= Minutes for Friday, February 27th, 2015, 17:00 UTC = Next meeting due on March 13th, 2015 at 17:00 UTC == Attending == * Ekaterina Gerasimova * Rosanna Yuen * Marina Zhurakhinskaya * Jeff Fortin * Sriram Ramkrishna * Karen Sandler * Andrea Veri * Tobias Mueller == Board meeting == * Augmented mission statement document for McGraw Hill Financial donation requirement * Existing paragraph is too short: https://wiki.gnome.org/FoundationBoard/Resources/Charter * See what we have on the 1024 form * See what sort of text we have on http://www.gnome.org/ and put the mission statement there when we have a new version * See what we had for visa invitation letters https://wiki.gnome.org/Travel/Invitations#Sample_Invitation_Letters * ACTION: Jeff to start patchworking this together this afternoon * ED search - status of adboard outreach, and next steps * Sri sent a few e-mails to adboard representatives but no reply was received yet; some initial replies through phone calls * ACTION: Sri to coordinate with Karen and to send out invitations to people we identified as possible candidates for the ED Search committee * Marina suggests that someone from the RH Desktop Team is most relevant for the position. We should contact the RH Desktop Team first (ideally Christian Schaller) and ask for an advice about who should cover the RH representative position on the committee. * Fundraising assistance for a new font for GNOME? * Allan wants a unified answer on whether the board is willing/able to assist in raising funding for Telder, by: * Asking our advisory board members for funds. * Committing a certain amount from existing resources. * Approaching other bodies to provide funding (if any). * Endorsing/supporting a public fund raiser, or crowd funding campaign. * The required amount in terms of funds to be gathered for the liberation of the typeface is 30k total, or 60k total? Which part is the one to be paid by GNOME? * There are concerns on whether we should invest on the liberation of the typeface itself or creating a font ourself by investing into our community * There would be nothing wrong with crowdfunding this; but the general feeling from the board is that just dropping that sum from the Foundation would be the wrong approach * Need to see the evidence / proof of due diligence / tech evaluation of that font vs other fonts, to demonstrate that there are no alternatives, etc. * Foundation Fundraiser vs third-party crowdfunding platform? * If we spend our efforts on this, we're not spending as much efforts as we should on other things (adboard, sysadmin funds, etc.) * Board is unanimous on the idea that this should be a normal crowdfunding initiative, with which the GNOME board & engagement team could help as possible by broadcasting the announcement through our social media accounts, for example; our recommendation is to either connect with font enthusiasts and make the campaign about liberating the font OR bundle it up with other GNOME UI improvements and make the campaign about making GNOME more beautiful * Recommendation for Allan to ask for Nate Willis' opinion on the font, alternatives, and help with crowdfunding * What's the role we expect the GNOME Foundation to play on the crowdfunding? If we don't plan to spent the needed amount on this, should we suggest Allan to run the crowdfunding on his own? (making sure GNOME will support the initiative in terms of publicity etc. though) * ACTION: Jeff to get back to Allan with Board's perspective and decision on the matter * Outreachy-related votes, if they are not resolved on the mailing list before then * VOTE: invoicing IBM for the next round of Outreachy * Should we invoice IBM for the next round of Outreachy for a total amount of 6.5k for a $100 fee? * Votes started on the mailing list and completed on the call: +1 from Marina, Jeff, Tobias. +1 from Andrea and Sri on the call. Karen abstains. * VOTE PASSES * VOTE: provisional $6,500 funds for a GNOME Outreachy intern * Red Hat, SUSE, Collabora, Igalia, Endless and FSF were contacted for sponsoring one intern for GNOME. No affirmative answers yet. * Should we allocate $6500 from our funds in case any of these corporates won't be able to provide needed amount? * +1 from Marina, Karen, Tobi, Kat, Andrea, Jeff * VOTE PASSES * Proposed project to spend the funds for should be core to GNOME; it can be a sizable translation project == Discussed on the mailing list == * Draft of mail to the Advisory Board members * The Advisory Board is being reached out for suggestions and possible candidacies for the ED search committee * Sri proposed a draft that was reviewed by the Board and finally sent to the adboard mailing list * Invoicing IBM for the next round of Outreachy * Discussion and voting have been moved to the meeting, details are available under the "Outreachy-related votes" item of the minutes * Provisional funds for a GNOME Outreachy intern * Discussion and voting have been moved to the meeting, details are available under the "Outreachy-related votes" item of the minutes * Agreement for receiving donations in the EU via the WHS * The GNOME Foundation has signed an agreement with the Wau Holland Stiftung (WHS) Foundation * The WHS will be receiving donations for the GNOME Foundation and will disburse these funds on the basis of donation receipts * The first draft of the agreement can be found at https://wiki.gnome.org/FoundationBoard/Resources/WHSAgreement. * A VOTE has happened for the agreement to be approved: +1 from Jeff, Sri, Tobi, Karen. VOTE PASSES == Completed actions == * Kat to coordinate between the local GUADEC/GNOME.Asia teams and the board to figure out who will contact which sponsor * Conversation is happening on the mailing lists, possilbly will have a cross-team/board meeting depending on availability of organisers * Kat to reach out to KDE to confirm what is going on == Pending action items == * Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events * Jeff to call back and find out what the phone inquiry which asked for Stormy is about * Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin * Kat to create a private wiki page on the web services accounts holders and passwords * Allan and Kat decided to go for a private git account instead for security reasons * Kat to draft a proposal for a privacy policy for review * Kat to draft a contract template for future use organizations for which we handle money * Kat to propose privacy bounty T&C/rules for review * Karen to write the Privacy policy for GNOME services * Karen will look at gnome-software privacy issues from a legal standpoint * Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Tobi to continue pursuing the fund collection in Europe * Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure * Sri to investigate better uses of adsense/adwords on the GNOME websites * Sri to communicate to Rosanna and work on the donation for the West Coast hackfest * Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role * Sri to investigate the GNOME gifts situation * Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork -- Cheers, Andrea Debian Developer, Fedora / EPEL packager, GNOME Sysadmin Team Coordinator, GNOME Foundation Membership & Elections Committee Chairman Homepage: http://www.gnome.org/~av
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