Meeting Minutes Published - January 6, 2011

[Brian Cameron <brian cameron oracle com>]

The meeting minutes for the January 6th GNOME Foundation board
meeting is now published.  Refer here:

             http://live.gnome.org/FoundationBoard/Minutes/20110106

Other past board meetings are archived here:

             http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of January 6th, 2011

Next Meeting

    * January 18th, 2010

Attending

    * Andreas Nilsson
    * Brian Cameron
    * Og Maciel
    * Paul Cutler
    * Rosanna Yuen

Regrets

    * Bastien Nocera
    * Emily Chen
    * Germán Póo-Caamaño

Missing

Recurring Items

    * Review past action items.
    * Did each person with action items send their status reports to
      the board list before the meeting?
    * Approve and make sure that minutes of last meeting were published
      to foundation-announce and foundation-list.
    * Make sure to start up the gobby server for better note taking.
    * Update foundation.gnome.org website.

New Items

    * Friends of GNOME (FoG) Updates
          o Needs to follow up with those who have deliverables.
          o Keeping Previous Donors web page up to date.
          o Helping Zana track new subscriptions and donations.
                + GIMP
                + Women's Outreach
                + a11y

    * a11y Fundraising
          o Normally FoG alternates between general and specific
            campaigns. Perhaps the schedule or pattern could be
            changed. Considering we are already not on schedule with
            FoG, a new schedule needs to be considered anyway.
          o The next FoG Campaign was intended to be for raising money
            for servers. Could consider doing an a11y campaign instead.
          o ACTION: Brian will discuss with Bradley Kuhn ideas about
            how to improve GNOME/a11y Fundraising.

    * Hiring updates
          o Marketing: only Lefty has applied so far (private)
                + ACTION: Andreas will send out emails to get more
                  contacts or suggestions for someone who may be
                  interested in applying.
          o ED:
                + ACTION: Og will email the ED mailing list and ask for
                  an update on how the hiring process is going, how
                  many applications, etc.

    * Action item review. Closed a few stale action items.

    * Meetings
          o IRC Meeting - The meeting was planned for January 5th and
            was missed. Now planned for Wednesday, January 12th.
                + ACTION: Og will email the foundation-list mailing
                  list with a reminder of January 12th IRC meeting time
                  details.
          o Advisory Board
                + Have not had a meeting since November.
                + ACTION: Paul will do a call for agenda items to the
                  adboard list.

Completed Actions

    * Andreas - Will finish the Friends of GNOME revamp and find
      someone with proper javascript skills to help.
    * Andreas - To take the GUADEC feedback and post it to a public
      wiki page.
    * Bastien - Setup committee to look at GTK+/MeeGo integration bids.
    * Bastien - To form a working group to review the GTK+/MeeGo bids
      and choose a final list.
    * Brian - Get information about what should be in an "Employee
      Handbook". Draft approved by board. Now under review by the GNOME
      legal team.
    * Brian - To draft initial email about hiring marketing help. Paul
      will assist with editing and send to marketing-list.
    * Emily - To send the budget for the GNOME 3.0 launch activities to
      the board for review and vote.
    * Germán - Will help Paul put together the Financial Report for the
      Annual Report.
    * Paul - Will lead putting together the GNOME Annual Report.
    * Paul - To work with Jonathan Blandford for the pants article in
      the annual report.
    * Rosanna - Research the GNOME Guidestar website and update if
      necessary. Rosanna sent an update about the status of Guidestar,
      but work is still needed. Need to find someone to keep the
      website up-to-date.

