Meeting Minutes Published - February 15th, 2011

[Brian Cameron <brian cameron oracle com>]

The meeting minutes for the March 1st GNOME Foundation board meeting is
now published.  Refer here:

             http://live.gnome.org/FoundationBoard/Minutes/20110301

Other past board meetings are archived here:

             http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of March 1st, 2011

Next Meeting

    * March 8th, 2011

Attending

    * Bastien Nocera
    * Brian Cameron
    * Emily Chen
    * Germán Póo-Caamaño
    * Og Maciel
    * Paul Cutler
    * Andreas Nilsson

Regrets

    * Rosanna Yuen

Missing

Recurring Items

    * Review past action items.
    * Did each person with action items send their status reports to
      the board list before the meeting?
    * Approve and make sure that minutes of last meeting were published
      to foundation-announce and foundation-list.
    * Make sure to start up the gobby server for better note taking.
    * Update foundation.gnome.org website.

New Items

    * Marketing Contract
          o Allan Day and Sumana Harihareswara both accepted the
            Marketing contract position.
          o Plan is to provide guidance via the gnome-marketing mailing
            list. Several board members are subscribed to this list.
          o Need to finalize the contract.
          o ACTION - Brian will finalize contract with Allan Day and
            Sumana Harihareswara

    * ED Hiring
          o The ED Hiring Committee provided the board with
            recommendations. The board is currently planning interviews.
          o ACTION: Brian to provide the questions the ED Hiring
            Committee used when doing interviews to the board via
            email.

    * Improving communication with Canonical
          o ACTION: Paul will discuss with Canonical what we can do to
            improve communication.

    * Event Box
          o ACTION: Bastien will help find a home for the European
            Event Box.

    * Hardware
          o The System76 laptop will be made available to the new ED
            when hired.
          o A new laptop will be purchased to replace Rosanna's aging
            one.
          o ACTION: Paul will follow-up to acquire a laptop for
            Rosanna.

Completed Actions

    * Brian - To provide the questions the ED Hiring Committee used
      when doing interviews to the board via email. This new action
      item was completed shortly after the meeting.
    * Paul - Updated foundation.gnome.org to remove Stormy's bio
    * Paul - Extended job offers to two marketing contractors and let
      the others know they didn't get the position
    * Paul - Will update the GNOME Mobile website with the link and
      logo improvements.
    * Rosanna - Will take care of providing funds needed for production
      of goodies to be sent to registered parties.
    * Rosanna - Will handle the purchase orders with Google for
      GIMP/GStreamer GSoC mentor payments as she has been doing it
      already for GNOME.

