Meeting Minutes Published - July 12th, 2011

[Brian Cameron <brian cameron oracle com>]

The meeting minutes for the July 12th GNOME Foundation board
meeting is now published.  Refer here:

   http://live.gnome.org/FoundationBoard/Minutes/20110712

Other past board meetings are archived here:

   http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

= Minutes for Meeting of July 12th, 2011 =

== Next Meeting ==

  July 26th, 2011

== Attending ==

 * Andreas Nilsson
 * Bastien Nocera
 * Brian Cameron
 * Emily Chen
 * Emmanuele Bassi
 * Germán Póo-Caamaño
 * Karen Sandler
 * Og Maciel
 * Rosanna Yuen
 * Shaun McCance
 * Stormy Peters
 * Ryan Lortie

=== Regrets ===

=== Missing ===

== Recurring Items ==

 * Review past action items.
 * Did each person update their action items?
 * Approve and make sure that minutes of last meeting were published to
   foundation-announce and foundation-list.
 * Make sure to use gobby server for better minute taking.

== New Items ==

 * Welcome new board members.  Thanks to those who will be stepping
   down.
 * Decide on officers, and who will lead the bi-weekly IRC meetings.
   * Will delay deciding who will be officers until Desktop Summit.

 * Women Outreach Program for the next fiscal year
   * The board voted to approve the budget of $30,000 (USD) to continue
     running the program from December-March and May-August, 3 students
     each.
   * ACTION: Karen - Will email Marina to let her know that the board
     has approved funds for the next year of the Women's Outreach fund,
     ccing Board.

 * IRC Meetings
   * Minutes are posted here:
     http://live.gnome.org/FoundationBoard/Minutes#Foundation_IRC_Meetings
   * ACTION: Shaun - Will lead the GNOME Foundation IRC meetings.

 * GUADEC 2012 bids have been received.  Need to review them and decide.
   * https://live.gnome.org/GUADEC/2012/Bids
     * ACTION: All board members - Review the received bids for GUADEC
       2012.
   * Discussion should happen on board-list, but board members are also
     encouraged to participate on guadec-list and to attend GUADEC
     Event Planning meetings:
   * https://live.gnome.org/Upcoming%20Meeting%20Agenda

 * What to do about the Friends of GNOME campaign.
   * Need someone to take over the maintenance from Og.
   * ACTION: Emmanuele - Will take over Friends of GNOME tasks.
   * ACTION: Karen - Will follow up with cedwards regarding CiviCRM
     contract.
   * Plan to induct new hackers (to be adopted) into the programme at
     Desktop Summit.

 * Bastien has sorted the Red Hat Network (RHN) entitlements issues.

 * LojaGeek.com and Trademarks
   * ACTION: Karen - Will follow up with LojaGeek again.
   * ACTION: Karen - Will follow up with Stefano to discuss use of
     combined Debian/GNOME mark and caution stopping further use until
     agreement is settled on.

 * Quarterly Report Plans
   * Q1 published, Andreas to write about it on gnome.org.
   * Emily is going to take care of Q2 report and hopes to have it done
     by Desktop Summit.

 * Bank Update
   * ACTION: Karen - Will update the contact information in the webpage
     to add information with respect to fraudulent checks.

 * ENSL
   * The board approved $650 to sponsor John Wendell and Antonio
     Fernandes Coelho Neto to attend to ENSL in Brazil as GNOME
     speakers.

== Completed Actions ==

 * Andreas - To touch base with the membership committee about
   finalizing the vote, and to invite the new members to the next board
   meeting.
 * Andreas - Will moderate the IRC meeting on the 29th.
 * Brian - Will provide Karen with past discussions about LojaGeek.
 * Emily & Andreas - Will publish the Q1 quarterly report on the web on
   Friday.

