Meeting Minutes Published - May 27, 2010
- From: Brian Cameron <brian cameron oracle com>
- To: foundation-list <foundation-list gnome org>, foundation-announce gnome org
- Subject: Meeting Minutes Published - May 27, 2010
- Date: Fri, 04 Jun 2010 14:50:31 -0500
The meeting minutes for the May 27th GNOME Foundation board meeting
is now published. Refer here:
http://live.gnome.org/FoundationBoard/Minutes/20100527
Other past board meetings are archived here:
http://live.gnome.org/FoundationBoard/Minutes
-- text of the latest minutes follows --
Minutes for Meeting of May 27th, 2010
Next Meeting
* June 10, 2010
Attendance
* Brian Cameron
* Germán Póo-Caamaño
* Jorge Castro
* Rosanna Yuen
* Stormy Peters
* Vincent Untz
Regrets
* Paul Cutler
* Srinivasa Ragavan
Missing
* Diego Escalante
Recurring Items
* Review past action items.
* Did each person with action items send their status reports to
the board list before the meeting?
* Approve and make sure that minutes of last meeting were published
to foundation-announce and foundation-list.
* Make sure to start up the gobby server for better note taking.
* Update foundation.gnome.org website.
New Items
* Shaun McCance's proposal for funding developer documentation.
o ACTION: Germán will follow up with Shaun McCance about how
the board can help with his proposal for funding developer
documentation.
* GNOME brand marketing arrangement with Ronaldo Padula (Loja Geek
Depto Comercial)
o The board agreed to propose a 10% fee.
o ACTION: Brian - Ronaldo Padula (Loja Geek Depto Comercial)
is interested to make arrangements with the GNOME
Foundation to sell GNOME branded merchandise. Diego is
working with Ronaldo, but was not present at the meeting.
The board agreed to make arrangements for a 10% royalty
fee. Brian will tell Diego about this so further
arrangements can be made.
* LWN.net agreement - status
o The GNOME Foundation received the legal agreement from the
lawyers and this has been shared this with LWN. Once this
is finalized, work with marketing can start.
* Women Outreach Program
o The Womens Outreach Program is moving forward and they are
putting together a plan.
o Marina will send a notice to the general public when it is
finalized.
o ACTION: Stormy will send an update to the board to
highlight the Women Outreach Program plans under
discussion.
* LiMo and GTK+
o ACTION: Stormy will schedule a meeting to discuss and
create the GTK+ Roadmap.
* Making the bid for GUADEC public
o Germán is making arrangements to make the GUADEC bid public
with Koen Martens.
* Sysadmin job
o ACTION: Stormy will send out the announcement for the
sysadmin job.
* Consorcio Fernando de los Rios para la Sociedad de la Información
y el Conocimiento (Consortium Fernando de los Rios for the
Knowledge and Information Society) is working on a bid to improve
GNOME accessibility. Details about the work being done are here:
o http://live.gnome.org/Guadalinfo_accesible
o
http://hoygan.yaco.es/first-results-in-the-evince-a11y-improvements
o
http://blogs.gnome.org/juanje/2010/05/24/warming-up-with-the-a11y-stuff/
o
http://blogs.gnome.org/juanje/2010/05/17/progressing-in-accessibility/
* Finances
o The GNOME Foundation has a new invoicing process to make us
more responsive to external teams requesting our help with
invoicing (teams like LGM for example).
o The GNOME Foundation should have the credit cards in the
next two weeks.
o Pre-purchasing tickets via a service like Orbitz.
+ More discussion with Orbitz is needed.
o GnuCash - status
+ No update yet. Germán will try to work on this over
the next two weeks. If this cannot be done by then,
the board will explore other options.
* Nokia arrangement to improve GNOME Mobility
o We have a list of potential uses for the money, based on
discussion on mailing lists.
o ACTION: Stormy will write a proposal how to spend the money
from Nokia to improve GNOME mobility based on discussion.
