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Minutes of the Board Meeting - 2012-05-01

Link: https://live.gnome.org/FoundationBoard/Minutes/20120501

= Minutes for Meeting of May 1, 2012 =

== Next Meeting ==

 May 14, 2012

== Attending ==

 * Bastien Nocera 
 * Brian Cameron
 * Emmanuele Bassi
 * Germán Póo-Caamaño
 * Karen Sandler
 * Rosanna Yuen
 * Shaun !McCance
 * Stormy Peters

=== Regrets ===

 * Ryan Lortie

== Board Meeting Agenda ==

 * Process
   * Why are emails to board gnome org and director gnome org not going through moderation?  We seem to be getting junk mail on the list sent to this address.
     * Karen asked the sysadmin team, waiting for their response.

 * Elections
   * Elections announced on April 17th.
   * https://mail.gnome.org/archives/foundation-list/2012-April/msg00015.html
   * List of candidates opens May 7th, before the next meeting.

 * Financial and Annual Report
   * We have now passed the Annual Report deadline.
   * Is the Financial section of the Annual Report done on schedule?
     * '''ACTION''': Shaun & Karen - To review the Financial section of the Annual Report.
   * New graphic designs from Andreas Nilsson.
   * A bit late, hope was to have it done within Q1, but will probably take 2 more weeks for reviews.
   * Any ideas what the email from SEPA is about?
     * Rosanna took care of replying with the bank details.

 * Events
   * GNOME 2012
     * Travel Budget
       * The process for handling the sponsorship for GUADEC must be started.  The budget available for that purpose needs to be known by the Travel Committee.  For your information, the last 3 years €30,000 has been assigned for both travel and accommodation.
       * The board needs to vote on approving the travel sponsorship item.
       * The travel budget needs to be defined by the GUADEC committee within their own budget, as they have a better overview on accommodation, travel costs, and sponsorship.
       * Vote: Brian, Shaun, Stormy, Bastien, Emmanuele, Germán +1 - approved.
     * Start planning board and advisory board meetings @ GUADEC 2012.
       * '''ACTION''': Karen  - To collect and propose dates for board and advisory board meetings at GUADEC 2012.
   * Boston/Montréal Summit
     * What shall we do this year?
     * We should have rooms at MIT again.
     * Colin Walters indicated that he's still willing to handle the Boston Summit.
     * From the feedback, it seems that people are enthused about another summit in Montréal.
     * https://mail.gnome.org/archives/foundation-list/2012-April/msg00023.html
   * GNOME.Asia
     * Germán suggested encouraging them to not have a paid-for tour to save money.
     * Call for Papers announced:
     * https://mail.gnome.org/archives/foundation-list/2012-April/msg00005.html
     * Travel budget should be clearer once the CfP closes and the schedule is announced.
     * The venue may be in doubt: confirmation on it has been postponed.
       * Biggest roadblock for fund raising.
       * Local contacts for adboard members approached for funding.
       * Confirmation (either positive or negative) on the venue to be given on May 7th.
   * The GNOME and Mono Festival of Love 2012
     * https://live.gnome.org/Hackfests/GNOMEandMonoFestivalofLove2012
     * David Nielsen requested $7,250 for the hackfest plus help with letter for visa for one contributor.
       * Germán, Stormy, Brian, Emmanuele, Bastien: +1.
   * Wayland Hackfest - update?
     * No update yet - still approaching potential attendees.
   * Hackfests
     * https://live.gnome.org/Hackfests
     * Still in proposal phase:
       * Marketing
       * Design/usability
       * Docs

 * By-laws Update
   * Need to update the by-laws so they more accurately reflect how the board works and to address comments from Tobias Mueller.
   * At the last meeting there was talk about trying to get an update ready for the AGM meeting to ask the membership to vote on and approve.
     * Copies of the bylaws and the eventual changes should be circulated prior to the AGM.
   * Karen, did we respond to Tobias?
     * Karen replied to Tobias.
     * Waiting for feedback.

 * nixstickers pinged us about whether they can use the GNOME logo on their sticker.
   * Discussion on marketing-list.
   * https://mail.gnome.org/archives/marketing-list/2012-April/msg00028.html
   * Some reservations were raised.
     * Not on the stick per se, but on the potential message.

 * Canonical Update
   * Canonical Group Limited will be making a payment to the Gnome foundation in the amount of $2489.72 for our quarterly donation (January 2012 - March 2012). This figure is a result of a percentage of income that we are receiving from the !UbuntuOne music store.

 * Friends of GNOME
   * Update
   * This week:       $15,296.70
   * Two weeks ago:   $14,005 - $5,995 to go.
   * Four weeks ago:  $12,760 - $7,240 to go.
   * Six weeks ago:   $10,631 - $9,369 to go.
   * Eight weeks ago: $ 9,019 - $10,810 to go.
   * Ten weeks ago:   $ 6,700 - $13,300 to go.