== Status of action items ==

 * Andreas - To ask Kat if she can reach out to the gnome-de gnome org
   mailing list about finding local German volunteers to help with the
   Desktop Summit 2011. (will ping again)
 * Andreas - Will look into the possibility of a Desktop Summit design
   where the facade is more neutral.
 * Andreas - Will blog a Desktop Summit status report.
 * Andreas - Will discuss with Ryan Lortie providing support contracts
   for GTK+.
 * Andreas - To verify meeting times for the Desktop Summit.  That
   August 9th is a good date for the board and AGM meetings and August
   10th for the Advisory Board meeting.  Will confirm on board list,
   then the advisory board list.
 * Andreas - To start work on next 2011 Annual Report ASAP (due start
   FY2012).  Taken over from Paul.
 * Andreas - Will help Emily publish the quarterly report.
 * Bastien - To discuss the use of badges (a-la Creative Commons,
   last.fm page colors, or PSN badges).
 * Bastien - To talk to Olav Vitters about using bugzilla to track
   Friends of GNOME post card sending.
 * Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
 * Bastien - To contact the BBC to discuss about possible collaboration
   in working directly with GNOME.
 * Bastien - Will reach out to Dave Richards from the City of Largo to
   plan for a hackfest there.
 * Bastien - Reach out to the GNOME Advisory Board via email to see if
   they can help out with providing contacts at Yahoo.
 * Bastien - To make sure that the "IM, Contacts & Social Hackfest"
   gets added to http://live.gnome.org/Hackfests.
 * Bastien - To put together a proposal for how technical issues could
   be mediated within the community.
 * Bastien - Will touch base with the appropriate people in Red Hat to
   see if the RHN entitlements can be approved.
 * Brian - Develop trademark usage forms for common use cases. James
   Vasile from legal is working with Brian on this.
 * Brian - Check records of organizations with existing contracts to
   use the GNOME trademark. Taken over from Vincent Untz. Look at the
   archives in 2005 and try to determine which companies can use the
   GNOME trademark. Know what kind of contracts we had with them.
   Taken over from Jorge.
 * Brian - Will follow up with the lawyers to discuss what would be
   involved to provide liability protection like what the Conservancy
   provides and to see if they have any perspective about whether the
   GNOME Foundation should allow GNOME projects to join Conservancy.
 * Brian - Will touch base with the GIMP organizers to find out their
   plans for the GIMP money.
 * Brian & Og - To coordinate a fund raising meeting with the
   GStreamer, a11y, GIMP, and Banshee teams.  Will draft an agenda.
 * Brian - Follow up with getting Alan Day and Sumana Harihareswara to
   sign the Copyright Assessment from SFLC.
 * Emily - Get the Q1 reports published, and get the 2011 Q2 report
   started.
 * Germán - To discuss with GNOME Hispano about them handling GNOME
   Foundation money in Euros (€).
 * Germán - To track if the new method of boletos generates more or
   less money from Brazil.
 * Germán - Will assist with the GNOME 3 as a Foundation goal task and
   to help in getting the GNOME 3 as a Foundation Goal survey topics
   together. (Handing over to someone else).
 * Germán - Will finish the Financial section of the quarterly report.
 * Germán - Will talk to membership committee to see if we can do
   something to help remind people to renew memberships to avoid people
   losing the ability to vote.
 * Germán - To send link to previous year's GUADEC's budgets to
   guadec-list.
 * Germán - Will touch base with the GObject-Introspection Hackfest and
   make sure that people attending also attend the Desktop Summit if
   possible.
 * Karen - Will compose a press release by the end of the week.
 * Karen - Will take over discussions to take over ownership of some
   GNOME related domains.
 * Karen - Will follow up with LojaGeek.
 * Karen - Will contact people to try and push forward the organization
   of Boston Summit.
   * Emailed boston-social, talked to Walter Bender, emailed Jonathan
   Blandford.
 * Karen - Will follow up with Debian about their usage of the GNOME
   logo.
   * Emailed with Stefano Zacchiroli, left it that GNOME needs to
     decide whether it wants to permit this new combined logo use.
 * Og - Update the blog and planet to highlight that people are
   expected to sign and follow the GNOME Code of Conduct.
   * As per Paul's recommendation, I have emailed Vincent to ask him
     what his idea is for doing this.
   * Still have not heard back from Vincent Untz.
   * Still on ToDo.
 * Og - To look into Google Checkout as an annual payment option for
   FoG.
   * Still on ToDo.
 * Paul - Will work with Gil Forcada from guifi.net and gnome-marketing
   to define the best way for organizations like guifi.net to
   participate in the GNOME community. Not many replies from the
   community. Diego Urrelo will draft something more concrete for gnome-
   marketing to determine the best name and process for managing this.
   There was a discussion on the mailing list and a few good ideas,
   Diego will wrap them up and send them again for further comments.
 * Paul - Will follow-up with Board to read the Advisory Board fees for
   small businesses proposal, ask for feedback and set a date to vote
   by.
 * Paul - To finish the Privacy Policy, get review from James Vasile,
   etc.
 * Paul - To review Justin's email about updating trademark agreements
   and email the marketing team for feedback.
 * Rosanna - Will apply for the GNOME credit card.
 * Rosanna - Automate the process of entering PayPal information into
   GnuCash.
 * Stormy - Take care of GnuCash automation.  Taken over from Paul &
   Behdad.
 * All board members - To review and comment Brian's April 14th
   proposal regarding better organizing earmarked fundraising.
 * Unowned - To find a way to automate the process of exporting results
   from internal review process and email it to the board.

