Meeting Minutes Published - November 15, 2011

[Emmanuele Bassi <ebassi gmail com>]

wiki: https://live.gnome.org/FoundationBoard/Minutes/20111115

= Minutes for Meeting of November 15 =

== Next Meeting ==

 November 29, 2011

== Attending ==

 * Bastien Nocera 
 * Brian Cameron
 * Emmanuele Bassi
 * Germán Póo-Caamaño
 * Karen Sandler
 * Ryan Lortie
 * Rosanna Yuen
 * Shaun !McCance
 * Stormy Peters

=== Regrets ===

=== Missing ===

== Board Meeting Agenda ==

 * Events
   * Brno Hackfest
     * There was concern expressed at the last meeting about the number of hackfests being planned and the space available. 
     * Status
     * Nothing specific to discuss: the organization of the event should contact the interested teams
   * IRC Meetings
     * Should we plan more?
     * Past meetings haven't been extremely successful
     * No points added to the agenda by the community
     * Options:
       * schedule meetings only when there are points in the agenda coming from the community
       * reduce frequency: monthly or quarterly?
     * Free-form discussion already happens normally on IRC and mailing list
     * Regular meetings can be useful to keep the members updated on the work of the Foundation
     * Ask for points to be added to the agenda on the week after the Board meeting, and decide whether or not to hold the IRC meeting depending on the agenda
   * The board received a request of $305 (USD) to cover travel costs for a GNOME speaker ESLAPE, a Free Software event in Brazil. 
     * +1 from Brian, Stormy, Bastien, Ryan, Germán, Emmanuele
     * '''ACTION''': Germán to inform Antonio Fernandes the travel costs approval. Done.
 
 * !FreeWear provided a report that The GNOME Foundation has made 6 euros in October and 32.40 euros since February.  Should we continue to provide this information to the GNOME Foundation community by just reporting the updates in the minutes?  The transfer fee is 27 euros.  Perhaps we should make other arrangements that are more sensible for the future, like ask them to instead give t-shirts to people in Brazil who might be able to use them at events.  Freewear is in Spain.
   * Moved to use PayPal, which reduces the transfer fees (1.70 USD)
   * If the transfer fee is a problem, the money could be moved to GNOME Hispano instead

 * Karen circulated a proposal about how to improve the process for earmarked fund raising 
   * https://mail.gnome.org/mailman/private/board-list/2011-October/msg00213.html
   * Thoughts?  Next steps?
   * Good discussion on the list 

 * a11y Contract
   * Moved the a11y hackfest to (probably) third week of January 2012
   * The a11y team will discuss during the hackfest and send a revised proposal after that

 * Friends of GNOME
   * Accessibility campaign planning
   * Karen is helping the a11y team
   * Ideally, launch would be before the end of the 2011
   * Contact various press organizations for increase the visibility of the campaign
   * Karen proposed on board-list to contact IBM
   * Potential to contact the EU for funding

 * Women Outreach
   * Announcement tomorrow
   * Nine spots

== Recurring Items ==

 * Review past action items.
 * Did each person update their action items?
 * Approve and make sure that minutes of last meeting were published to foundation-announce and foundation-list.
 * Make sure to use gobby server for better minute taking. 

== New Action Items ==

 * '''ACTION''': Karen to send an email to Jeff Schroeder (and sysadmin team) for recommendations
 * '''ACTION''': Karen to contact Pockey and negotiate the details and the salary

== Completed Actions ==

 * Bastien - to facilitate discussion between Adam Jackson and Alan Coopersmith of the X team in Oracle.
 * Bastien - to write a reply to Marcos Diaz about the Nathive project.
 * Bastien - To take care of granting access for the membership committee to the Foundation blog (sent to sysadmins)
 * Brian - To contat Marcus Moeller to let him know that the GNOME banner for Linuxday was approved.
 * Brian/Ryan - Will talk to membership committee to see if we can do something to help remind people to renew memberships to avoid people losing the ability to vote
 * Germán - to inform Antonio Fernandes the travel costs approval. Done.
 * Karen - Will follow up with the lawyers to discuss what would be involved to provide liability protection like what the Conservancy provides and to see if they have any perspective about whether the GNOME Foundation should allow GNOME projects to join Conservancy.
 * Karen - Will contact the bank again to discuss the fraudulent cheques.
 * Karen - Will contact guadec-list to find out the information we need to do the announcements for GUADEC 2012.
 * Karen - Will lead a discussion about what to do about the next FoG campaign.
 * Karen - Will send an email to advisory board to schedule the next meeting.
 * Karen - Will check flattr Terms of Service for compatibility with the Foundation.
 * Karen - To contact the sysadmin for options on reducing the spam on fundraising gnome org
 * Karen - To send the email to the advisory board list about the OSI membership invitation.
 * Karen - Will take over discussions to take over ownership of some GNOME related domains.