Status of action items

    * Andreas - Will follow up with Andrew Savory from LiMo to see if
      relevant information from their GTK+ study can be made more
      public. (will ping again).
    * Andreas - To ask Kat if she can reach out to the
      gnome-de gnome org mailing list about finding local German
      volunteers to help with the Desktop Summit 2011. (will ping again)
    * Bastien - Will try to find people who can consolidate the
      feedback about the Texas Instruments Zoom2 device to provide back
      to Texas Instruments.
    * Bastien - Will take over the internal review process task from
      Diego Urrelo (hopefully he can automate it).
    * Bastien - To find a way to automate the process of exporting
      results from internal review process and email it to the board.
    * Bastien - To discuss the use of badges (a-la Creative Commons,
      last.fm page colors, or PSN badges).
    * Bastien - To talk to Olav Vitters about using bugzilla to track
      Friends of GNOME post card sending.
    * Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
    * Bastien - To contact the BBC to discuss about possible
      collaboration in working directly with GNOME.
    * Bastien - Will reach out to Dave Richards from the City of Largo
      to plan for a hackfest there.
    * Brian - Develop trademark usage forms for common use cases. James
      Vasile from legal is working with Brian on this.
    * Brian - Check records of organizations with existing contracts to
      use the GNOME trademark. Taken over from Vincent Untz. Look at
      the archives in 2005 and try to determine which companies can use
      the GNOME trademark. Know what kind of contracts we had with
      them. Taken over from Jorge.
    * Germán - To discuss with GNOME Hispano about them handling GNOME
      Foundation money in Euros (€).
    * Germán - To track if the new method of boletos generates more or
      less money from Brazil.
    * Germán - To have a draft Fiscal Year Budget in October for the
      board to review.
    * Germán - Will provide an updated budget for review that we'll
      plan to send to foundation-list for community review.
    * Germán - Will assist with the GNOME 3 as a Foundation goal task
      and to help in getting the GNOME 3 as a Foundation Goal survey
      topics together. (Handing over to someone else.)
    * Og - Update the blog and planet to highlight that people are
      expected to sign and follow the GNOME Code of Conduct.
          o As per Paul's recommendation, I have emailed Vincent to ask
            him what his idea is for doing this.
          o Still have not heard back from vuntz
          o Still on ToDo.
    * Og - Will work to update the GNOME websites to update pages that
     refer to Stormy as the Executive Director.
          o Still on ToDo.
    * Og - To look into Google Checkout as an annual payment option for
      FoG.
          o Still on ToDo.
    * Paul - Will send an email to the foundation-list and the gnucash
      list seeking someone to take over the GnuCash automation. Taken
      over from Behdad Esfahbod.
    * Paul - To start work on next 2011 Annual Report ASAP (due start
      FY2012).
    * Paul - Will work with Gil Forcada from guifi.net and gnome-
      marketing to define the best way for organizations like guifi.net
      to participate in the GNOME community. Not many replies from the
      community. Diego Urrelo will draft something more concrete for
      gnome-marketing to determine the best name and process for
      managing this. There was a discussion on the mailing list and a
      few good ideas, Diego will wrap them up and send them again for
      further comments.
    * Paul - Will follow-up with Board to read the Advisory Board fees
      for small businesses proposal, ask for feedback and set a date to
      vote by.
    * Paul - To finish the Privacy Policy, get review from James
      Vasile, etc.
    * Paul - To review Justin's email about updating trademark
      agreements and email the marketing team for feedback.
    * Paul - Will follow up with the marketing-list to provide more
      details about what sort of work we would like to have done for
      the marketing contract.
    * Rosanna - Will apply for the GNOME credit card. Status: Filled
      out initial application, have appointment next Wednesday with the
      bank to continue process.
    * Rosanna - Will handle the purchase orders with Google for
      GIMP/GStreamer GSoC mentor payments as she has been doing it
      already for GNOME.
    * Rosanna - Automate the process of entering PayPal information
      into GnuCash.

New Action Items

    * Andreas - Will send out emails to get more contacts or
      suggestions for someone who may be interested in applying.
    * Brian -Will discuss with Bradley Kuhn ideas about how to improve
      GNOME/a11y Fundraising.
    * Og - Will email the ED mailing list and ask for an update on how
      the hiring process is going, how many applications, etc.
    * Og - Will email the foundation-list mailing list with a reminder
      of January 12th IRC meeting time details.
    * Paul - Will do a call for agenda items to the adboard list.

Discussed on Mailing List

    * Happy New Year!
    * Discussion about GNOME logo trademarking.
    * Discussion about a11y fundraising and whether the Software
      Freedom Conservancy might be able to help.
    * Further preparation of a budget for GNOME 3 goodies to provide at
      launch events.
    * Germán is making arrangements with Egencia (Travel Agency) to
      help take care of travel subsidies.
    * Discussion about running a survey to get a better perspective
      about how people feel The GNOME Foundation is doing.
    * Richard Stallman reminded the board to make an effort to promote
      free software at upcoming events.
    * Discussions about changing the meeting time to better suit
      people.