Re: GUADEC 2015 intent to bid for Oxford

On Tue, Jul 23, 2013 at 10:48:32AM -0700, Germán Póo-Caamaño wrote:
On Tue, 2013-07-23 at 12:48 +0100, Ekaterina Gerasimova wrote:
Hi all, I am planning to submit a bid on behalf of a small team of users,
contributors and other FOSS people to host GUADEC in Oxford, UK, in 2015.

I and a few of the other local team members will be available during the
core GUADEC days next week, in case you want to come talk to us about the
bid. If you are not planning to be at GUADEC, please feel free to email me
with any questions.

You can see our draft bid at as we put it
together. Anyone wishing to join the local team is very welcome to add
themselves to the list.

Hi Ekaterina,

First at all, thanks for working on a bid for GUADEC.  I have some
comments and questions.

It might be good to add some reference prices for meals and such in
Oxford.  "reasonable" could have different meanings depending where
people come from.

I have added some costs to the draft bid: it is possible to eat well for £20-30, but it's also possible to spend less or much more than that. If we are able to use the university accommodation, then kitchens may be available for use.

I wonder what are the odds of getting the venue for free.  It seems the
venue could make the difference between having some profit, no profit or
a major loss.

The venues are negotiated with each college or department. Whether we can negotiate for a free venue will very much depend on the attendee numbers and which venue we want. The higher the expected number of attendees, the fewer choices we will have as Oxford is a college university with few students per year, so there are few large lecture halls. On the plus side, with GUADEC attendance falling in recent years[1], we are likely to have more options.

Even if we have to pay the maximum for the venue, the spending is on a par with recent years. The bigger question is whether we will be able to get the same amount of sponsorship as we normally do[2], which still remains to be seen. (I am assuming that it will be similar to this year for the budget.) I think that we will be better placed to assess whether paying for the venue is a viable option after GUADEC this year and if it is not, then I expect the bid to be rejected. We will try our best to acquire a venue for free or to negotiate a discount.



[Date Prev][Date Next]   [Thread Prev][Thread Next]   [Thread Index] [Date Index] [Author Index]