= Foundation Board Minutes for Tue, November 22th 2016, 18:00 UTC =
Next meeting date November 29th 2016, 18:00 UTC
== Attending ==
* Cosimo Cecchi
* Nuritzi Sanchez
* Allan Day
* Alexandre Franke
* Meg Ford
* Shaun McCance
* Rosanna Yuen
* Jim Hall
== Regrets ==
== Missing ==
== Agenda for 2016-11-22 ==
* GUADEC venue contract
* Liability coverage update?
* GNOME Foundation goals setting and budget overview for 2017
* Email from HELLOTUX, "GNOME hoodie and a new shirt"
* Review ongoing items
== Minutes ==
* GUADEC venue contract
* The deadline for the accommodation booking seems to have moved to the next month, since the University themselves were a bit late on the contracts
* Board members are welcome to give Sam feedback on the mailing list, otherwise the organization will go ahead with the plan of record for bookings
* ACTION: Rosanna will send an update on liability coverage after she's been conversing with the insurance this past week
* Bank account: things are in the hands of the GUADEC organizers, but there's still an open question for Kat about the UK bank account
* GNOME Foundation goals setting and budget overview for 2017
* We have not been planning this for 2017 yet. Do we usually do this?
* Ideally we would have this soon
* ACTION: Nuritzi to set up a separate call about budget and send a framadate, inviting all the Board members, Kat and Rosanna
* Email from HELLOTUX, "GNOME hoodie and a new shirt"
* We have a license agreement with HELLOTUX, they want to expand the range of products and they need our approval to do so
* Seems pretty straightforward
* ACTION: Allan to get back to them with an OK for the new products
* The Ubuntu GNOME question should be addressed separately, since we would need another agreement in place that considers merchandise for them to do so
* This is a bit complicated by the fact that it's a third-party selling Ubuntu GNOME merchandise, not them selling directly
* Also, Canonical would need to be a signatory of an agreement too, since their trademark would be there too
* We can explain to HELLOTUX that while we don't want to reject the idea, there are other parties involved in the negotiation
* It may be tricky to figure out the licensing fee scheme for royalties
* It's not really up to us to formulate a proposal for how this could work; we would be open to reviewing a proposal though
* ACTION: Allan to communicate that we are open to reviewing a plan that takes into account royalties, without committing to this yet though
== _Ongoing_ ==
'''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections'''
* Email from HELLOTUX, "GNOME hoodie and a new shirt"
* We have a license agreement with HELLOTUX, they want to expand the range of products and they need our approval to do so
* There's a question about Ubuntu GNOME merchandise to address separately, since we would need another agreement in place with Ubuntu GNOME that considers merchandise for them to do so
* It's also tricky becaue there are other parties interested to royalties, and the agreement would not only be wih GNOME
* 2016-11-22
* ACTION: Allan to get back to them with an OK for the new products
* ACTION: Allan to communicate that we are open to reviewing a plan for Ubuntu GNOME that takes into account royalties, without committing to this yet though
* GNOME Foundation goals setting and budget overview for 2017
* 2016-11-22
* ACTION: Nuritzi to set up a separate call about budget and send a framadate, inviting all the Board members, Kat and Rosanna
* GUADEC venue and accommodation contract, and bank account
* 2016-11-22
* The deadline for the accommodation booking seems to have moved to the next month, since the University themselves were a bit late on the contracts
* ACTION: Rosanna will send an update on liability coverage after she's been conversing with the insurance this past week
* There's still an open question for Kat about the UK bank account
* Flatpak store
* 2016-08-30
* There's an idea of a central store where people can upload Flatpak apps, and users would get it from the store, rather than getting it from the distribution
* The Board voted to get behind this project officially, and give Allan permission to reach out to other organizations on our behalf
* 2016-09-06 - Allan has had some initial conversations with the Flatpak team. Next step is to check in with the sysadmin team (still not done).
* 2016-09-13 - Allan has checked in with the sysadmins and they think there's capacity to get started. Next step is to reach out to partners.
* 2016-11-16
* Allan sent an email to the AdBoard about the outreach work we're planning to do for Flathub and Flatpak Store and is looking for feedback
* ED search update
* 2016-08-10, The search is still ongoing
* 2016-11-08
* The ED search committee identified qualified candidates and presented them to the Board.