* Event Updates
o GNOME.Asia/COSCUP co-located event in Taiwan
+ Making good progress with finding sponors.
+ The website is coming along and should be live soon.
+ Now working on call for papers.
+ Minutes from last GNOME.Asia/COSCUP Organizational
IRC meeting held on Tuesday, May 25:
#
http://mail.gnome.org/archives/asia-summit-list/2010-May/msg00080.html
o GUADEC
+ Discussion about the budget.
+ ACTION: Vincent to mail to all board candidates that
the board meeting at GUADEC will be on Sunday.
+ There was a lot of discussion about terms and
conditions on the GUADEC mailing list. How was that
resolved?
+ ACTION: Germán will talk with the GUADEC organizers
to find out what happened as a result of the
discussion about the terms and conditions.
o Idlelo, a large (500 people) open source event that just
completed in Accra, Ghana (May 17-21).
+ http://idlelo.net/
+ Fernando Herrera will be doing the training and Ben
Konrath is representing GNOME.
+ Ben wrote some blog posts about the event:
#
http://www.bagu.org/blog/2010/05/16/the-idlelo-4-community-summit/
#
http://www.bagu.org/blog/2010/05/20/the-gnome-and-fedora-idlelo-booth/
#
http://www.bagu.org/blog/2010/05/21/idlelo-4-monday-and-tuesday/
#
http://www.bagu.org/blog/2010/05/23/idlelo-4-wednesday-thursday-and-friday/
+ ACTION: Vincent to ask Fernando to blog about how the
training went at Idlelo.
o Brazilian events request from Jonh Wendell
+ ACTION - Brian will touch base with Jonh Wendell
about upcoming Brazilian events.
o AEGIS conference and a11y hackfest
+ ACTION - Brian will touch base with the a11y leaders
and make sure that the transition is going well and
to see how the board can help them to be successful.
o GULEV Free & Open Source Software Conference 2010"
(GFOSSCon) to be held in Cancún MX, from November 17 to 19,
2010.
+ ACTION - Stormy will ping the GULEV Free & Open
Source Software Conference 2010 organizers and
provide them with a list of potential GNOME speakers
in Mexico.
* Improving membership application process
o Germán is working on this. We are just waiting for the
elections to end first since it would be best to recommend
changes after then.
Completed Actions
* Everyone on the board - Needs to encourage appropriate people to
consider running for the board.
* Everyone on the board who plans to run for the next term - Needs
to announce their candidacy.
* Brian - Will follow up with the GNOME Usability community to
determine a schedule for upcoming Usability hackfests. An email
was sent to the GNOME usability list to encourage planning for
GUADEC BOF's, but no response yet. Brian went ahead and scheduled
some BOF time slots for the Usability team.
* Brian - Ronaldo Padula (Loja Geek Depto Comercial) is interested
to make arrangements with the GNOME Foundation to sell GNOME
branded merchandise. Diego is working with Ronaldo, but was not
present at the meeting. The board agreed to make arrangements for
a 10% royalty fee. Brian will tell Diego about this so further
arrangements can be made. This new action item was completed
shortly after the meeting.
* Brian - Will touch base with Jonh Wendell about upcoming
Brazilian events. This new action item was done shortly after the
meeting.
* Brian - Will touch base with the a11y leaders and make sure that
the transition is going well and to see how the board can help
them to be successful. This new action item was completed shortly
after the meeting.
* Jorge - Will send an email seeking hackfest sponsorships from the
advisory board.
* Jorge - Taken over from Lucas - Work to ensure that Foundation
members sign the GNOME Code of Conduct, and make it a requirement
that new Foundation members need to sign this. Lucas completed a
draft currently under review, tarted discussion on foundation
list, got a lot comments and feedback, and summarized the
discussion points. The board seems to be still interested in
proposing Code of Conduct as an official guideline for Foundation
members as a way have a more clear message about the values of
the GNOME community.
