Re: [guadec-local] Visit to the GUADEC venue on Friday, 19th April

["Karen Sandler" <karen gnome org>]

On Sat, April 20, 2013 4:05 am, Debarshi Ray wrote:
> (CCing Andreas and Karen from the board; and Allan and Emmanuele from
> the papers committee)
>
> > We are going to visit Faculty of Information Technology, Brno
> > University of Technology (ie. the GUADEC venue) on this Friday, 19th
> > April (ie. tomorrow) at 16:30.
> >
> > Some of us will be going there earlier (around 15:30) to meet the
> > Super Lectures team who are only present till 16:00.
>
> We went there yesterday, and there are a few items that came out of
> the visit that I thought would be good to share with all of you.
>
> The current draft of the contract has the following 4 rooms for the
> first part of the conference:
>  - A huge auditorium
>  - 1 x 150 seater
>  - 1 x 90 seater
>  - 1 x 70 seater
> However, if we want there is another 150 seater that we can use.
> Since the paper committee wants to have only 2 parallel tracks, I
> think we should replace the 90 and 70 seater rooms with this second
> 150 seater. Allan, Emmanuele, what do you think?
>
> We need to add the fact that we will be recording the talks in the
> contract with the university. We need to pay 2 hours worth of labour
> to the lady who will be setting up the cameras and then transferring
> the raw video data to Super Lectures for post-processing. Josef said
> he will look into this, and find out the exact amount.
>
> As part of our contract with Super Lectures, they will host the videos
> for a year on their own infrastructure. eg.,
> http://www.superlectures.com/linuxalt2012/ They will also be giving us
> the post-processed files which we can put on Youtube or somewhere
> else. Does the GNOME Foundation have any opinion on this?

This sounds good - will the videos be available in an unencumbered format?
> Where should the Advisory Board meet? We saw a nice room at the
> university which is suitable for this, but then we will have to add it
> to the contract.  Otherwise we can hold it at the Red Hat offices.
>
> We can discuss these here or during next week's meeting.

OK, I think the most important thing for the advisory board meeting is to
have great phone conferencing. Which place is better for that?

We also have to figure out a place to have our in person board of
directors meeting.

Thanks so much for looking into these things!
karen

> Cheers,
> Debarshi
>
> --
> Life is like bein' on a mule team.  Unless you're the lead mule, all
> the scenery looks about the same.