* The Board is in advanced stages of the process.
* Google Play account
* 2016-09-27
* 2016-10-04
* Payment is authorized
* ACTION: Rosanna to make the payment and follow up with Ankit
* 2016-10-18
* Rosanna is waiting for Ankit to reply about the gmail account
* 2016-11-01
* Board is discussing who should have access to the credit card associated to the account
* Privacy campaign funds
* 2016-09-27
* Draft is out for the Board to review and give feedback
* ACTION: Cosimo to try and form a committee to review internship proposals
* 2016-10-26
* We are aiming for an internship round in spring 2017
* Bitcoins donations data
* 2016-08-10
* Board voted to shut down the account, since we can't report those as donations. Bitcoin does not allow to trace the sender, which is required to report the donations to the IRS
* ACTION: Rosanna to shut down the account
* ACTION: Allan to remove the option from our website
=== Ongoing but stalled ===
'''This section includes items which haven't seen an update in the last 30 days.'''
* Owncloud shared calendar for the board
* 2016-08-10
* Cosimo tested creating an event, but with mixed results
* ACTION: Cosimo to take it on from here
* Conference sponsorships
* 2016-08-10
* ACTION: Kat to make sure that a sponsorship brochure with all conference, levels, combinations and perks is available for the Board to review
* 2016-09-06
* ACTION: Nuritzi to get in touch with Kat about this
* Money raised for defense against Groupon
* Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
* 2016-09-06
* We probably don't want to track exactly this money flow, but the initiatives that the Board has been pursuing (Flatpak, LAS GNOME) are good fits for the original intent this money was kept for
* We can consider making a PR or some other form of announcement about how we're currently making use of this money
* Paypal Giving Fund
* Alexandre suggested in december 2015 to get us enrolled in the program
* That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
* Zana tried to get us in sometime before may 2016, we never heard back.
* 2016-09-06
* ACTION: Zana to look into it.
* From the mailing list - "support my volunteer program" (Allan)
* 2016-08-30
* There's very little information in the message, unclear how they're related to GNOME
* ACTION: Shaun to reply asking for more information
* Google ad grant
* 2016-08-10
* ACTION: Shaun will pick this up again and try to register us into the program when he's back in the US
* The actual ad campaigns would probably need to be managed by the Engagement/Marketing team
* ACTION: Nuritzi to discuss with the Engagement Team and let the board know if they want to start using Google ad
* Sysadmin fundraising levels and perks
* 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails
* Web page for prior pants winners
* 2016-08-10, ACTION: Shaun and Allan to add the web page
* Status of logo copyright
* 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
* 2015-12-08 to 2016-01-19, No updates.
* 2016-02-02, Shaun will try to pick it up this week
* 2016-08-10, ACTION: Shaun will send a proposal to licence the asset with dual LGPLv3/CC-BY-SA-4.0 (similar to adwaita-icon-theme)
* Friends of GNOME
* 2016-04-11, ACTION: Alexandre to request more information about the donation data from the European donations system (Wau Holland Stiftung Foundation)
* 2016-08-10
* ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
=== Ongoing but no director assigned ===
'''This section includes items which haven't seen an update in the last 30 days and have no Director assigned'''
== Nice to have ==
'''This section includes items which we would love to see happen at some point but lack the time to effectively become reality'''
* Contract template for future use organizations for which we handle money
* Kat to draft this
* Privacy policy for GNOME services
* Sysadmin Team's NDA should also be covered when dealing with this item
* Kat or Allan to write up the policy
* Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software
* Photography policy for GNOME conferences
* Proposal needs to be drafted and sent to foundation list for discussion
* Should probably be addressed at the same time as a standardised code of conduct
== Discussed on the mailing list ==
== Completed actions ==
* GUADEC venue and accommodation contract, and bank account
* 2016-11-16
* ACTION: Rosanna to find out if our insurance covers any liability for the organizers, find out the limits of our policy and whether it applies for an UK event
* ACTION: Allan to get back to Sam about the GUADEC contract, and to Ekaterina about the UK bank account