* Srini - To update the GNOME Foundation private Wiki with new
Intel dial-in information.
* Stormy - Will ping the GUADEC organizers to make sure that
meeting rooms for the board and advisory board meetings are
properly scheduled.
* Vincent - Will talk to Juan Jesús Ojeda (Juanje) from Andalucia
and ask them to blog about the project.
o
http://blogs.gnome.org/juanje/2010/05/18/a11y_and_gnome3_hackfest_marketing/
o and other posts at http://blogs.gnome.org/juanje/.
Status of action items
* Brian - Get information about what should be in an "Employee
Handbook". Draft approved by board. Now under review by the GNOME
legal team.
* Brian - Develop trademark usage forms for common use cases. James
Vasile from legal is working with Brian on this.
* Brian - Will track progress of GNOME.Asia event organization.
* Diego - Taken over from Stormy. Will work with Gil Forcada from
guifi.net and gnome-marketing to define the best way for
organizations like guifi.net to participate in the GNOME
community. Not many replies from the community. Diego will draft
something more concrete for gnome-marketing to determine the best
name and process for managing this.
* Germán - Will do the needful to make the bid for GUADEC public.
* Germán - Will share the financial data that was provided to the
advisory board to foundation-list.
* Jorge - Check records of organizations with existing contracts to
use the GNOME trademark. Taken over from Vincent. Look at the
archives in 2005 and try to determine which companies can use the
GNOME trademark. Know what kind of contracts we had with them.
* Paul - Will send an email to the foundation-list and the gnucash
list seeking someone to take over the GnuCash automation. Taken
over from Behdad.
* Paul - Will provide the board update in a week to the Board with
a list of articles and percentage completed for the Annual Report.
* Paul - Will lead putting together the GNOME Annual Report.
* Paul - Will reschedule the GNOME Foundation IRC meeting.
* Paul - Will send an Annual Report update by May 16th.
* Paul - Will follow up with Germán about the financial data for
the Annual Report.
* Paul - Will talk to the sysadmin team about setting up a gobby
server for the GNOME Foundation board to use for minute taking.
* Paul/Germán - Automate the process of entering PayPal information
into GnuCash. Taken over from Behdad.
* Rosanna - Research the GNOME Guidestar website and update if
necessary. Rosanna sent an update about the status of Guidestar,
but work is still needed. Need to find someone to keep the
website up-to-date.
* Rosanna - Will apply for the GNOME credit card.
* Srini - Follow up with potential sponsors for the co-located
summit in 2011.
* Stormy - To schedule a meeting with companies that do consulting
work with GNOME to start discussions on how we can help (how can
we work together). Sent email. Got a couple of positive
responses. Will follow up with others and schedule a meeting.
* Stormy - To follow up with the Advisory Board about acquiring a
second machine. Email sent, but no response yet.
* Stormy - Set up a Euro bank account.
* Stormy - To follow up with LiMo.
* Stormy - To finish following up with Orbitz to find out if the
GNOME Foundation can pre-purchase travel tickets.
* Stormy - Will discuss the opportunity to fund Mobile projects on
the GNOME mobile mailing list to determine the best way to
coordinate and make use of these resources.
* Vincent - Update the blog and planet to highlight that people are
expected to sign and follow the GNOME Code of Conduct. BLOCKED:
Waiting for Jorge's action on Code of Conduct.
* Vincent - Follow-up with Intel to determine what to do about
copyright assignment for clutter. Waiting for an official update
from Intel.
* Vincent - Follow up with Michael Meeks and Bradley Kuhn to see if
there is an interest in defining a policy the release team can
follow to know whether a project with a copyright assignment
requirement can be accepted or not. What sorts of copyright
assignments are acceptable? ONGOING: latest draft available.
Waiting for comments.
* Vincent - Create a Philosophy page on the GNOME Wiki. ONGOING:
started a wiki page. Need to solidify it a bit.
