[guadec-list] anti-harassment policy

[Marina Zhurakhinskaya <marinazik gmail com>]

Hi,

Having a specific and actionable anti-harassment policy is important
for making the conference a safer space for everyone.  Below, I
adapted the anti-harassment policy and enforcement guidelines from
http://geekfeminism.wikia.com/wiki/Conference_anti-harassment/Policy
for GUADEC. Please let me know if you have any suggestions for further
modifications.

Alexandre, could you please provide any available local numbers for
law enforcement, sexual assault hot line, emergency and non-emergency
medical, and a taxi company. I can be a female contact for reporting
harassment, however, I won't have a phone working locally and do not
speak French, so someone local would be better.

Thanks,
Marina

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Short version for the registration form:

GUADEC is dedicated to a harassment-free conference experience for
everyone. Please familiarize yourself with our anti-harassment policy
and confirm that you agree to abide by it.

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Short version for the front page:

GUADEC is dedicated to a harassment-free conference experience for
everyone. Please familiarize yourself with our anti-harassment policy.

------------------------

Anti-harassment policy:

GUADEC is dedicated to a harassment-free conference experience for
everyone, regardless of gender, gender identity and expression, sexual
orientation, disability, physical appearance, body size, race, age or
religion. We do not tolerate harassment of conference participants in
any form. Sexual language and imagery is not appropriate for any
conference venue, including talks. Conference participants violating
these rules may be sanctioned or expelled from the conference without
a refund at the discretion of the conference organizers.

Harassment includes offensive verbal comments related to gender,
gender identity and expression, sexual orientation, disability,
physical appearance, body size, race, age, religion, sexual images in
public spaces, deliberate intimidation, stalking, following, harassing
photography or recording, sustained disruption of talks or other
events, inappropriate physical contact, and unwelcome sexual
attention. Participants asked to stop any harassing behavior are
expected to comply immediately.

Exhibitors in the sponsor exhibit space are also subject to the
anti-harassment policy. In particular, exhibitors should not use
sexualized images, activities, or other material.

If a participant engages in harassing behavior, the conference
organizers may take any action they deem appropriate, including
warning the offender or expulsion from the conference with no refund.
If you are being harassed, notice that someone else is being harassed,
or have any other concerns, please immediately contact Alexandre
Franke, Marina Zhurakhinskaya, or anyone on the GNOME board of
directors. These people will be introduced at the opening for the
conference and conference volunteers will be able to help you identify
one of them.

Conference organizers and the GNOME Foundation directors be able to
address the harassing behavior with the offender, provide escorts,
contact local law enforcement, or otherwise assist those experiencing
harassment to feel safe for the duration of the conference. We value
your attendance.

We expect participants to follow these rules at all conference venues
and conference-related social events.

Countact information:
    Alexandre Franke phone, e-mail
    Marina Zhurakhinskaya e-mail
    [Local law enforcement]
    [Local sexual assault hot line]
    [Local emergency and non-emergency medical (e.g., urgent care, day clinic)]
    [Local taxi company]

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Anti-harassment enforcement policy for volunteers, conference
organizers, and board members

We recognize that many of the volunteers are new to the GNOME
community and conference organization, and might not feel certain
about what to do in addressing harassment or harassment reports. If
you are not sure how to address an incident of harassment, please find
Alexandre Franke, Marina Zhurakhinskaya, or anyone on the GNOME board
of directors. They will be introduced at the opening for the
conference.

In general, consult with other volunteers, organizers, or board
members when possible, but act when necessary.

Warnings

Any conference organizer, board member, or volunteer can issue a
verbal warning to a participant that their behavior violates the
conference's anti-harassment policy.

Taking reports

When taking a report from someone experiencing harassment you should
record what they say and reassure them they are being taken seriously,
but avoid making specific promises about what actions the organizers
will take. Ask for any other information if the reporter has not
volunteered it, such as time and place, but do not pressure them to
provide it if they are reluctant. Even if the report lacks important
details such as the identity of the person taking the harassing
actions, it should still be recorded. If the reporter desires it,
arrange for an escort by conference staff or a trusted person, contact
a friend, or contact local law enforcement. Do not pressure the
reporter to take any action if they do not want to do it. Respect the
reporter's privacy by not sharing unnecessary details with others,
especially individuals who were not involved with the situation, who
are not organizers or board members.

Presentations

Presentations or similar events should not be stopped for one-time
gaffes or minor problems, although a volunteer, conference organizer,
or board member should issue a verbal warning to the presenter
afterward. However, any present volunteer, conference organizer, or
board member should issue a warning or politely and calmly stop any
presentation or event that repeatedly or seriously violates the
anti-harassment policy. For example, you can say "I'm sorry, this
content violates the anti-harassment policy. Please avoid any such
content." or "I'm sorry, this presentation repeatedly violated the
anti-harassment policy and cannot be continued at the present time."

Keeping record

Warnings in-person and during presentations and harassment reports
should be reported to guadec-organization gnome org, which is a
private mailing list, as soon as practical. The report should include:

        Name of the participant
        The behavior that was in violation
        The circumstances surrounding the incident
        Other people involved in the incident
        The approximate time of the behavior
        The time you issued the warning
        Your name

Expulsion

The majority of board members and organizers, who are present at the
time of a response to the incident, can decide to expell a participant
for whatever reasons they deem sufficient. However, here are some
general guidelines for when a participant should be expelled:

        A third offense resulting in a warning
        Continuing to harass after any "No" or "Stop" instruction
        A pattern of harassing behavior, with or without warnings
        A single serious offense (e.g., punching or groping someone)

Public statements

As a general rule, individual volunteers, organizers, or board members
should not make any public statements about the behavior of individual
people during or after the conference.