On Thu, Sep 15, 2016 at 9:36 AM Sriram Ramkrishna <sri ramkrishna me> wrote:On Wed, Sep 14, 2016 at 6:06 PM Nuritzi Sanchez <nuritzis stanfordalumni org> wrote:Starbucks catering coffee is $13 and serves 12 people. Not a bad option... Can't we do starbucks + Costco muffins or something and keep it at less than $600?OK folks, today is the deadline. I don't see a particular conclusion for drinks. The one issue with the above is that we still need to provide water throughout the day.We're a small team and a very few of us have cars. So there needs to be up front planning, and I don't know how much money will be saved doing it this way.Let's try to make a decision before 2pm. I will provide the data for the water since that is missing.So let me weigh in on my opinion on this. I prefer doing the $300 per day drinks because I don't want to micro manage the drinks, and doing things like making sure water is available or having to deal with people who want drinks and it's not there or anything like that while trying to take care of whatever other issues that might come up during the course of a conference. It just seems like one less thing to worry about when doing a conference for the first time. Already I have to run around trying to get pitchers, and call costco for water bottles etc. There is a lot of logistics around monitoring drinks. :-) Going to Costco is a 1.5 hour commitment from downtown Portland.So how about I propose just doing Monday and Wednesday, where Wednesday is half day. What do you think about that? That will reduce prices further.srisriOn Wed, Sep 14, 2016 at 6:02 PM, Sriram Ramkrishna <sri ramkrishna me> wrote:On Wed, Sep 14, 2016 at 4:43 PM Cosimo Cecchi <cosimo cecchi gmail com> wrote:Hey Sri,Speaking personally, I would be comfortable with this kind of budget for coffee/water, especially given all the new sponsors that came in!Yes, I think one of the stripulations for the board is that we would have to fundraise it ourselves and clearly we have done that. It would certainly be less hassle for me as the person who has to drive around and do this stuff. I reckon there is only two of us who have cars here. :DHowever, that still leaves out the BoF days and it would not include croissants which we should have at least for Tuesday.So as long as we have a plan for those too, I'd be OK with the expense.I'm okay not serving during the BoF days. I don't think we are going to have a huge turnout for those. Instead, I'm okay with providing a table with a couple pitchers of water and ice on those days and maybe doing a group coffee event. There are several local coffee places close by.Croissants are only for Tuesday. Croissants are 1.60 bulk.. we could provide a smaller batch of them per day.Thanks,sriCosimoOn Wed, Sep 14, 2016 at 4:23 PM, Sriram Ramkrishna <sri ramkrishna me> wrote:I have not heard from anybody regarding the drink plan. Tomorrow is the deadline for drinks. What do people think? Do we need to talk to the board about the $600 expense for coffee and water for 3 days? Do we not want to do that? I need an answer today.sri
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