qgil: 20h UTC - time to start the weekly meeting. fsmw, halfline, jordim, josep, juanjo, Puaff, tavon, toniher, vuntz, zwnj are invited to participate qgil: an whoever comes :) tavon: :) halfline: qgil: i'll just quietly idle fsmw: hi qgil: active participants, can you send a :) as tavon, just to know who we are in he meeting qgil: or a "hi" like fsmw qgil: - Sponsors' brochure and strategy - GUADEC Budget - post-beta website - Early birds: sponsored participants, discount package, special visa needs... - ...? qgil: do you want to add a point to the agenda? qgil: is it there a point you'd like to discuss first? qgil: alright qgil: Sponsors' brochure and strategy qgil: well, first I need to apologize qgil: for not having done he 'homework' on time qgil: I still need to write something like the final version to be eidted bu a native English speaker qgil: and the translate/adapt into Spanish qgil: (i had some trouble organising my agenda, could be an elegant way to explain my problems last week) qgil: but anyway, this needs to be done qgil: on Thursday we'll have a logo qgil: the rest whould ther before qgil: should qgil: about the strategy qgil: hum qgil: last week we improvised here a chat qgil: where some interesting names of Spanish sponsors came around qgil: Javi, Devin and me will work on them qgil: then we have the international ones qgil: primarly the advisory board members and also some big players i.e. Nokia and Google qgil: we need to see who contacts them qgil: altough qgil: I think it is more important to know who is the right person to contact in these organisations fsmw: who made contact with them at last guade? qgil: AFAIK Dave did some work, but AFAIK traditionally this is something that was done by Tim qgil: dunno he details though qgil: don't know the details, though fsmw: as i remember nokia contact us qgil: but I think it's healthy for the GNOME Foundation that they trust the organisation and not just some members fsmw: so will be necessary to know who's the contact there fsmw: i agree qgil: it's also healty also it's healthy for the GNOME Foundaton to have somewhere "here" the knowledge of who is who qgil: instead of this being something relying in some people's personal contact fsmw: how? qgil: (which is normal, but then we see what happen, one is busy, the other left and... the contacts are like gone) qgil: Luis Villa has been talking since ages about a CRM qgil: which is the tool used precisely for this Devin [Devin 112 Red-83-36-50 staticIP rima-tde net] ha entrat a la sala. mode (+o Devin ) per OuComBalla qgil: but well, we are not going to make the CRM a dependency for the sponsorship strategy fsmw: ok i got your point qgil: otherwise we won't get any GUADEC sponsor before 2007 :) fsmw: but may be we can't track our contacts, as i saw there should be a simple crm module for drupal qgil: but we need to make sure this time that the contacts we are stabilishing are recorded somewhere een if it's in a .txt file qgil: in order to transfer this knowledge either to the CRM fsmw: yes that's what i mean qgil: or at leats to the next GUADEC organisers tavon: CivicSpace released their CivicCRM for drupal qgil: I know I know....... tavon: it's for 4.6.5 Devin: a CRM for sponsors? fsmw: Devin, a crm to manage contacts Devin: how many sponsors are we going to have? Devin: :? Devin: 10-15-20? 30? 40? Devin: a gnumeric file should be enough fsmw: that's not the point, the point is that sponsors make personal contact nor organization contacts fsmw: so if we can use gnumeric and record that, is enough Devin: even the wiki shoul be enough Devin: we can have a page for every "contact" Devin: and update the log on it qgil: Devin, right before you came we were alking that we had almost no information of the contacts done in previous years qgil: that the Foundation needed to have this knowledge instead of just some people tat might be busy, go elsewhere... with their contacts qgil: this is why the CRM stuff came in Devin: we can make a "call for contacts" with a url on the wiki qgil: not to solve he sponsors problem Devin: if u install a crm Devin: ppl need to learn how to use the crm qgil: I was only saying that Luis Villa had bees asking for a CRM for ages, that's all qgil: let's forget the CRM now ok? I was just giving some background information fsmw: yes fsmw: ok qgil: BTW, and just for the record: http://gnomedotorg.ourproject.org/index.php?q=civicrm qgil: so qgil: we need to record the contact information this time qgil: this is something generally provate, no public wiki page can do this work qgil: but keeping track of the contacts shouldn't be difficult qgil: since we are going to contact... how many sponsors? qgil: 50 the most? Devin: if we are lucky :P 50 qgil: for instance, Javi has started contacting possible sponsors qgil: and I have asked him to CC me or keep track of that, in order to avoid the same problem repeating again qgil: 50 to contact, who knows how many successflly Devin: i have been reading the mail list, but we really need the final brochure qgil: even an email sent without response is an important piece of information we shouldn't lose DevinNotHere Devin Devin: i