== Status of action items ==

 * Bastien - To contact the BBC to discuss about possible collaboration in working directly with GNOME.
 * Bastien - Reach out to the GNOME Advisory Board via email to see if they can help out with providing contacts at Yahoo.
 * Brian - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
 * Brian - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them.  Taken over from Jorge.
 * Brian - Will touch base with the GIMP organizers to find out their plans for the GIMP money.
 * Brian - To coordinate a fund raising meeting with the GStreamer, a11y, GIMP, and Banshee teams.  Will draft an agenda.
 * Brian - Follow up with getting Alan Day and Sumana Harihareswara to sign the Copyright Assessment from SFLC.
 * Emmanuele - Will send an email to board-list to start the discussion on PGO policy and editorial control.
 * Germán - Will continue the discussion with Frédéric about the Gitorious instance on gnome.org. Touched based with Frédéric on Sep 30, we will elaborate more on his proposal once he has more time.
 * Germán - To inform the local GUADEC 2010 organization the decision to make final payment to cover remaining costs.  Touched based with Reinount and Vincent.  There was a misunderstanding with respect to Koen & Sanne working hours, we need to discuss it again.  Everything is fine.
 * Germán - To get in touch with Daniel to work on the Annual Report.
 * Karen - will go through the stats sent to the board list and prep them for publishing them.
 * Karen - to follow up with Vincent about the Google Code In
 * Karen - to contact Emily Chen about the state of GNOME.asia
 * Karen - to contact Simon Phipps about the OSI membership
 * Karen - draft to a reply to the website owners, and send it to board-list.
 * Karen - to draft a summary and proposal for the Oracle advisory fee and send it to the board-list to get an official vote.
 * Karen - Will follow up with CiviCRM contract.
   * After some tracking down of the status of the communications, cedwards sent email to get discussions with Claudian moving again.
 * Karen - Will follow up with !LojaGeek. 
   * Emailed, so far no response.
 * Karen - To look into Google Checkout as an annual payment option for FoG.
 * Karen - Will work with Gil Forcada from guifi.net and gnome-marketing to define the best way for organizations like guifi.net to participate in the GNOME community. Not many replies from the community. Diego Urrelo will draft something more concrete for gnome-marketing to determine the best name and process for managing this. There was a discussion on the mailing list and a few good ideas, Diego will wrap them up and send them again for further comments.  Will follow-up with Board to read the Advisory Board fees for small businesses proposal, ask for feedback and set a date to vote by.
   * Have been in touch with Gil
 * Karen - To finish the Privacy Policy, get review from James Vasile, etc.
 * Karen - Will follow up with John and get more information about GNU Mobile.
 * Rosanna - Automate the process of entering !PayPal information into !GnuCash.
 * Rosanna - Will apply for the GNOME credit card.
 * Ryan - Figure out what's going on with the GTK hackfest
 * Ryan - To look into running a survey for foundation members about the Desktop Summit. 
 * Ryan - Will contact Canonical for a quote for the release notes.
 * Ryan - To communicate with the a11y team the decisions of the board on their contract work proposal.
 * Ryan - To send a new draft of the email to the A11Y team about their contract proposal to board-list.
 * Ryan - To contact Alberto about sending mail to affected bloggers due to changes in PGO editorial policy.
 * Shaun - will post the IRC meeting minutes.
 * Shaun - Will lead the GNOME Foundation IRC meetings.
 * Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a list of attendees to get feedback for the summit. 
 * Shaun - To help out extracting the GNOME respondents of Describe FoundationBoard/Minutes/20111115 here.the Desktop Summit survey.
 * Shaun - To contact the previous editors of the Annual Report to gather a better picture of how to move forward.
 * Shaun - To organize the next GNOME Foundation IRC meeting.
 * Stormy - will send an email to GWOP interns to attend the Grace Hopper Conference.
 * Stormy - Take care of !GnuCash automation.  Taken over from Paul & Behdad.
 * Stormy - to ask LWN if they can automate it with gnome.org addresses
 * All board members - To review and comment Brian's April 14th proposal regarding better organizing earmarked fundraising.

=== New Action Items ===

== Discussed on the mailing list ==

 * Discussing with Andrea Veri about making improvements to the Membership Committee Renewal Process and Foundation website.
   * https://bugzilla.gnome.org/show_bug.cgi?id=662446

 * Simon Phipps was contacted and told that The GNOME Foundation has decided not to become an OSI Affiliate organization right now.  We encouraged more discussion about how OSI membership could benefit the GNOME Foundation.

 * The board received a request of $305 (USD) to cover travel costs for a GNOME speaker ESLAPE, a Free Software event in Brazil. 
   +1 from Brian, Stormy, Bastien, 

 * The board is discussing the response to the World of GNOME organizers.
   * http://worldofgnome.org/

 * The GUADEC Planning Committee meeting was held on November 7th 2011
   * http://live.gnome.org/GUADEC

 * The invoice for the GSoC 2011 mentor payments were submitted.


-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi