Here are our meeting notes from today. Please send any other updates you have asap.Thanks!
Best,NuritziMEETING NOTES-------Aug 19, 2016Attendees: Nuritzi, Sri, Alexandre, Doug
- Weekly Updates:
- Registered participants: 7
- Talks: settled
- Sponsorship:
- - We have $5K in travel sponsorship
- - Open Suse: $5,000
- - Code Think: $2,000
- - Aleph Objects: $500
- - Collabora: $2,500 and a speaker
- - Intel: $1,000
- - Endless: $500
- Action Steps:
- @Zana - invoice Endless for $500, Intel for $1K, Aleph Objects $500, Collabora $2,500
- @Alexandre - add the speakers to a separate page DONE
- - add the title of the talk to the schedule once Meg has finished providing the information
- - ask Patrick if we can reuse the talk submission software for people to send their BoF idea
- @Nuritzi - send email to engagement list and foundation list encouraging them to register and requests travel budget if needed
- @Nuritzi - message Zana about invoices
- @Nuritzi - update the sponsor page
- @Nuritzi - figure out Square payments for LAS GNOME
- @Meg - send email to developers list to encourage them to register for LAS GNOME
- @Sri - target some local universities
- @Sri - sign the contract to secure the internet $4,000
- @Sri - email Holly to see how we can divide the rooms into smaller spaces. At least two BoFs per day, but should try to allocate more space.
- @Sri - figure out communication channels (telegram and IRC). Set up a telegram channel.
- @Justin - help figure out the social calendar and marketing plan
- @Justin - send us the hotel information so we can update the website http://www.
downtownvalueinn.com/ . Update the website week of August 22nd.
- @Local team - needs to make sure that Collabora's money goes partly to snacks
- @All - target specific user groups to drive registration
- @All - book our own travel
- Need an owner:
- - prepare a press release for Portland Business Journal (and as many others as possible), send it to them 1 week before. Try to find some similar journals in SF, Seattle, LA, etc.
- - press release on gnome.org and blasted with social media about 24 hours before the event
- - we need to figure out how many BoFs we can hold at once and set up a wiki page to get people to sign up
- - update the "About" section for LAS GNOME
- Something to consider:
- - should we use Etherpad to allow people to sign up for BoFs?
- - open up BoFs by Monday, August 29th
- Updates:
- From Meg:
- 1. sent out emails to elementary devs and westcoast hackfest atendees. elementary responded saying they've used up their travel budget for the year so won't be attending.
- 2. sent kat an email with a draft letter to send to foundation list about travel sponsorship. said that the hotel cost is 129/double room because that's what i see on the website for the hotel sri sent.
- 3. forwarded the abstract from matthew garrett to afranke, will ask ashesh again today for his abstract
- From Sri:
- 1. Intel is willing to sponsor us for $1K
- 2. Might be getting some money from Yachto Foundation
- 3. Nathan can't make it to LAS GNOME
- From Nuritzi
- 1. Endless is willing to sponsor us for $500
- From Alexandre:
- 1. Waiting for the titles from Meg
- We should try to get press to cover the event. Brian will be there. He does a lot in the media for open source. He has a podcast.
- We should prepare a press release for Portland Business Journal send it to them 1 week before.
- We need to figure out where people will submit their BoFs
.............................. ................. Nuritzi Sanchez | +1.650.218.7388 |Endless
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