== Completed Actions ==

 * Karen - To communicate with the GNOME.asia bidders for sponsorship.
 * Karen - To ask the marketing team about the end of the current Friends of GNOME campaign and to start planning the next one.
 * Karen - To contact the marketing team to review the !NixStickers logo in light of the GNOME branding guidelines.
 * Karen - To draft a response to Rodney's questions about DejaVu licensing.
 * Karen - To write back to Xan/contact Duck Duck Go about the partnership offer.
 * Karen - Will discuss board gnome org and director gnome org moderation with the sysadmin team.

== Status of action items ==

 * Bastien - To contact the BBC to discuss about possible collaboration in working directly with GNOME.
 * Bastien - Reach out to the GNOME Advisory Board via email to see if they can help out with providing contacts at Yahoo.
 * Bastien - To look into the toll-free US number for the conference call.
 * Brian - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
   * This has been done.  Will close once the Foundation website is updated, refer to bug #644932.
   * https://bugzilla.gnome.org/show_bug.cgi?id=644932
 * Brian - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them.  Taken over from Jorge.
 * Brian - Will take over organizing the GNOME Foundation IRC meetings.
 * Emmanuele - To gather names and information for a Wayland hackfest.
 * Germán - Will continue the discussion with Frédéric about the Gitorious instance on gnome.org. Touched based with Frédéric on Sep 30, we will elaborate more on his proposal once he has more time.
 * Germán - To inform the local GUADEC 2010 organization the decision to make final payment to cover remaining costs.  Touched based with Reinount and Vincent.  There was a misunderstanding with respect to Koen & Sanne working hours, we need to discuss it again.  Everything is fine.
 * Germán - To get in touch with Daniel to work on the Annual Report.
 * Karen - Will follow up with CiviCRM contract.
   * After some tracking down of the status of the communications, cedwards sent email to get discussions with Claudian moving again., now following up with EFF to see if they can help.
 * Karen - Will follow up with !LojaGeek. 
   * Emailed, so far no response, Isabel offered to help.
 * Karen - To look into Google Checkout as an annual payment option for FoG.
 * Karen - To finish the Privacy Policy, get review from James Vasile, etc.
 * Karen - To contact GIMP, GStreamer, and !PiTiVi to outline the board's thoughts about earmarked fund raising.
 * Karen - Follow up with getting Alan Day and Sumana Harihareswara to sign the Copyright Assessment from SFLC.  Transferred from Brian.
 * Karen - To continue working with Justin about renewing the old trademarks.
 * Karen - Will put together a proposal on how we should update the bylaws to improve voting.
 * Karen - Will reach out to Mozilla to find advice about negotiating partnerships.
 * Rosanna - Automate the process of entering !PayPal information into !GnuCash.
 * Rosanna - Will apply for the GNOME credit card.
 * Rosanna - To pay Baptiste Mille-Mathias for the stickers to bring at FOSDEM. - DONE
 * Ryan - To help Alberto draft a public announcement regarding change in PGO editorial policy.
 * Ryan - To talk to the release-team about the external dependencies process.
 * Shaun - Will post the January 18th, 2012 IRC meeting minutes.
 * Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a list of attendees to get feedback for the summit. 
 * Shaun - To help out extracting the GNOME respondents of Describe FoundationBoard/Minutes/20111115 here.the Desktop Summit survey.
 * Shaun - To contact the previous editors of the Annual Report to gather a better picture of how to move forward.
 * Shaun - To coordinate with Germán to write a report for the Financials section of the Annual Report
 * Shaun and Karen - To have a run-through over budget items.
 * Stormy - will send an email to GWOP interns to attend the Grace Hopper Conference.
 * Stormy - Take care of !GnuCash automation.  Taken over from Paul & Behdad.
 * Stormy - to ask LWN if they can automate it with gnome.org addresses
 * Stormy - To send an email to the GNOME.asia list for plans for next year.
 * Stormy - To create a wiki page on the accounts holders.

=== New Action Items ===

 * Karen  - To collect and propose dates for board and advisory board meetings at GUADEC 2012.
 * Shaun & Karen - To review the Financial section of the Annual Report.

== Discussed on the mailing list ==

 * Events
   * Discussion with KDE e.V. board about future plans.  Planning to make an announcement soon.
   * Planning for GUADEC 2012
     * Starting to plan for GUADEC Advisory Board meeting.
   * Planning for GNOME.Asia
   * Planning for The GNOME and Mono Festival of Love
   * Discussion about having a Boston Summit or a Montréal Summit
     * https://mail.gnome.org/archives/foundation-list/2012-April/msg00023.html

 * Planning for upcoming GNOME Foundation elections.

 * nixstickers pinged us about whether they can use the GNOME logo on their sticker.
   * Discussion on marketing-list.
   * https://mail.gnome.org/archives/marketing-list/2012-April/msg00028.html

 * Discussion about improving the by-laws.


-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi
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