have been talking with maybe-sponsors, but we need some real info to get in contact with them ***qgil send the log of the first minutes to Devin Devin: and a "final web" ;D qgil: oops, do you read me now? Devin: yes mode (+o qgil ) per OuComBalla Devin: :) fsmw: yes, we do Devin: dont paste large texts qgil: the last I saw was Devin: and a "final web" ;D Devin: or u will be "killed" Devin: then u got it all qgil: I think it was the big copy&paste done to you qgil: sent to you, did you get it? qgil: oook, another lesson learnt qgil: well, we will need then somone sending the whole log because mine is broken now Devin: no, i will read it later, i suppose there's news about it :) Devin DevinNotHere Devin: <Devin> and a "final web" ;D Devin: * qgil has quit IRC (Excess Flood) Devin: <Devin> c&p sux :P Devin: <fsmw> why Excess Flood? Devin: * qgil has joined #guadec Devin: <qgil> oops, do you read me now? Devin: u now have the full log qgil: ok fsmw: so? qgil: back to sposnors strategy qgil: Javi, Devin and me need to work on the Spanish ones qgil: Dave, me and someone with contacts (unnamed) need to work on the advisory board and other big players qgil: however, I think t is more important to know who to contact than need the right person to contact them qgil: (this is what I was saying before the CRM discussion started) qgil: I'll talk to Dave about this, with a proper brochure and the GNOME project behind I need we can go and contact those orgs qgil: we "only" need to know, if possible, the right person to contact fsmw: yes and we're back at the same point, so should be good asking to last organizers who got those contacts qgil: Dave know this answer, I guess qgil: anything elase about sponsors? qgil: Javi and me are going to meet on Wed in Málaga qgil: ok: budget qgil: we need one qgil: :) qgil: it's my responsibility and I've been promissing it for weeks qgil: instead of trying to deliver the perfect bidget I'll do a first approach and then integrate improvements qgil: so at least we desatascamos esto qgil: (how you say desatascamos in English? qgil: "unblock" tavon: I still don't get it... but let's move on qgil: we seem to have guaranteed 10.000$ (or was €) for sponsoring travel and expenses of some participants fsmw: from who? qgil: this is what we are going to start discussin in the "early birds" point of the agnda fsmw: tavon, qgil say that he'll made a simple budget, instead a perfect budget, to avoid get stucked at this point qgil: I mentionit now because it's the only amount that is kind of defined tavon: ahh tavon: thanks :) qgil: it is based in what was spent last year in Stuttgart qgil: seems to be a fair amount qgil: if we have a big demand and a good revenue from sponsorship then we can reconsider it qgil: but as an initial reference it is useful qgil: think that since infrastructure & equipment is mainly covered by the Generalitat-Vilanova agreement qgil: sponsored travel & accommodation is possibly the next big chunk of the budget qgil: I could ba also a good chunk, but GUADEC covers only my travel expenses and some sandwiches qgil: since my time is paid directly by the Generalitat qgil: anyway, I need to reflect the basics of all this in a budget qgil: I fear I'll miss some important chunks in the first version but surely other will find out qgil: questions / comments about the budget? qgil: - post-beta website qgil: so qgil: we have a web theme for Drupal 4.7 to be ported to 4.6 and polished qgil: tavon: your turn :) tavon: well.. all I have to say about that is that the theme is actually mostly 4.6 compatible tavon: i'll be starting the bulk of the customization this week qgil: can I install it as it is? tavon: I have a pretty solid 4.6 version qgil: as optional theme I mean, leaving the current one as defalt tavon: i'll need to tweak it today, but I can get you a version to upload by tomorrow tavon: right tavon: you can install it as an optional theme which people can select to view it in their account settings qgil: ok tavon: most of the customization is dependent on the content... e.g. if you want a different color/sized block in a weird position, you have to explicitly tell me b/c I need to create custom CSS and template files qgil: I think that now that we have not just a web theme qgil: but also a web theme designer :) it's the right moment to start implement nice -looking and really functional stuff tavon: having said that, I'd like to present some IA/Wireframe work by next week's meeting so that we can visualize/consider how to organize the site tavon: right qgil: people like Murray, Glynn etc have comments and concerns about the site qgil: I'm sure that once we have the theme there other will test and bring ideas tavon: I'd like to hear their opinions and comments, especially when I present some IA work qgil: good tavon: most definately qgil: yes, until now some suggestion of the improvement were dependant of the theme anyway qgil: so I didn't want to spend more time on he current Pushbutton one qgil: and my answer was like "yes, we leave this until we have the final theme" qgil: well, now we have it qgil: for instance, http://bugzilla.gnome.org/show_bug.cgi?id=326471 