Meeting Minutes Published - May 13, 2010
- From: Brian Cameron <brian cameron oracle com>
- To: foundation-list <foundation-list gnome org>, foundation-announce gnome org
- Subject: Meeting Minutes Published - May 13, 2010
- Date: Mon, 24 May 2010 21:53:50 -0500
The meeting minutes for the May 13th GNOME Foundation board meeting
is now published. Refer here:
http://live.gnome.org/FoundationBoard/Minutes/20100513
Other past board meetings are archived here:
http://live.gnome.org/FoundationBoard/Minutes
-- text of the latest minutes follows --
Minutes for Meeting of May 13th, 2010
Next Meeting
* May 27, 2010
Attendance
* Brian Cameron
* Diego Escalante Urrelo
* Germán Póo-Caamaño
* Paul Cutler
* Rosanna Yuen
* Stormy Peters
* Vincent Untz
Regrets
* Srinivasa Ragavan
Missing
* Jorge Castro (at UDS?)
Recurring Items
* Review past action items.
* Did each person with action items send their status reports to
the board list before the meeting?
* Approve and make sure that minutes of last meeting were published
to foundation-announce and foundation-list.
* Make sure to start up the gobby server for better note taking.
* Update foundation.gnome.org website.
New Items
* Stormy's bonus review
o All board members have provided feedback and some final
decisions are being made.
o Plan to have the bonus approved within the next week.
* GNOME Foundation elections
o Nobody on the board has yet announced their candidacy for
the next term.
o Germán suggests board members should write/blog about their
tasks, what they do, the work involved, what people who are
considering to run should expect (i.e. the amount of work
per week involved with emails/discussions, etc.)
o ACTION: Everyone needs to encourage appropriate people to
consider running for the board.
o ACTION: Everyone on the board who plans to run for the next
term needs to announce their candidacy.
* Making the bid for GUADEC public?
o Germán hopes that this will be done by next week.
o Getting this completed within the next week would be good.
There will be good timing with the extension of the
deadline for the 2011 Desktop Summit.
* Sysadmin job
o An Interview Team has been established
+ The Interview Team is composed of 3 people: Jonathan
Blandford, Bradley Kuhn and Brad Taylor
+ Once hired, the sysadmin will report to Stormy.
+ Paul had an action to touch base with legal. The
email has been sent, but no response yet.
+ ACTION: Stormy will contact legal.
* Andalucia Accessibility Bid
o Stormy asked the people from Andalucia to introduce
themselves on the foundation-list.
o There was a requirement in the bid that they must work with
upstream.
o Should we do a press release? Stormy highlights that if we
decide to do another a11y hackfest that we could combine
these.
o ACTION: Vincent will talk to Juan Jesús Ojeda (Juanje) from
Andalucia and ask them to blog about the project.
* Finances
o Annual Report update
+ ACTION: Paul will send an Annual Report update by May
16th.
+ ACTION: Paul will follow up with Germán about the
financial data for the Annual Report.
o ACTION: Germán will share the financial data that was
provided to the advisory board to foundation-list.
o Update about what has been done with the GNOME Foundation
bank account since we discovered someone tried to cash a
fraudulent check.
+ The GNOME Foundation now has a new checking account.
+ The old account is still available for receiving
money, but money cannot be withdrawn from that
account. To transfer money out, Rosanna needs to call
them to unlock it temporarily.
+ The checks for the new account have been received.
+ There is still work to do. Rosanna still needs to set
up the new account to accept wire transfers, for
example. This work is underway.
o Acquiring a GNOME Foundation credit card.
+ We need this for mobile donations and for setting up
Orbitz.
+ Vincent, Brian, Paul, Diego, and Germán all approved.
+ ACTION: Rosanna will apply for credit cards for
herself and Stormy.
o GnuCash automation
+ Germán received the GnuCash automation information
from Rosanna and hopes to have some progress by the
next week.
