Minutes of the Board meeting, 2006/Jun/07

[Federico Mena Quintero <federico ximian com>]

GNOME Foundation Board Meeting, 2006/06/07
==========================================

Attendance:

Anne
Dave
Federico
Jeff
Jonathan
Quim (welcome, Quim!)

No attendance:

Vincent (regrets)


PREVIOUS ACTIONS
================

PUBLIC:

* Dave to request a contract from Quim for GUADEC:  IN PROGRESS.  Quim
  is taking care of this.

* Dave to resurrect German contract from last year so that we can use
  it for Axis Inform�ca. IN PROGRESS.  Needs to go to the lawyer.

* Jeff to write a proposal for the technical project meeting: IN PROGRESS

* Federico to send a draft job announcement to board-list for the
  executive director and the administrator: NOT DONE

* Federico to write an agenda for the next Advisory Board meeting, to
  take place on May 31st.  DONE, the meeting happened.

* JRB to send an update on what hardware has been bought for the event
  box: IN PROGRESS.

* JRB to mail board-list about invoicing Intel (hard disk crash):
  Quim to take this action.

* Quim to contact HP and Novell about sponsorship for GUADEC. DONE -
  both sponsoring

* Federico to mail Quim/Behdad/Germ�about replacing Luis. DONE


NEW ACTIONS
===========

* Federico to send minutes from the Advisory Board meeting to
  advisory-board-list.

* JRB to post the contact info for the lawyer / accountant to
  board-list and the wiki.

* Federico to make the announcement for the part-time administrator.

* Jeff to write a proposal for the subcommittees.

* Jeff to ensure that all the board members are in the marketing-private
  and board-only lists.

* Dave to send draft agenda for the Advisory Board meeting, based on
  Federico's paper.

* Anne to to take over contacts with GNOME's legal partners.



AGENDA
======

* Welcome Quim to the Board:

	- Gave Quim a brief update on what the Board has been doing.

	- Quim told us that he has been reading the board-list minutes
          but not the archives.

* Figuring out how to execute all the pending actions, and not be
  swamped in pending stuff all the time:

	- NEW ACTION: JRB to post the contact info for the lawyer /
	  accountant to board-list and the wiki.

	- We are going to need a presence in the USA no matter what,
          for legal matters in the Foundation.

* Administrator hire / outsourcing:

	- NEW ACTION: Federico to make the announcement for the
          part-time administrator.

	- We want to hire someone part-time immediately and will announce the
	  vacancy and ask Zana to submit a candidature.

* Increasing the board size:

	- Idea about letting people into board-list and into the phone
          calls, without them being board members.  Then they can
          volunteer to do some of the tasks that the board can't do
          effectively (like someone in the USA to look for an
          administrator).

	- NEW ACTION: Jeff to write a proposal for the subcommittees.

* Agendas for GUADEC:

	- Let's send provisional agendas in advance.

	- NEW ACTION: Dave to send draft agenda for the Advisory
          Board meeting, based on Federico's paper.