.0 Launch 
Party!
- Other ideas are welcome
Task owners: none so far.

7. Past the registration deadline to get goodies we should continue to 
activily market the parties (which is why web banners and good 
documentation will help). We'll just have to make it clear that no 
goodies will be shipped. At Software Freedom Day we have ~2/3 of our 
teams who register after the free goodies deadline FWIW. That means we 
could easily get around 150 teams at the rate we're going now. We should 
also anticipate a lot more traffic to the gnome/gnome3 website during 
that time.

Thanks and please let us know if you feel like helping out on some 
specific items.

Fred