+ We will do a call for volunteers to get the GnuCash
automation work done. Stormy recommends hiring
someone to do this work if there is not response from
the call for volunteers.
o Providing a program like "Friends of GNOME" to
organizations.
+ Perhaps the "Friends of GNOME" program should be
expanded to allow organizations to participate, or
should a new program be established?
# ACTION: Diego will touch base with the
marketing list to determine the best name and
process for managing this.
o Nokia arrangement and plans to coordinate with consulting
firms
+ A conversation has started on the GTK+ list.
+ Once we get feedback from the GTK+ list, the mobile
list, and the advisory board list, then the board
will need to make a decision about what to do.
+ We probably need to look for leaders to handle this
kind of topics in the future. We had Paul and Dave
working on this in the past.
o Donations in Brazil
+ ACTION: Vincent will send an email to Jonh thanking
him for doing the research about accepting donations
in Brazil via "Boletos".
o 360° Board Performance Review Survey
+ Results were sent to the list and are under
discussion.
* Event Updates
o Marketing Hackfest in Zaragoza
+ The Zaragoza Marketing Hackfest went really well and
was even more productive than the last Marketing
hackfest in Chicago.
+ The marketing team at the hackfest finished or almost
finished a lot of new material (talking point,
business cards, etc.).
o GNOME.Asia Summit/COSCUP co-located event in Taiwan
+ On Tuesday, May 11, the organizers for GNOME.Asia and
COSCUP had their first IRC meeting together. They are
planning to continue to have weekly IRC meetings
together to organize and coordinate
+ Currently working to get the website together.
+ Starting the process to seek sponsors.
+
http://mail.gnome.org/archives/asia-summit-list/2010-May/msg00025.html
o GUADEC
+ The AGM will be on Thursday at the end of the day so
that there are no conflicting meetings.
+ ACTION: Stormy will ping the GUADEC organizers to
make sure that meeting rooms for the board and
advisory board meetings are properly scheduled.
o "Co-locating in 2011"
+ The deadline for the Call for Bids will be extended.
o AEGIS conference and a11y hackfest there
+ The AEGIS project is an EU-funded effort at building
primarily open source accessibility solutions in the
desktop, web, and mobile spaces
+ http://www.aegis-project.eu/
+ AEGIS is having their first international conference
& user workshop in Seville, Spain October 6-8. The
announcement and call for paper submissions can be
found at:
#
http://www.aegis-project.eu/index.php?option=com_content&view=category&layout=blog&id=9&Itemid=26
+ Joanmarie Diggs from the GNOME accessibility
community will be giving a keynote.
+ Should we plan to do a GNOME accessibility hackfest
either before or after the AEGIS event?
+ Need to consider having more of a GNOME presence at
this event.
+ This is a topic for the next a11y IRC meeting, so
there will likely be more of an update soon.
* The board has been using Vincent's gobby server and it has proved
to be useful for taking minutes. Therefore, having a reliable
long-term solution is something we should investigate.
o ACTION: Paul will talk to the sysadmin team about setting
up a gobby server for the GNOME Foundation board to use for
minute taking and other purposes.
Completed Actions
* Diego - Will lead the board member review process: pick a date,
send reminders and coordinate with Stormy the missing members
surveys.
* Diego - Will help Stormy to organize the Zaragoza event.
* Diego - Will respond to Ronaldo Padula (Loja Geek Depto
Comercial) to let him know that the GNOME Foundation is
interested in negotiating merchandising agreements, but only if
they are non-exclusive. This task was done shortly after the
meeting.
* Germán - Regarding the Accessibility contract from Adalucia,
Check if Emergy and/or Yaco can attend at least one day at
Zaragoza. If not possible, Stormy may have a meeting with them in
Seville. People from both companies went to Zaragoza event and
they had a meeting.
* Rosanna - Will send emails about the state of GnuCash automation
to Paul so that he is in the loop about the state of affairs.
* Stormy - Will provide Diego with information about the results
from the survey that each board member was responsible for
filling out.
