Minutes of the Board meeting for April 30th, 2013

[Emmanuele Bassi <ebassi gmail com>]

wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20130430

= Minutes for Meeting of  April 30th, 2013 =

== Next Meeting ==

 * Tuesday, May 14th, 2013, 15:00 UTC

== Attending ==

 * Rosanna Yuen
 * Bastien Nocera
 * Shaun !McCance
 * Andreas Nilsson
 * Tobias Mueller
 * Karen Sandler
 * Seif Lotfy
 * Joanmarie Diggs joining late to recuse herself from the discussions
about the a11y bid

=== Regrets ===

=== Missing ===

 * Emmanuele Bassi

== Board Meeting Agenda ==

 * A11y bid - VOTE
  * The committee of volunteers (John Walicki,  Mike Gorse, Juanjo
Marin, David Bolter and Joseph Scheuhammer) has recommended approving
the single bid received from Igalia, without renewing the call for
bids. Igalia has been responsive about providing answers to follow up
questions.
  * '''VOTE''': approve the a11y bid: +1 Bastien, Andreas, Seif, Shaun, Tobias
  * Joanie not participating in this portion of meeting
  * Thanks to all who participated in the evaluation of bids
  * '''ACTION''':  Karen to notify Igalia of the approval of their
a11y bid and discuss steps to get work under way
  * Joanie joined the meeting

 * Events
 * GUADEC 2013
   * Update on GUADEC 2013
     * The sponsorship requests are ongoing. Karen is starting to ping
people more more aggressivley.
     * Contract for video services in the works.
   * GUADEC agreement (draft) between Liberix and GNOME Foundation.
   * Letters of invitation for people needing Visa's.
   * '''ACTION''': Karen will coordinate with Robert and Florian to
make sure that the right person send the letter of invitation to those
who need it.
 * GNOME.Asia Summit
   * Update on GNOME Asia Summit
   * Waiting for confirmation on specific sponsors.
   * In general things are moving along well.
 * Upcoming "Boston Summit"
   * Portland is one suggested location. That location might increase
travel costs, but nobody else from the other location have stepped up
yet.
   * '''ACTION''': Karen will reach out to people from Boston and
Montreal to see if they are interested in organizing the summit
 * NET + GNOME Hackfest 2013:
   * David Nielsen sent an e-mail to the board asking for help with a
.NET GNOME 3 Hackfest in October.
   * They are talking with sponsors, but would appreciate help with
that from the board too.
   * '''ACTION''': Karen can talk to potential sponsors for the dotNet
+ GNOME Hackfest.
  * Other upcoming events
   * Marketing hackfest
   * Maps hackfest

 * Evaluation of GNOME instance of Etherpad.
  * This is the third meeting using Etherpad. Any feedback? Should we
continue using it?
   * slow but better than Gobby which crashes
   * Thanks to Andrea for setting it up!
   * '''ACTION''': Andreas to add the Etherpad link to the
FoundationBoardPrivate wiki page

 * Annual Report

 * Adboard meeting
  * Our last adboard meeting was in early February, it's time to start
schedule the next one.
   * Suggested date is May 17th
  * Ideas for topics.
   * Testing/OSTree
   * User testing
  * Possibly Extensions?
  * '''ACTION''': Karen will reach out to Colin and ask if he wants to
present code testing in GNOME using OSTree during the adboard meeting.

 * Accounting Software fundraiser for Free Software organizations.
  * Free  Software Conservancy are raising money to create a
accounting software  for free software organizations and wants a
endorsement from the GNOME  Foundation.
   * Will be specifically aimed towards organizations
   * Feedback from Rosanna regarding GNUCash.
    * Import from paypal is currenty a issue.
    * Impossible to create a invoice in a foreign currency.
    * In general GNUCash works fairly all right for our purposes today.
    * '''ACTION''': Rosanna, Shaun and Karen to write up a report of
the current pros and cons of GNUCash.
    * '''ACTION''': Karen to make sure Bradley from Concervacy is in
contact wiht the GNUCash developers
    * '''VOTE''': +1 Joanie, Shaun, Andreas, Bastien, Tobi on the
condition that the GNUCash developers are consulted

 * Code of conduct

 * Travel Committee, Delegation, Budgets, etc.
  * Joanie put together her thoughts on the issue in a lenghty e-mail.
  * We need a secure way to handle bank account information.
  * '''ACTION''': Joanie to send a shorter version of her proposal to
the travel committee to board-list.

 * Collecting funds in Europe
  * No updates right now

 * Womens outreach update
  * Karen put together some ground rules for the programs.
  * GNOME currently have funds for two interns.

 * Sysadmin and CiviCRM update

== Discussed on the mailing list ==

 * RMS e-mailed the board about possible missing license notice in
gnome-shell, Andreas pointed him to the git tree where the license
file is.
 * Andrea Veri gave an update on his weekly items as a sysadmin.
 * Vincent Untz e-mailed and asked for meeting minutes from the last
couple of meeting. Emmanuele promised to send them to the foundation
list as soon as possible.
 * Tobias Mueller e-mailed the board and proposed a schedule for the
upcoming board elections.

=== New Action Items ===

 * Karen to notify Igalia of the approval of their a11y bid and
discuss steps to get work under way
 * Karen will coordinate with Robert and Florian to make sure that the
right person send the letter of invitation to those who need it.
 * Karen will reach out to people from Boston and Montreal to see if
they are interested in organizing the summit
 * Karen can talk to potential sponsors for the dotNet + GNOME Hackfest.
 * Andreas to add the Etherpad link to the FoundationBoardPrivate wiki page
 * Karen will reach out to Colin and ask if he wants to present code
testing in GNOME using OSTree during the adboard meeting.
 * Rosanna, Shaun and Karen to write up a report of the current pros
and cons of GNUCash.
 * Karen to make sure Bradley from Concervacy is in contact with the
GNUCash developers
 * Joanie to send a shorter version of her proposal to the travel
committee to board-list.

--
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi/