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Meeting Minutes Published - November 1, 2011

wiki: https://live.gnome.org/FoundationBoard/Minutes/20111101

= Minutes for Meeting of November 1 =

== Next Meeting ==

 November 15, 2011

== Attending ==

 * Bastien Nocera 
 * Brian Cameron
 * Emmanuele Bassi
 * Germán Póo-Caamaño
 * Karen Sandler
 * Ryan Lortie
 * Rosanna Yuen
 * Shaun !McCance
 * Stormy Peters

=== Regrets ===

=== Missing ===

== Board Meeting Agenda ==

 * Events
   * Desktop Summit
     * Thoughts about having a next Desktop Summit
       * https://mail.gnome.org/mailman/private/board-list/2011-October/msg00300.html
       * Bastien seems to have indicated a strong -1
       * Emmanuele and Ryan seem to suggest that the event would need to be organized significantly differently.
       * Brian, Shaun, and Stormy seem mildly supportive.
       * Germán does not have a firm opinion.
       * How can the Board push changes to the DS organization?
       * DS organization has been reacting positively to suggestions
       * Do we need discussion/brainstorming with the KDE board?
       * How do we "fix" the Desktop Summit?
       * Ryan's proposal: smaller, focused conference - model: kernel summit, Boston/Montreal summit, Linux Foundation Collaboration summit.
       * Have a trial run in 2012
     * There were technical problems with the videos.
     * Shaun asked how much of the survey data we could/should make public to the wider GNOME Foundation membership.  Thoughts?
       * Need to check with the KDE folks?
       * There has been a report, but it's not a full breakdown of the data.
       * '''ACTION''': Karen will go through the stats sent to the board list and prep them for publishing them. 
   * The WebKitGTK+ Hackfest 2011 organizers requested 6,500 euros to cover travel sponsorships.
     * http://live.gnome.org/Hackfests/WebKitGTK2011
     * Some concern about Joanie's expenses coming out of the a11y budget.
     * Unanimous
   * Brno Hackfest
     * Documentation, GTK+, a11y, and Marketing Hackfests are currently being discussed.
     * Room availability is becoming an issue.
     * Should the board do more to encourage more hackfests to organize around this event?
       * We can find room in other venues, but only if there are teams requiring resources for an hackfest.
     * Regarding the GTK+ hackfest, Matthias Clasen sent an initial announcement to gtk-devel-list; awaiting for other feedback.
     * '''ACTION''': Ryan: Figure out what's going on with the GTK hackfest
   * Grace Hopper Conference
     * Stormy asked if GNOME would be willing to donate swag to the Grace Hopper Conference Free and Open Source Booth again
     * In past events we contributed GNOME stickers, fliers for GWOP, distro installation media.
     * Invite one of the interns for the past GWOP to attend.
     * '''ACTION''': Stormy will send an email to GWOP interns to attend the Grace Hopper Conference.
   * Vincent Untz asked for help running GCI (Google Code In) for GNOME.
     * https://mail.gnome.org/mailman/private/board-list/2011-October/msg00226.html
     * Andre Klapper picked the issue up
     * Multiple blog posts on the Planet
     * GNOME applied for the Code In
     * '''ACTION''': Karen to follow up with Vincent about the Google Code In
   * IRC Meeting on October 26th
     * Minutes were never posted:
       * https://live.gnome.org/FoundationBoard/Minutes#A2011-1
       * Shaun saved the IRC log.
       * '''ACTION''': Shaun will post the IRC meeting minutes.
     * Should we plan more?

 * OSI - confirm decision to contact Simon Phipps to say that won't join as an for now, but may join later?
   * Discussed with the Advisory Board
   * Unanimous
   * '''ACTION''': Karen to contact Simon Phipps about the OSI membership

 * Allan Day asked if GNOME Foundation new membership announcements should be posted to the blog.
   * + 1 from Stormy.
   * Need to finish the vote?
   * We already had this vote, and Bastien communicated the results to Andrea Veri

 * World of GNOME
   * http://worldofgnome.org/
   * https://mail.gnome.org/archives/marketing-list/2011-October/msg00033.html
   * How should we respond?
   * The website is slightly confusing on who is backing the website, and how much is GNOME involved.
   * It is almost a template of what the trademark policy should prevent.
   * We can provide feedback on how to fix it.
   * '''ACTION''': Karen to draft a reply to the website owners, and send it to board-list.

 * a11y Contract
   * Ryan talked to Joanie and Alejandro
   * Seem to be happy about the ongoing discussion

 * Marcos Diaz asked the board if GNOME would like to take over the Nathive image editor project.
   * https://mail.gnome.org/mailman/private/board-list/2011-October/msg00229.html
   * Should we respond?
   * GNOME does not take over projects, and the Foundation is not responsible for project technical direction.
   * Code dumps should go to services like github or gitorious.
   * Community building, integration with GNOME, or contributions should be deferred to desktop-devel
   * '''ACTION''': Bastien to write a reply to Marcos Diaz about the Nathive project.

 * Marcus Moeller provided a receipt for the GNOME banner for Linuxday.
   * Rosanna, has this been taken care of?  Yes

=== To be discussed if time ===
 * Annual Report
 * "GNOME OS".
   * Status
 * Technical Leadership Update / Clarity Act.
   * Ryan agreed to action items to discuss on the advisory board.
 * Improving the Foundation renewal process.
 * Finance
   * How can we better promote official GNOME merchandise stores?
 * !LojaGeek.com and trademark update (Karen)
 * Ryan suggested an "App Contest".
 * Emmanuele talked to Alberto Ruiz about a change in the PGO editorial policy, with regards to only including Foundation members in the PGO feed
   * Alberto concurred that this change would make his life easier in determining the addition and removal policy
 * Friends of GNOME
   * Accessibility campaign planning
 * Karen circulated a proposal about how to improve the process for earmarked fund raising 
   * https://mail.gnome.org/mailman/private/board-list/2011-October/msg00213.html
   * Thoughts?  Next steps?

== Recurring Items ==

 * Review past action items.
 * Did each person update their action items?
 * Approve and make sure that minutes of last meeting were published to foundation-announce and foundation-list.
 * Make sure to use gobby server for better minute taking. 
 
== Completed Actions ==

 * Bastien - To take care of granting access for the membership committee to the Foundation blog.
 * Brian - To contact Marcus Moeller to let him know that the GNOME banner for Linuxday was approved.
 * Shaun - To organize the next GNOME Foundation IRC meeting.
 * Karen - Will contact the bank again to discuss the fraudulent cheques.
 * Karen - Will follow up with the lawyers to discuss what would be involved to provide liability protection like what the Conservancy provides and to see if they have any perspective about whether the GNOME Foundation should allow GNOME projects to join Conservancy.
 * Karen - Will check flattr Terms of Service for compatibility with the Foundation.
 * Karen - To contact the sysadmin for options on reducing the spam on fundraising gnome org
 * Karen - To send the email to the advisory board list about the OSI membership invitation.
 * Karen - Will lead a discussion about what to do about the next FoG campaign.

== New actions ==

 * '''ACTION''': Karen will go through the stats sent to the board list and prep them for publishing them. 
 * '''ACTION''': Ryan: Figure out what's going on with the GTK hackfest
 * '''ACTION''': Stormy will send an email to GWOP interns to attend the Grace Hopper Conference.
 * '''ACTION''': Karen to follow up with Vincent about the Google Code In
 * '''ACTION''': Shaun will post the IRC meeting minutes.
 * '''ACTION''': Karen to contact Emily Chen about the state of GNOME.asia
 * '''ACTION''': Karen to contact Simon Phipps about the OSI membership
 * '''ACTION''': Karen to draft a reply to the website owners, and send it to board-list.
 * '''ACTION''': Bastien to facilitate discussion between Adam Jackson and Alan Coopersmith of the X team in Oracle.
 * '''ACTION''': Karen to draft a summary and proposal for the Oracle advisory fee and send it to the board-list to get an official vote.
 * '''ACTION''': Bastien to write a reply to Marcos Diaz about the Nathive project.

