= Minutes for Tuesday, September 22th, 2015, 19:00 UTC =
Next meeting date Tuesday, September 29th, 2015, 19:00UTC
== Attending ==
* Shaun McCance
* Rosanna Yuen
* Cosimo Cecchi
* Christian Hergert
* Allan Day
* Jeff F. T.
* Ekaterina Gerasimova
== Regrets ==
== Missing ==
* Andrea Veri
== Board meeting ==
* Trademark maintenance
* Expiring next year
* Official USPTO Courtesy Reminder of Required Trademark Registration Maintenance Filings Under Sections 8
and 9:
U.S. Trademark RN 3142484: G (Stylized/Design)
* This is the GNOME foot logo
* Renewal cost $400
* Official USPTO Courtesy Reminder of Required Trademark Registration Maintenance Filings Under Sections 8
and 9:
U.S. Trademark RN 3142483: GNOME
* This is the GNOME word mark
* Renewal cost $800
* Pam has offered to prepare the paperwork (and file it, if the Foundation would like her to)
* No objections to renew
* ACTION: Kat to write to Pam and ask to proceed with renewal
* Travel budget for Oct 2015-March 2016 (I would like to propose that we assign $20000)
* We spent less money this year, so we can assign a bit more money this time around
* People already started filing requests for Boston Summit, so we should do this soon
* Got the sense that Boston Summit will probably only absorb $1k/$2k
* In next six months there will be quite a bit of hackfests guessing on previous years
* If the budget isn't used it will go back to the Foundation
* $20k is pretty standard according to previous years, before we had the spending freeze
* VOTE: allocate $20k budget to Travel committee: +1 Shaun, Kat, Christian, Cosimo, Allan. Jeff abstained
because would like to see budget first.
* VOTE passed
* ACTION: Kat to communicate budget allocation to Travel committee
* Ongoing COLA increase paperwork for Rosanna
* Need paperwork approved by Shaun
* Rosanna will write a summary to Shaun of what needs to be done
* Discussion of Pam's email regarding Ubuntu GNOME.
* Logo sufficiently different from ours that it wouldn't be a concern
* However there is a concern about using the GNOME name, in case one day they stop to use GNOME
* Quite strong recommendation is to have a trademark agreement, but we need to define what makes GNOME such
in order for that to be possible
* Tricky to define technically
* Should at least use GNOME Shell, but it's a slippery slope to which extent we can define this
* GTK should also be there, but GNOME Shell already pulls that in too
* Goal is to protect ourselves from entities using the GNOME trademark in ways we don't like
* Perhaps we can suggest GNOME Shell with the right to review how it's being used
* We can also add another core item to cover more ground, such as Control Center
* But we should not mandate more apps since distributions should be free to provide their applications user
experience
* ACTION: Allan will follow up with Pam with the result of further discussion about the Ubuntu GNOME logo
(include GNOME Shell + Control Center in the agreement with an option for the Board to review)
* Discussion of regional domain names.
* We should be open to people doing this
* Ahmed should be free to either give the domain to the Foundation and administer it, or keep using it
himself
* Worry: owning a lot of domains that we don't use
* Worry: hard for us to intervene when the quality is not up to par
* Looks like we could NOT technically hold the registration for an .id domain as an US corporation
* Proposal: let them run gnome.id as an user group and not get involved
* Should we change the policy then?
* Policy only seems to apply to unknown third parties.
* Proposal: we should add a note that we are open to user groups and local communities contacting us to
obtain permission.
* User group agreement already has this language. We should add it to the wiki page as well.
* VOTE: let the group own gnome.id. +1 Shaun, Jeff, Cosimo, Kat. Christian, Allan abstained.
* VOTE passed.
* ACTION: Kat to communicate the decision
* Let's add the note to https://wiki.gnome.org/FoundationBoard/Resources/LicensingGuidelines
* ACTION: Cosimo to update the page
* Trademark-infringing swag
* Karen advised for a board member to contact them explaining the wrong use of the logo in both trademark
and copyright
* Still ongoing action item for Cosimo to write this and have Karen proofread it before sending.
* Logo usage for tshirts
* Would be great to have a standard agreement or process, but it's difficult because sometimes needs are
different for each case
* If we had a "default" agreement we could branch it out to accommodate specific needs, even though that
needs the help of a lawyer
* What kind of variations?
* Sometimes there could be nothing to sell, or there is no royalty agreement
* But more in general we could have a "default swag" agreement
* Hope that when HELLOTUX agreement is done that can become our reference point
* We will move this conversation forward when the HELLOTUX agreement is complete
* Adboard memberships
* Deferred
* Action items:
* GNOME logo use by podiatrist (Shaun)
* Logo usage for tshirts (Jeff)
* Trademark-infringing swag (Cosimo)
* Freedesktop hackfests with Groupon money (Kat)
* Privacy funds hackfest (Sri, Christian)
* Open items:
* GUADEC 2016
* Annual report
* ED search
* Google Play account
* HELLOTUX
== Pending action items ==
* Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for
defence against Groupon
* Christian to reach out to the ED Search committee and get some updates
* Cosimo to ask Karen about the trademark-infringing mousepads and report his findings to the mailing list
* Logo usage for t-shirts: Jeff to carry on with the process and follow up and have some general guidelines
written down for future cases
* Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and
update the licensing page on the website
* Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using
kanboard
* Jeff to get advisory board contact details from Karen. If this fails, we need to start developing our own
contacts and record them on the wiki.
* Create a webpage for prior pants winners (Shaun and Allan)
* Advisory Board meeting at GUADEC: Jeff to contact advisory board members by phone about joining the call
on the 4th
* Allan to follow up with Oliver Propst on Anual Report
* Trademark-infringing swag (mousepads): Cosimo to follow up about possible future actions and send a
proposal to the board
* Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered
final over all the GNOME yearly events
* Kat to draft a proposal for a privacy policy for review
* Kat to draft a contract template for future use organizations for which we handle money
* Kat to propose privacy bounty T&C/rules for review
* Andrea to write the Privacy policy for GNOME services
* Allan will look at gnome-software privacy issues from a legal standpoint
* Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
* Christian to investigate the GNOME gifts situation
* Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
* Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a
sysadmin
--
Cheers,
Andrea
Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman
Homepage: http://www.gnome.org/~av
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