= Foundation Board Minutes for Tue, June 6th 2017, 17:00 UTC =
Next meeting date Tue, June 13th 2017, 17:00 UTC
== Attending ==
* Alexandre Franke
* Allan Day
* Neil McGovern
* Cosimo Cecchi
* Nuritzi Sanchez
* Rosanna Yuen
== Regrets ==
* Meg Ford
* Jim Hall
* Shaun McCance
== Missing ==
== Agenda for 2017-06-06 ==
* Web page for prior pants winners
* Timeline for new board transition
* GUADEC 2018 bids
* Questions about Hackfest process
* Review ongoing items
== Minutes ==
* Web page for prior pants winners
* Where would the information go to?
* On the website eventually, but in the meantime we'd use the wiki to collect the information that's missing
* We have a page in the FoundationBoard public section with previous directors, could go in a similar location
* What is the purpose?
* To have it as historical records, to whoever presents the pants awards, or e.g. an annual report
* Use it as an option to do some marketing work, have a nice and positive community showcase
* ACTION: Nuritzi to ask Shaun for a download of the information he has already collected
* ACTION: Alexandre to suggest a suitable location to put the information and share it with the board
* Timeline for new board transition
* Results will be announced this coming Monday 12th, then confirmed next Monday 19th
* The new board will be in effect after that, and until the GUADEC meeting both groups of officers can attend meetings and calls
* When do we start inviting incoming board members to the calls?
* Historically we did the handover at GUADEC, but sounds helpful to have a time during which board members overlap
* The new officers do take over at the AGM according to the bylaws, so that sounds like a reasonable time for the handover
* First meeting with new board on call: Tuesday June 20th, but no voting powers until the in-person meeting at GUADEC, where new officers are elected
* The meetings will be recommended to attend for the newly-elected members, but we will still hold meetings according to the schedule of the present board
* GUADEC 2018 bids
* Is there anything that we need to discuss about this before GUADEC?
* In the interest of making sure to be able to announce a decision at GUADEC, we are looking to get bidfing team presentations before hand
* We could invite them to our a meeting the week of the 26th, give a 30 min slot to each team; we'd include the newly elected board members too
* In the meantime board members should review the proposals and prepare a list of questions if required
* ACTION: Allan and Nuritzi to organize this
* Questions about Hackfest process
* Conversation is tabled for now, we will get back to this next week
== _Ongoing_ ==
'''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections'''
* GUADEC 2018 bid presentations
* 2017-06-06
* The Board would now like to move the presentations to a call, to be able to announce a decision during GUADEC
* ACTION: Allan and Nuritzi to organize a call the week of June 26th
* Foundation support for Flathub
* 2017-05-09
* The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree
* ACTION: Neil to connect to Luis
* 2017-05-16 - Exact questions to ask Luis are being worked up
* 2017-06-06 - Questions sent to Luis, being looked at.
* Hackfest process documentation
* 2017-02-14
* ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
* 2017-05-02
* Nuritzi will work on this by end of May, check in then
* Dropping dates in copyright claims on our websites
* 2016-12-06
* ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
* 2016-12-20
* Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
* 2017-01-24
* Alexandre reached out to Creative commons
* 2017-02-28
* Alexandre will try alternative channels
* 2017-05-02
* We got a reply, Alexandre to follow up
* 2017-05-30
* Two options
* Have terms of use on the website that state that linking to a page is sufficient attribution
* Require contributors to assign their attribution to the GNOME Foundation
* Privacy campaign funds
* 2016-09-27
* Draft is out for the Board to review and give feedback
* ACTION: Cosimo to try and form a committee to review internship proposals
* 2016-10-26
* We are aiming for an internship round in spring 2017
=== Ongoing but stalled ===
'''This section includes items which haven't seen an update in the last 30 days.'''
* Owncloud shared calendar for the board
* 2016-08-10
* Cosimo tested creating an event, but with mixed results
* ACTION: Cosimo to take it on from here
* 2017-03-07
* Neil is looking into a similar calendar so will take over
* Paypal Giving Fund
* Alexandre suggested in december 2015 to get us enrolled in the program
* That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
* Zana tried to get us in sometime before may 2016, we never heard back.
* 2016-09-06
* ACTION: Zana to look into it
* Sysadmin fundraising levels and perks
* 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails
* 2017-05-09
* We can talk about this item at GUADEC
* Web page for prior pants winners
* 2016-08-10, ACTION: Shaun and Allan to add the web page
* 2017-03-07
* Only missing the winner for one year, 2005
* We can crowdsource the details and refinement of the bios/photos/etc
* 2017-06-06
* We are trying to expedite this before next GUADEC
* ACTION: Nuritzi to ask Shaun for a download of the information he has already collected
* ACTION: Alexandre to suggest a suitable location to put the information and share it with the board
* Friends of GNOME
* 2016-08-10
* ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
* 2017-03-07
* Allan will pass this on to Neil, and connect him to Tobi
* 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM
=== Ongoing but no director assigned ===
'''This section includes items which haven't seen an update in the last 30 days and have no Director assigned'''
== Nice to have ==
'''This section includes items which we would love to see happen at some point but lack the time to effectively become reality'''
* Contract template for future use organizations for which we handle money
* Kat to draft this
* Alexandre took over
* Privacy policy for GNOME services
* Sysadmin Team's NDA should also be covered when dealing with this item
* Kat or Allan to write up the policy
* Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software
== Discussed on the mailing list ==
== Completed actions ==
* 2017 Elections
* Deadline for announcing a candidacy is June 24th
* 2017-05-16
* ACTION: Nuritzi to send out a reminder to candidates that they should be planning to arrive at GUADEC two days earlier
* 2017-05-23: Nuritzi has sent the mail
* 2017-05-30: What happens if someone doesn’t reach the threshold?