== Status of action items ==

 * Bastien - To contact the BBC to discuss about possible collaboration in working directly with GNOME.
 * Bastien - Reach out to the GNOME Advisory Board via email to see if they can help out with providing contacts at Yahoo.
 * Brian - Develop trademark usage forms for common use cases. James Vasile from legal is working with Brian on this.
 * Brian - Check records of organizations with existing contracts to use the GNOME trademark. Taken over from Vincent Untz. Look at the archives in 2005 and try to determine which companies can use the GNOME trademark. Know what kind of contracts we had with them.  Taken over from Jorge.
 * Brian - Will touch base with the GIMP organizers to find out their plans for the GIMP money.
 * Brian - To coordinate a fund raising meeting with the GStreamer, a11y, GIMP, and Banshee teams.  Will draft an agenda.
 * Emmanuele - Will send an email to board-list to start the discussion on PGO policy and editorial control.
 * Germán - Will talk to membership committee to see if we can do something to help remind people to renew memberships to avoid people losing the ability to vote.
 * Germán - Will continue the discussion with Frederic about the Gitorious instance on gnome.org
 * Germán and Ryan - Will relay the board's recommendations to the membership committee about renewal and expiration of membership.
 * Germán - To inform the local GUADEC 2010 organization the decision to make final payment to cover remaining costs.
 * Germán - To respond to Daniel about the Annual Report.
 * Karen - Will take over discussions to take over ownership of some GNOME related domains.
 * Karen - Will follow up with CiviCRM contract.
   * After some tracking down of the status of the communications, cedwards sent email to get discussions with Claudian moving again.
 * Karen - Will follow up with !LojaGeek - emailed
 * Karen - To look into Google Checkout as an annual payment option for FoG.
 * Karen - Will work with Gil Forcada from guifi.net and gnome-marketing to define the best way for organizations like guifi.net to participate in the GNOME community. Not many replies from the community. Diego Urrelo will draft something more concrete for gnome-marketing to determine the best name and process for managing this. There was a discussion on the mailing list and a few good ideas, Diego will wrap them up and send them again for further comments.  Will follow-up with Board to read the Advisory Board fees for small businesses proposal, ask for feedback and set a date to vote by.
 * Karen - To finish the Privacy Policy, get review from James Vasile, etc.
 * Karen - Will follow up with John and get more information about GNU Mobile.
 * Karen - Will contact guadec-list to find out the information we need to do the announcements for GUADEC 2012.
 * Karen - Will send an email to advisory board to schedule the next meeting.
 * Karen - Follow up with getting Alan Day and Sumana Harihareswara to sign the Copyright Assessment from SFLC.  Taken over from Brian.
 * Rosanna - Automate the process of entering !PayPal information into !GnuCash.
 * Rosanna - Will apply for the GNOME credit card.
 * Ryan - To look into running a survey for foundation members about the Desktop Summit. 
 * Ryan - Will contact Canonical for a quote for the release notes.
 * Ryan - To communicate with the a11y team the decisions of the board on their contract work proposal.
 * Ryan - To send a new draft of the email to the A11Y team about their contract proposal to board-list.
 * Ryan - To contact Alberto about sending mail to affected bloggers due to changes in PGO editorial policy.
 * Shaun - Will lead the GNOME Foundation IRC meetings.
 * Shaun - To contact Dave Neary and Ekaterina Gerasimova to get a list of attendees to get feedback for the summit. 
 * Shaun - To help out extracting the GNOME respondents of the Desktop Summit survey.
 * Shaun - To contact the previous editors of the Annual Report to gather a better picture of how to move forward.
 * Stormy - Take care of !GnuCash automation.  Taken over from Paul & Behdad.
 * Stormy - to ask LWN if they can automate it with gnome.org addresses
 * All board members - To review and comment Brian's April 14th proposal regarding better organizing earmarked fundraising.

=== New Action Items ===

== Discussed on the mailing list ==

 * Events
   * The WebKitGTK+ Hackfest 2011 organizers requested 6,500 euros to cover travel sponsorships.
     * http://live.gnome.org/Hackfests/WebKitGTK2011
     * +1 from Brian, Stormy
   * Vincent Untz asked for help running GCI (Google Code In) for GNOME.
   * Discussion with a11y team leaders about organizing a combined GTK+/a11y hackfest at Brno.
   * Stormy asked if GNOME would be willing to donate swag to the Grace Hopper Conference Free and Open Source Booth again 
   * The board has had discussions about whether The GNOME Foundation should consider hiring an Event Planner and Fundraiser.

 * Meetings
   * GUADEC committee meeting on October 24th
     * https://live.gnome.org/GUADEC/GUADEC-2011-1024
   * Planning for the GNOME Foundation Advisory Board meeting on October 25th.
   * Planning for the GNOME Foundation IRC meeting on October 26th.

 * Financial
   * Karen started a discussion about how to improve the process for earmarked fund raising.
   * Karen reviewed the flattr terms of use, and said they seem reasonable.
     * The basic deal is that we have to become a flattr user to get proceeds from others through flattr. In order to be a flattr user, The GNOME Foundation has to maintain a monthly minimum, which seem to be currently 2 Euros per month.  If The GNOME Foundation starts getting money through flattr, this minimum can be transferred from the donations we receive. There is a 10% fee on everything received through flattr.
     * Karen plans to do further research to see if The GNOME Foundation might apply for a non-profit account, which has lower fees.

 * Discussion about the World of GNOME website conversation that has been discussed on the marketing list.
   * http://worldofgnome.org/
   * https://mail.gnome.org/archives/marketing-list/2011-October/msg00033.html

 * The board agreed to provide twitter access for the @gnome account to Andrea Veri, who is on the membership committee, so that she can post new membership announcements.

 * Alan Day asked if GNOME Foundation new membership announcements should be posted to the blog.
   * + 1 from Stormy.

 * Marcos Diaz asked the board if GNOME would like to take over the Nathive image editor project.


-- 
W: http://www.emmanuelebassi.name
B: http://blogs.gnome.org/ebassi
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