GNOME Foundation Board Meeting minutes :: 15/07/2007
- From: Glynn Foster <Glynn Foster Sun COM>
- To: foundation-announce gnome org, GNOME Foundation <foundation-list gnome org>
- Subject: GNOME Foundation Board Meeting minutes :: 15/07/2007
- Date: Mon, 13 Aug 2007 12:13:40 +1200
Here are the minutes from the Board meeting at GUADEC.
GNOME Foundation Board Meeting (GUADEC), 15th July 2007
Present: Anne, Behdad, Glynn, Jeff, Quim, Vincent
Regrets: Dave, Rosanna
There was only one proposal to host next year's GUADEC, Istanbul. Everyone
agreed that it was a good solid proposal, and it would be good to get Baris
sitting down during this GUADEC with Anne, Behdad, Quim and the guys
from this year, Thomas and Paul. We will announce the new location at
the GNOME Foundation AGM, and try and get Baris to do a little presentation
for the closing.
ACTION: Anne, Behdad, Quim to meet up with Baris and start talking about
some of the details of GUADEC next year.
ACTION: Behdad to talk to Baris about doing a presentation during the closing
o Board Candidate
Dave announced his resignation from the board the previous week. The board
would like to thank Dave for his hard work on the board over the past couple
Glynn suggested that Lucas Rocha would be a good replacement if he had
time to do it. Jeff commented that it would be good to have a
youthful, exhuberant and rocking replacement. Anne commented that we
should use the next person in the election results. Jeff commented that
we are an elected board and elected to run the organization, and that
the state we're currently in is now different to the one during the
election, and it should be a board perogative to appoint someont
appropriate to that group. Jeff asked the question 'who do we want?'
The board voted on 5 candidates, and Lucas was chosen as taking Dave's
place. Quim commented that we should work with Dave to make sure his
public announcement was timed with the announcement of Lucas as
ACTION: Glynn to talk to Dave about making sure he announces his
resignation on foundation-list.
ACTION: Quim to talk to John who was next in line during the election
results about the situation, and decision.
The board still needs to elect a treasurer. Jeff commented that he didn't
feel comfortable doing that, but could possibly work with Rosanna and share
responsibilities. Quim will take over responsibility of being a contact
point for Rosanna.
o Boston GNOME Summit
Jeff has talked to Chris Blizzard and Max who had organized FUDCON in
Boston University, and that it might be an ideal place. We're still
hoping to organize the event for Columbus weekend.
ACTION: Quim/Jeff to chat with Rosanna post GUADEC about taking on the
Jeff commented that an embedded developer summit could be tagged on
to a conference in Madrid, rather than the Boston GNOME summit, and it
would be good to pursue this.
We currently have a number of board endorsed working committees - legal,
marketing, release, membership and infrastructure. Anne asked if we
had a clear mandate for these groups. Glynn commented that it would be
good to write up what we currently have, along with writing up some
guidelines for how people might go about getting a committee formally
endorsed by the board and get this down on foundation.gnome.org. Jeff is
keen to see that website moving over to a wiki. Quim is hoping that himself
and Murray have time to sit down and discuss the progress of www.gnome.org
ACTION: Various members of the board will write up the status of our
existing committees -
Legal - Anne
Marketing - Quim
Release - Vincent
Membership - Vincent
Infrastructure - Jeff
ACTION: Jeff/Vincent to upload to foundation.gnome.org
o Foundation AGM
Glynn has written some slides for the AGM, and the board collaborated on
filling in the gaps.
ACTION: Glynn to request financial details from Dave and Zana
ACTION: Glynn to send details to foundation-list about the AGM meeting.
ACTION: Glynn to forward slides to foundation-list.
The rough agenda should be -
Brief introduction of the board
Dave's resignation and Lucas as successor
Glynn: GNOME Foundation Report
Quim: Announcement of GUADEC
Discussion of priorities of the board for the rest of the year
Anne commented that they were unnecessarily long and complicated, and that
they were starting to show their age. Anne mentioned that it would be good
to take a more international stance. Anne suggested it would be good to
get a sub-committee formed to work on a new draft for the membership, and
that James Vasile (SFLC) would be a good person to help with this.
Jeff commented that he doesn't think they've posed a problem thus far, and
suggested that if we do think about doing this, we should talk to the SFLC
and see what the current template or best practices might be for new
Glynn commented that by doing this, we potentially open ourselves up for
people to focus more on the by-laws than the community.
Quim didn't think it was a big priority for the board, and worried about
spending a lot of time. He suggested to have a legal review of the current
document, and find out what the issues might be.
ACTION: Anne to talk to SFLC and get best practices document/suggestions.
Jeff commented that the by-laws were the least interesting document right
now, and that the charter was a lot more important in terms of direction.
The GNOME Foundation would either strive to be a small organization to
support large projects, or a large organization that strives for something
Quim commented that it might be good to copy and paste the charter in
live.gnome.org and let people edit it, and see where it gets us.
o Board Plans for 6 months
Numerous board members have had a busy 6 months, and haven't had the time
to dedicate to board tasks. Jeff commented that we should try and recreate
the energy and passion, rather than try and post-mortem why we haven't
put in the time as a board. Glynn commented that the GNOME Foundation is
in a much better position compared to several years ago, and that our
expectations that we set are far more reaching than ever before, and
consequently, we should try and focus on a few well defined goals, tackle
these along with the day-to-day reactionary items that come up on board-list.
Glynn commented that it might be interesting to produce a play-book for the
year, detailing the goals for the GNOME Foundation for a year, and the
board could focus on a few things that meet some of those goals. It would
also give the opportunity of providing direction to the project for anyone
else wanting to help out.
The board decided to focus on 3 things -
1) Interaction between Communities and Advisory Board members
We need to understand what the community is about, what the
Advisory Board is about and what the perceptions are on both
sides along with the role of the board. Jeff hoped that we
could publish the position statements of the AB members this
2) Foundation Membership
What is the value of the membership. We don't have enough
resources for providing swag, so it needs to be about the
people. How do we want to grow the membership, and provide
a reason for people wanting to join.
3) Operational Reporting
Many people were disgruntled by the publishing of this year's
annual report. Next time around we want it to be a community
initiative, and increase the transparency of operational
reporting in the board.
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