Status of action items

    * Andreas - Will follow up with Andrew Savory from LiMo to see if
      relevant information from their GTK+ study can be made more
      public. (will ping again).
    * Andreas - To ask Kat if she can reach out to the
      gnome-de gnome org mailing list about finding local German
      volunteers to help with the Desktop Summit 2011. (will ping again)
    * Andreas - Will send out emails to get more contacts or
      suggestions for someone who may be interested in applying.
    * Bastien - Will try to find people who can consolidate the
      feedback about the Texas Instruments Zoom2 device to provide back
      to Texas Instruments.
    * Bastien - Will take over the internal review process task from
      Diego Urrelo (hopefully he can automate it).
    * Bastien - To find a way to automate the process of exporting
      results from internal review process and email it to the board.
    * Bastien - To discuss the use of badges (a-la Creative Commons,
      last.fm page colors, or PSN badges).
    * Bastien - To talk to Olav Vitters about using bugzilla to track
      Friends of GNOME post card sending.
    * Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
    * Bastien - To contact the BBC to discuss about possible
      collaboration in working directly with GNOME.
    * Bastien - Will reach out to Dave Richards from the City of Largo
      to plan for a hackfest there.
    * Bastien - To e-mail Murray about contacting UPS one more time
      regarding the lost Event Box.
    * Bastien - To e-mail GIMP about changing their website, and
      procedure for donating.
    * Bastien - Will email Joanie about options about whether it makes
      sense for orca to consider being a FreeDesktop project.
    * Brian - Develop trademark usage forms for common use cases. James
      Vasile from legal is working with Brian on this.
    * Brian - Check records of organizations with existing contracts to
      use the GNOME trademark. Taken over from Vincent Untz. Look at
      the archives in 2005 and try to determine which companies can use
      the GNOME trademark. Know what kind of contracts we had with
      them. Taken over from Jorge.
    * Germán - To discuss with GNOME Hispano about them handling GNOME
      Foundation money in Euros (€).
    * Germán - To track if the new method of boletos generates more or
      less money from Brazil.
    * Germán - To have a draft Fiscal Year Budget in October for the
      board to review.
    * Germán - Will provide an updated budget for review that we'll
      plan to send to foundation-list for community review.
    * Germán - Will assist with the GNOME 3 as a Foundation goal task
      and to help in getting the GNOME 3 as a Foundation Goal survey
      topics together. (Handing over to someone else.)
    * Og - Update the blog and planet to highlight that people are
      expected to sign and follow the GNOME Code of Conduct.
          o As per Paul's recommendation, I have emailed Vincent to ask
            him what his idea is for doing this.
          o Still have not heard back from Vincent Untz.
          o Still on ToDo.
    * Og - Will work to update the GNOME websites to update pages that
      refer to Stormy as the Executive Director.
          o Still on ToDo.
    * Og - To look into Google Checkout as an annual payment option for
      FoG.
          o Still on ToDo.
    * Og - Will email the ED mailing list and ask for an update on how
      the hiring process is going, how many applications, etc.
    * Og - Will email the foundation-list mailing list with a reminder
      of January 12th IRC meeting time details.
    * Paul - Will send an email to the foundation-list and the gnucash
      list seeking someone to take over the GnuCash automation. Taken
      over from Behdad Esfahbod.
    * Paul - To start work on next 2011 Annual Report ASAP (due start
      FY2012).
    * Paul - Will work with Gil Forcada from guifi.net and gnome-
      marketing to define the best way for organizations like guifi.net
      to participate in the GNOME community. Not many replies from the
      community. Diego Urrelo will draft something more concrete for
      gnome-marketing to determine the best name and process for
      managing this. There was a discussion on the mailing list and a
      few good ideas, Diego will wrap them up and send them again for
      further comments.
    * Paul - Will follow-up with Board to read the Advisory Board fees
      for small businesses proposal, ask for feedback and set a date to
      vote by.
    * Paul - To finish the Privacy Policy, get review from James
      Vasile, etc.
    * Paul - To review Justin's email about updating trademark
      agreements and email the marketing team for feedback.
    * Paul - To send email to the Advisory Board to request for help
      regarding Dave Neary's request.
    * Rosanna - Will apply for the GNOME credit card. Status: Filled
      out initial application, have appointment next Wednesday with the
      bank to continue process.
    * Rosanna - Automate the process of entering PayPal information
      into GnuCash.

New Action Items

    * Bastien - Will help find a home for the European Event Box.
    * Brian - Will finalize marketing contract with Allan Day and
      Sumana Harihareswara.
    * Paul - Will discuss with Canonical what we can do to improve
      communication.
    * Paul - Will follow-up to acquire a laptop for Rosanna.

Discussed on the mailing list

    * Hiring
          o On February 22nd, the ED Hiring Committee notified the
            board that all interviews for the ED position have
            completed and provided recommendations to the board. The
            board is now planning interviews.
          o Reviewing marketing applicants, conducting interviews, and
            making the announcement that The GNOME Foundation is hiring
            two people to work on GNOME 3.0 Marketing efforts.

    * Accessibility
          o Announcing ATK/AT-SPI hackfest at Igalia (A Coruña,
            Galicia, Spain) 9-15 May
                + 
http://mail.gnome.org/archives/foundation-list/2011-March/msg00000.html
          o Working on the contract for GNOME a11y contract work.
          o Joanmarie Diggs asked the board if it would be possible to
            make use of the GNOME a11y paypal account, and how to go
            about doing so.

    * Rescheduling the next #foundation IRC meeting to Wednesday, March
      9th, 14:00 UTC
    * Planning involvement in the Google Summer of Code (GSoC).
    * Discussions about how to improve the GNOME Licensing FAQ.
    * Finding a home for the new European GNOME Event Box.
          o 
http://blogs.gnome.org/foundation/2011/02/18/new-eu-events-box-part-1-thanks-canonical/