qgil: Printer-friendly links shouldn't be necessary qgil: or Glynn's http://www.gnome.org/~gman/blog/13022006 tavon: one question... even though I've submitted a functional theme, is the look&feel pretty much set in stone? qgil: "The website is a little hard to navigate still" ***tavon copies the urls onto his notecards qgil: no no qgil: nothing is set in stone, although me need to start sompromising firmly to thigs such a look & feel, a primary nav bar... qgil: why? tavon: there are some "variations" to the horizontal header/navigation i have in mind... qgil: present them, if you convince, you win tavon: different color schemes which might work better with the presented logos and overall framing of the site tavon: i'll make sure to have mockups before I implement anything qgil: people love mockups :) qgil: ok, then... qgil: can we say that on Thursday with the logo decided qgil: we can offer the new web theme as optional in the user profile? qgil: then we start testing and integrating the most sensible suggestions qgil: and in 1-2 weeks we put the optional as default and forget Pushbutton? qgil: improvements and enhancements can be done from that point as well, of course, but at least we will have a consolidate website, not beta anymore qgil: also about he website, fsmw wat about online registratio qgil: n ***tavon makes note of the deadline qgil: fsmw: have you seen the current profiles? they already have imput fields for the data you requested for the registration form fsmw: qgil, there was a mockup for registration pages, but i need to define what fields to include and how we'll recorded qgil: as we discussed in the past, I think that the registration needs to be a step further in the website registration qgil: connected to the Paypal framework Puaff: good night all qgil: and the other payment options we define fsmw: we'll we use paypal? qgil: have you time o discuss this until the end in the mailing list or in a chat only for this? qgil: paypal framework includes credit card payment fsmw: i'll be here for one our fsmw: hour qgil: we are also going to allow bank account transfers fsmw: i must admit that i didn't review those frameworks qgil: authorize.net was also in consideration qgil: I think it would be good that you have first a look into that to know better what can and can't be done fsmw: but i guess that is not necessary to make people get registered at drupal qgil: otherwise we keep discussin gon the abstract qgil: and we need to have some functionality soon qgil: fsmw: we have already 130 people registered to the sitea dwe haven't even started qgil: "make people registered at drupal" is just a way to see it qgil: you request name and email for registering to GUADEC, and this is what drupal needs to have you registered as a website user as well qgil: we have discussed it already fsmw: ok, so we need only a payment form qgil: yes, and drupal has an ecommerce module (already installed) qgil: a paypal framework... qgil: so, please, can you have a deep look at it and come with a specific proposal? tavon: there is a module that works with the paypal framework which automatically give paid users an assigned role automatically fsmw: ok i will, is there a deadline? tavon: I've looked at it but haven't tested it extensively qgil: deadline... we were talking about January when it was december :) Devin DevinNotHere qgil: fsmw, tavon and Devin . the registration seems to be a touhg bone and I think it would be great if you would collaborate aggregating your skills on Drupal & PHP qgil: in fact I think most of the bone is not on programming itself but on making the registration a smooth and simple process qgil: can we discuss it in the mailing list? qgil: until we get a screen by screen process agreed, and then we implement fsmw: qgil, i'll look at drupal modules, the key problem there is how to organize info to send a paypal, i did it last year so i need to know how to gather this from a form in drupal qgil: shouldn't be complex qgil: fsmw: eCommerce module and paypal framework taces care of hat tavon: fsmw: look at the paypal_subscription module fsmw: yes i know qgil: anything else about website? Devin DevinNotHere qgil: oh Devin, yo saw that we are going to leave 4.7 for later qgil: also... is anybody runnign cron.php manually? qgil: also... dod anyone change the default theme to Bluemarine this weekend? I had to change it back to pushbutton... qgil: misteries... :) tavon: :/ sounds weird tavon: is there a problem if somebody runs the cron.php manually? tavon: not that I did it or anything... qgil: no no, just curious tavon: :) qgil: I have sent a request to the sysadmins weeks ago to check the cron entry I have qgil: to see why it was not working automatically qgil: I had no response and in the meantime I'm running the cron manually qgil: but in the past days cron is activated without me doing anything, and I don't know if it's the cron working again or someone just running it manually qgil: about the web theme change... well, there are not many users with permissions to change it but there are some qgil: roles and permissions is something that also need to be polished in the no-more-beta