[guadec-local] Minutes for meeting 28th of Jan

[Mattias Bengtsson <mattias jc bengtsson gmail com>]

GUADEC meeting 28e January

* Dates
* Venue
* Sponsorship brochure
* GNOME.Asia combined sponsorship
* Social events
* Social media
* GUADEC meeting at FOSDEM

Dates
We need dates for the sponsorship brochure.
According to schedule, we should ideally decide at the beginning at the
year
People have asked on Foundation list
Depends on venue
Proposed dates are 7-9 for core, 10-13 for hackfests. The local team
finds these dates good

Venue
Mattias contacted Flax, who has a contact at Studiefrämjandet. He needs
to reach back. We would need to make a list of attendees.
A second contact was the IT section of Göta Studentkår. Michal was the
contact. 
ACTION: Mattias to reach back to both Flax and Michal.
ACTION: AndreasN to contact Ash regarding Collaboratory and see if they
have more halls
Skyman and Fabiana crunched the numbers on Folkets Hus.
3 days for the 212+95 costs 50 000 SEK
2 days costs 35000 SEK
212 for 3 days (+frilagret) cost 31 000 SEK
ACTION AndreasN and Mattias to talk to Kat about the numbers
ACTION Mattias to talk to Skatteverket (the tax office)

Sponsorship brochure & GNOME.Asia combined sponsorship
Brochure is done
Added info about combined GNOME.Asia and GUADE sponsorship
contract
Emily wanted continuus contact with us

Social media
oliver has access to the @guadec account
ACTION Oliver to fix the year and logo
ACTION Andreas to send this years logo to Oliver
The meeting is of the opinion that it's better to ask for forgiveness
than approval

GUADEC meeting at FOSDEM
AndreasN, Mattias and Fabiana needs to meet up with people from the
board regarding guadec at FOSDEM.
ACTION Skyman to e-mail the spreadsheet with the costs to Mattias and
Andreas

Call for Papers
Mattias have sorted out the call for papers committee.
Ebassi had some issues previous years. He's willing to do it again. The
local team need to sort out the infrastructure parts to make sure he
gets the papers.
ACTION Ebassi takes care of the Call for Papers. Mattias is the contact.
ACTION Mattias create a time plan together with Ebassi
ACTION AndreasN, Mattias and Fabiana have a web system hackfest after
FOSDEM


* Social events
Proposal is to not spend time on social events during the meetings.
Instead we should split out groups
Themes: one non-alcoholic event, two other parties
ACTION: Everyone to break into 3 groups of 2 and come up with proposals
for social events.

Keynotes
ACTION everyone to look at the list in the wiki. Everyone to add some
ideas until next meeting.
ACTION Oliver to go through the list on the wiki and find some more info
on the suggested speakers by others outside this meeting


=========================

Summary of Action Points:

Andreas:
 – to send this years logo to Oliver
 – to contact Ash regarding Collaboratory and see if they have
   more halls

Ebassi:
 – to take care of the Call for Papers (Mattias is the contact).

Mattias:
 – to create a time plan together with Ebassi
 – to reach back to both Flax and Michal.
 – to talk to Skatteverket (the tax office)

Oliver:
 – to fix the year and logo
 – to go through the list on the wiki and find some more info on the
   suggested speakers by others outside this meeting

Skyman:
 – to e-mail the spreadsheet with the costs to Mattias and Andreas

Andreas and Mattias:
 – to talk to Kat about the numbers

Andreas, Mattias and Fabiana:
 – to have a web system hackfest after FOSDEM

Everyone:
 – to break into 3 groups of 2 and come up with proposals
   for social events.
 – to look at the list in the wiki. Everyone to add some ideas
   until next meeting.