* Everyone - To review Stormy's report and provide feedback on
Stormy's bonus.
Status of action items
* Brian - Get information about what should be in an "Employee
Handbook". Draft approved by board. Now under review by the GNOME
legal team.
* Brian - Develop trademark usage forms for common use cases. James
Vasile from legal is working with Brian on this.
* Brian - Will track progress of GNOME.Asia event organization.
* Brian - Will follow up with the GNOME Usability community to
determine a schedule for upcoming Usability hackfests. An email
was sent to the GNOME usability list to encourage planning for
GUADEC BOF's, but no response yet.
* Diego - Taken over from Stormy. Will work with Gil Forcada from
guifi.net and gnome-marketing to define the best way for
organizations like guifi.net to participate in the GNOME
community. Not many replies from the community. Diego will draft
something more concrete for gnome-marketing and ask for comments.
* Germán - Will do the needful to make the bid for GUADEC public.
* Jorge - Will send an email seeking hackfest sponsorships from the
advisory board.
* Jorge - Taken over from Lucas - Work to ensure that Foundation
members sign the GNOME Code of Conduct, and make it a requirement
that new Foundation members need to sign this. Lucas completed a
draft currently under review, tarted discussion on foundation
list, got a lot comments and feedback, and summarized the
discussion points. The board seems to be still interested in
proposing Code of Conduct as an official guideline for Foundation
members as a way have a more clear message about the values of
the GNOME community.
* Jorge - Check records of organizations with existing contracts to
use the GNOME trademark. Taken over from Vincent. Look at the
archives in 2005 and try to determine which companies can use the
GNOME trademark. Know what kind of contracts we had with them.
* Paul - Will send an email to the foundation-list and the gnucash
list seeking someone to take over the GnuCash automation. Taken
over from Behdad.
* Paul - Will provide the board update in a week to the Board with
a list of articles and percentage completed for the Annual Report.
* Paul - Will lead putting together the GNOME Annual Report.
* Paul - Will reschedule the GNOME Foundation IRC meeting.
* Paul/Germán - Automate the process of entering PayPal information
into GnuCash. Taken over from Behdad.
* Rosanna - Research the GNOME Guidestar website and update if
necessary. Rosanna sent an update about the status of Guidestar,
but work is still needed. Need to find someone to keep the
website up-to-date.
* Srini - Follow up with potential sponsors for the co-located
summit in 2011.
* Srini - To update the GNOME Foundation private Wiki with new
Intel dial-in information.
* Stormy - To schedule a meeting with companies that do consulting
work with GNOME to start discussions on how we can help (how can
we work together). Sent email. Got a couple of positive
responses. Will follow up with others and schedule a meeting.
* Stormy - To follow up with the Advisory Board about acquiring a
second machine. Email sent, but no response yet.
* Stormy - Set up a Euro bank account.
* Stormy - To follow up with LiMo.
* Stormy - To finish following up with Orbitz to find out if the
GNOME Foundation can pre-purchase travel tickets.
* Stormy - Will discuss the opportunity to fund Mobile projects on
the GNOME mobile mailing list to determine the best way to
coordinate and make use of these resources.
* Vincent - Update the blog and planet to highlight that people are
expected to sign and follow the GNOME Code of Conduct. BLOCKED:
Waiting for Jorge's action on Code of Conduct.
* Vincent - Follow-up with Intel to determine what to do about
copyright assignment for clutter. Waiting for an official update
from Intel.
* Vincent - Follow up with Michael Meeks and Bradley Kuhn to see if
there is an interest in defining a policy the release team can
follow to know whether a project with a copyright assignment
requirement can be accepted or not. What sorts of copyright
assignments are acceptable? ONGOING: Bradley is working on an
updated draft. Pinged Bradley and Michael, got a substantial
reply, but not the updated draft yet.
* Vincent - Create a Philosophy page on the GNOME Wiki. BLOCKED:
need the Speaker Guidelines first.