site qgil: ok qgil: Early birds: sponsored participants, discount package, special visa needs... qgil: it's time to start thinking about people that eed sponsorship to come to GUADEC, people with special visa needs and those wanting to book in advance to get pbetter prices fsmw: qgil, do we have access to admin the site? qgil: you have fsmw: humm fsmw: to admin modules for sample? qgil: you have :) fsmw: ok fsmw: sorry for interruption qgil: you got them at the very beginning, to investigate the Drupal insights, remember? qgil: early birds qgil: the thing is that people with special needs will have their problems solved better if we have time to work in advance qgil: I don't now how did things work in prevous GUADECs qgil: but the most sensible to do IMO is to compromise fsmw: qgil, but is very hard to figure out those topics if we don't have a budget qgil: to solve or try to solve anybody's needs through requests done before a kind of deadline qgil: after that deadline... we can't compromise qgil: fsmw: this works the other way round as well, it's difficult to set a budget is we don't know those needs fsmw: chicken&egg qgil: this is why we could make a call for people needing some kind of sponsorship josep ha sortit de la sala (quit: Me'n vaig). qgil: I mean, if you want to come to GUADEC and you have special need you know this already qgil: if you are not following the GUADEC site, gnomedesktop, planet gnome... and you have no friends following these channels qgil: and forwarding you the call for papers qgil: ... qgil: so the proposal is to mae this call for sponsorship right now qgil: this way we can budget it better and we can cover it with cheaper prices for flishts and accomodation qgil: so, with the same money we can cover more people's expenses now than in april-june fsmw: ok i got it qgil: making the call in feb 15th with a frst deadline on March 1st and a extended one on March 15st we can act much better qgil: from that point... it will depend on the resources available qgil: (anyay will depend on the resources available, but this is why I mentioned those 10.000 $/€ we could define as initial / assured budget) fsmw: will be there discounts for people who pay early? qgil: also, doing this in advance will allow us to "negotiate" better this sponsorshio qgil: I mean, if GUADEC is sponsoring someone's travel and accomodation, fully or partially, it makes sense to request some kind of active involvement i.e, in the organisation qgil: discounts to early bords will be done anyway yes qgil: birds :) qgil: those who register earlier get benefited from two things qgil: one is they are helping us planning in advance and they are paying giving to GUADEC's organisation, this is something we appreciate and this is why we make a dscount on registration qgil: another one is that hotels, hostels etc also have generally better prices for thos booking in advance qgil: or those booking as a bog group qgil: this is why we can also offer better accomodation prices to early birds, just for the same beds qgil: about visa special needs it is clear: dealing with the UE if you come from certain countries takes time and bureaucracy fsmw: ok qgil: so, questions/comments about this? qgil: what do you think the criteria to accept sponsorship requests should be? fsmw: btw, there's no paypal_Subscription module installed, instead there's only a paypal module fsmw: qgil, i guess that is important to get a task force, and many people who request sponsorship is happy to help at GUADEC qgil: fsmw: since you mention it, eCommerce was installed to see if it fulfilled the registration process needs - waiting for your fedback on this :) fsmw: ok, let me look at the ecommerce module qgil: "happy to help" should be a primary factor, yes qgil: In addition, Foundation member could also be a +1 qgil: the list can be a good place to get ideas about this qgil: it is important for us to have a list of objective points fsmw: yes, and last year people from sponsors company get a discount too qgil: so we don't need to decide between Mr A and Ms B based on personal factors i.e. she is involved in the same projects as me and she rocks qgil: yes, sponsors is already defined qgil: and discounts are different than sponsored people qgil: but discounts need to be defined as well, yes qgil: so... anything else? fsmw: last year was differente types of registration fees depending on your affiliation fsmw: student, pro, foundation's member fsmw: will be the same for this year? qgil: we should start using the same regstration scheme as in Stuttgart and only discuss if it needs any improvement qgil: no need to reinvent anything here qgil: we need to discuss if the base registration fee is the same qgil: considering that we have 7 days of activities instead of 3 qgil: if there are different fees for people attending the 3 core days only or the whole week... qgil: we haven0t discussed this qgil: 1h28 of meeting qgil: so... anything else? :) fsmw: no, is enough qgil: ok, thanks for your participation :) qgil: 5 qgil: 4 qgil: 3 qgil: 2 qgil: 1 qgil: eof -- Quim Gil - http://desdeamericaconamor.org
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