=== New Action Items ===

 * Emmanuele - Will take over Friends of GNOME tasks.
 * Karen - Will follow up with cedwards regarding CiviCRM contract.
   * After some tracking down of the status of the communications,
     cedwards sent email to get discussions with Claudian moving
     again.
 * Karen - Will email Marina to let her know that the board has
   approved funds for the next year of the Women's Outreach fund, ccing
   Board.
   * emailed on 7/13
 * Karen - Will follow up with LojaGeek again.
 * Karen - Will follow up with Stefano to discuss use of combined
   Debian/GNOME mark and caution stopping further use until agreement
   is settled on.
   * emailed and talked on phone
 * Karen - Will update the contact information in the webpage to add
   information with respect to fraudulent checks.
   * contacts page edited.
 * Shaun - Will lead the GNOME Foundation IRC meetings.
 * All board members - Review the received bids for GUADEC 2012.

== Discussed on the mailing list ==

 * Welcome to the new board members!  Much appreciation to those board
   members stepping down.
   * Taking care of getting new board members access to needed
     resources.

 * Events
   * The GUADEC Event Planning Committee had a meeting on July 11th
     * https://live.gnome.org/GUADEC/GUADEC-2011-0711
     * 3 bids were received.
     * https://live.gnome.org/GUADEC/2012/Bids
   * Discussion about the Desktop Summit budget.
   * Planning for the GObject-Introspection Hackfest in Berlin (August
     10-15).
     * https://live.gnome.org/Hackfests/Introspection2011
   * Assisting GIMP by handling funds for the Chaos Communication Camp
     2011

 * Meetings
   * Planning for the GNOME Foundation IRC meeting on the 29th.
     * https://live.gnome.org/FoundationBoard/Minutes/IRC20110629

 * Legal
   * Discussion about how to improve the GNOME Foundation copyright and
     trademark information.
   * Discussion about how to address inappropriate GNOME domain and
     logo usage.

 * Financial
   * Germán provided an updated budget to the board and to the
     Foundation community.
     * 
https://mail.gnome.org/archives/foundation-list/2011-July/msg00000.html
   * FreeWear provided a royalty report.  3 shirts and a mug were sold
     with royalties of 11 euros.
 * Miscellaneous
   * Working to finish the Q1 report.