= Minutes for Friday, March 13th, 2015, 17:00 UTC = Next meeting due on March 27th, 2015 at 17:00 UTC == Attending == * Ekaterina Gerasimova * Rosanna Yuen * Marina Zhurakhinskaya * Jeff Fortin * Sriram Ramkrishna * Karen Sandler * Andrea Veri * Tobias Mueller == Board meeting == * GIMP funds release request for advance travel reimbursement for LGM * Alexandre Prokoudine suggested a possible format for the document he should provide the GNOME Foundation with in order to properly receive the funds in advance * Referenced e-mail is https://mail.gnome.org/mailman/private/board-list/2015-March/msg00097.html * ACTION: Kat to reply Alexandre confirming the proposed format is fine * Sponsorship for GNOME Asia & GUADEC * Simply need folks volunteering here to take the action of reaching out to adboard members that were not contacted by Andreas, or do we need something more substantial? * has "potential" and "contacted" sections https://wiki.gnome.org/GUADEC/2015/Sponsors * https://wiki.gnome.org/FoundationBoardPrivate/Fundraising and https://wiki.gnome.org/FoundationBoardPrivate/Fundraising/2014/Conferences - information from last year; could be privately shared as a new page with Andreas and Fabiana and anyone else who can help (the Wiki allows fine-grained acls on each of the hosted pages) so that we can coordinate reaching out and results with them * The board reaches out to the companies that are adboard members, and local organizers reach out to the others; but we shouldn't be a bottleneck, so we should ask Andreas & Fabiana for recommendations of people that might be interested in helping out/spearheading the fundraising for GUADEC * Ties into the work that Sri & Jeff wanted to accomplish "ASAP" for reaching out to adboard members; need to decide who phones who * We should tap into Asia, a market with lots of demand for a Linux desktop, and find general sponsors as part of FOSS.Asia * ACTION: Jeff to get back to Fabiana & Andreas about what has been discussed here today * ACTION: Andrea to set up the permissions for the copied wiki pages under https://wiki.gnome.org/FoundationBoard/Resources/Private/Fundraising and https://wiki.gnome.org/FoundationBoard/Resources/Private/Fundraising/2014/Conferences * Discussion of answers to follow-up questions from Allan * The Foundation can't commit any funds for the font at the moment * We are already asking our advisory board for a lot, such as GUADEC sponsorship and system administration support * Special meetings to go through the ACTIONS items list * Having them through IRC like the past years should work * ACTION: Jeff to find a suitable for everyone date and time and propose that on board-list DEFERRED: * Review action items in kanban board, for completeness and status * Anyone interested in special "drain the swamp" task-review meetings for this? * Deferred until further mailing list discussion occurs from other board members (or missing info): * ED search * Discuss plans for reviewing salaries/hourly rates of employees/contractors * NDA for sysadmins (for the privacy policy) * "Brochure for prospective sysadmin sponsors" == Discussed on the mailing list == * GIMP Libre Graphics Meeting 2015 * Michael Schumacher requested if it's actually possible to receive travel reimbursements in advance for one participant * The Board agreed that is possible at certain conditions * Statement that the money will only be used for this purpose * Ticket receipts will be provided to the Board * No VISA or reimbursed amount not completely used will be returned * Status of GNOME Foundation's Level 2 verification at StartCom * Level 2 verifications for both Andrea and Organization's accounts at StartSSL were renewed * Foundation's address has been updated on the SSL certificates to reflect the new location * SHA2 certificates have been issued * Gobby instance * With the move to the Etherpad, the Board has agreed the Gobby instance is ready to be decommissioned * Brochure for prospective sysadmin sponsors * Jeff is putting together a brochure to be sent out to possible sponsors for the sysadmin funds * The brochure will include a list of goals / improvements that have been achieved during the past two years * The brochure will also provide information and details about why having a paid System Administrator provides an overall improvement to the whole GNOME Project and community == Pending action items == * Kat to reply back to Alexandre Prokoudine confirming the proposed format for requesting travel reimbursements for LGM in advance is fine * Jeff to get back to Fabiana & Andreas about what has been discussed today about GUADEC sponsorships * Andrea to set up the permissions for the copied Fundraising-related wiki pages * Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events * Jeff to call back and find out what the phone inquiry which asked for Stormy is about * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Kat to draft a proposal for a privacy policy for review * Kat to draft a contract template for future use organizations for which we handle money * Kat to propose privacy bounty T&C/rules for review * Karen to write the Privacy policy for GNOME services * Karen will look at gnome-software privacy issues from a legal standpoint * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Tobi to continue pursuing the fund collection in Europe * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure * Sri to investigate better uses of adsense/adwords on the GNOME websites * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role * Sri to investigate the GNOME gifts situation * Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork -- Cheers, Andrea Debian Developer, Fedora / EPEL packager, GNOME Sysadmin Team Coordinator, GNOME Foundation Membership & Elections Committee Chairman Homepage: http://www.gnome.org/~av
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