Re: [guadec-list] [HELP] Sponsored participants status

[Keywan Najafi Tonekaboni <lists prometoys net>]

Hi,

i will take care about this request.

Regards,

Keywan

Am Donnerstag, den 11.05.2006, 08:38 +0200 schrieb Quim Gil:
> We have http://guadec.org/GUADEC2006/sponsoredparticipants 
> 
> Currently it is not clear for the GUADEC Committee which participants
> have already paid their travel expenses and need to be refunded in
> Vilanova (the default option requested to all of them) and which need to
> have the flights booked by us. We also haven't checked whether all of
> them are already registered, in which bungalows are they staying, which
> ones need no-pork / only veg meals...
> 
> We need to contact them and have all this clear. It's not much work:
> 
> - Sending one email and chasing those not answering (yes, it happens)
> 
> - Making sure everybody has flight/travel tickets. Get a list of the
> people that needs to be refunded with the exact amounts. Get the exact
> details of the flights we need to book.
> 
> - Making sure the ones getting accommodation end up in 500 Series
> bungalows. We started offering 850 but due to the amount of people
> requesting sponsorship we will all downgrade to 500 in order to have
> budget for more people.
> 
> - Getting a list of people with special needs in the meals.
> 
> 
> DEPENDENCIES
> 
> - You need contact details, provided by Quim.
> 
> - You need access to the list of registered participants, provided by
> Quim.
> 
> 
> LINKED TASKS
> 
> If you want more, there is more.
> 
> - Well, I find that conceptually there is something unbalanced or
> non-sustainable or plain wrong when the GUADEC Committee is helping so
> many people coming to GUADEC and then we struggle so much trying to get
> some help ourselves when we need it. I mean, it would be so easy to
> spend just the 50% of this budget ("only" the 200% of the budget spent
> in Stuttgart sponsoring participants) and secure the GUADEC 2006 budget
> or hire a couple of people to leverage our work... 
> 
> I bet someone could get more 'volunteers' from the group of sponsored
> participants if explaining better what needs to be done, packaging
> better tasks, finding what everyone can do better... This takes time and
> when there is no time available (the known fish eating its tail).
> 
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-- 
Keywan Najafi Tonekaboni
http://www.prometoys.net

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