* Vincent - Announce that the Speaker Guidelines are approved.
ONGOING: need to rework the guidelines a bit following comments
on foundation-list.
* Vincent - Organize the interview team for sysadmin. ONGOING: we
have three people in the team, we are improving the job
description, and we will hopefully be able to announce the job
next week.
New Action Items
* Diego - Will touch base with the marketing list to determine the
best name and process for managing this.
* Germán - Will share the financial data that was provided to the
advisory board to foundation-list.
* Paul - Will send an Annual Report update by May 16th.
* Paul - Will follow up with Germán about the financial data for
the Annual Report.
* Paul - Will talk to the sysadmin team about setting up a gobby
server for the GNOME Foundation board to use for minute taking.
* Rosanna - Will apply for the credit card.
* Stormy - Will ping the GUADEC organizers to make sure that
meeting rooms for the board and advisory board meetings are
properly scheduled.
* Vincent - Will talk to Juan Jesús Ojeda (Juanje) from Andalucia
and ask them to blog about the project.
* Everyone on the board - Needs to encourage appropriate people to
consider running for the board.
* Everyone on the board who plans to run for the next term - Needs
to announce their candidacy.
Discussed on the mailing list
* Preparation for the upcoming GNOME Foundation elections.
* The guadec.org domain was transferred to GNOME Foundation. Stormy
finished the process through Network Solutions.
* Planning for starting the interview process for hiring a system
administrator.
* Preparation for the GNOME Advisory Board meeting on Tuesday, May
11th. The topic was about GNOME Finances and included a review of
the GNOME budget.
* Cornelius Schumacher sent an email to the board proposing that
the deadline for GCDS 2011 Call for Hosts be extended to June
15th.
* The board is discussing Stormy's bonus for the time period
October, 2009 through March, 2010.
* Working with the bank to address the fact that someone tried to
cash a fraudulent check against the GNOME Foundation. The old
account is now on hold and a new account has been set up. Now
working to ensure that the new account information is provided to
those that need it.
* Stormy proposed setting up a survey that will be sent to people
after attending hackfests to better gather information about what
happened at the events to help the travel committee make sure
travel subsidy recipients are providing value.
* The costs for the GSettings hackfest were over budget. $1,984.56
instead of $1,400. This was due to the fact that lodging was more
expensive than anticipated. The board approved paying the higher
amount.
* Germán gave a very rough estimation of the travel sponsorships if
the GNOME Foundation decides to sponsor all 56 people who
requested full and partial sponsorship: $60,570. However, it does
not include the costs of the invited speakers.
* Jonh Wendell continued to research whether the GNOME Foundation
could accept Brazilian Boletos. Unfortunately, there do not seem
to be any banks that will allow Boletos to be connected to the
U.S. GNOME Foundation account. This will likely not be possible
for now. If a solution can be found (e.g. a service like ?PayPal
can accept Boletos or setting up a not-for-profit in Brazil with
a Brazilian bank account), then this will be looked into further.
* Diego suggested asking Joe "Zonker" Brockmeier about getting the
people who helped at the Texas Linux Fest GNOME booth to blog
about their experience.
* Planning for the AGM meeting at GUADEC 2010.
* Stormy let the board know that she was on a panel at a CU law
school/Silicon Flatirons event on April 29th about open source
and patents.
o http://www.silicon-flatirons.org/events.php?id=817
* Discussion about the draft GNOME Speaker Guidelines.
* Rosanna got the information about how much it costs to reprint
Friends of GNOME t-shirts. The cost breaks down as follows:
o 12-24 shirts: $16.90 each
o 25-48 shirts: $12.20 each
o 49-72 shirts: $10.05 each
o 73-144 shirts: $9.05 each
o 145-288 shirts: $8.35 each
o 289-500 shirts: $7.40 each
o 501-1000 shirts: $6.70 each
o XXL adds $1 each, XXXL adds $2 each
o no cost for screens as it is a reorder
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