* Vincent - Announce that the Speaker Guidelines are approved.
ONGOING: final version ready. Need to send a mail + blog about
them.
* Vincent - Organize the interview team for sysadmin. ONGOING: we
have three people in the team, we are improving the job
description, and we will hopefully be able to announce the job
next week.
New Action Items
* Germán - Will follow up with Shaun McCance about how the board
can help with his proposal for funding developer documentation.
* Germán - Will talk with the GUADEC organizers to find out what
happened as a result of the discussion about the terms and
conditions.
* Stormy - Will send an update to the board to highlight the Women
Outreach Program plans under discussion.
* Stormy - Will schedule a meeting to discuss and create the GTK+
Roadmap.
* Stormy - Will send out the announcement for the sysadmin job.
* Stormy - Will write a proposal how to spend the money from Nokia
to improve GNOME mobility based on discussion.
* Stormy - Will ping the GULEV Free & Open Source Software
Conference 2010 organizers and provide them with a list of
potential GNOME speakers in Mexico.
* Vincent - To mail to all board candidates that the board meeting
at GUADEC will be on Sunday. DONE just after the meeting.
* Vincent - To ask Fernando to blog about how the training went at
Idlelo.
Discussed on the mailing list
* The board wrapped up Stormy's bonus and shared the final results
with the GNOME Foundation employees. It will likely take a few
weeks to make a more public announcement.
* The GNOME and KDE boards agreed to extend the deadline for the
2011 Desktop Summit Call for Hosts to June 9th.
* The board approved spending $20,000 to fund the GNOME Women's
Outreach Program. $5,000 was already raised from Google, and
$25,000 provides funding for 5 women to participate.
* Discussion about how to best spend the money Nokia provided to
improve GNOME mobile.
* Discussion about putting together a GTK RoadMap. Javier Jardón
crafted a draft:
o http://live.gnome.org/JavierJardon/Roadmap
* The GNOME Foundation was invited to attend the GULEV Free & Open
Source Software Conference 2010" (GFOSSCon) to be held in Cancún
MX, from November 17 to 19, 2010. The GNOME Foundation is seeking
interested volunteers who can represent GNOME.
o http://gulev.org.mx/eventos/gfosscon10
* Negotiations with Ronaldo Padula (Loja Geek Depto Comercial)
about the terms of him selling GNOME branded merchandise in
Brazil.
* Shaun McCance proposed the idea to the board about possibly
funding a program to create better developer documentation for
the GNOME platform. Shaun's proposal is to create a topic-
oriented collection of how-tos. These would complement our
existing API references, and provide a gentle learning curve for
developers. Shaun suggests providing bounties for particular
topics. The hope is that, besides creating more content, this
will teach more people to write better. Shaun is looking for help
to identify the work involved and to make such a program
successful.
* Mark Shuttleworth will be giving the keynote talk at
GNOME.Asia/COSCUP in Taiwain in 2010.
o
http://mail.gnome.org/archives/asia-summit-list/2010-May/msg00048.html
* Brian Cameron is putting together a "Free Agent" t-shirt to
highlight that GNOME powers Sugar Labs and OLPC in a global
humanitarian effort to help children.
o
http://mail.gnome.org/archives/marketing-list/2010-May/msg00058.html
* Discussion about how to best recognize and reward companies who
send people to GNOME events like GUADEC.
* Vincent proposed a GNOME Philosophy page to provide a single
reference for GNOME philosophic matters.
* Discussion finalizing the proposed GNOME Speaker Guidelines.
* Discussion about setting up a new invoicing process to make us
more responsive to external teams requesting our help with
invoicing (teams like LGM for example).
* Stormy discussed the idea of setting up legal entities in other
country to facilitate donations and raising money. The legal
advise was:
o If we had a nonprofit entity in Europe or Brazil, it would
be a separate organization.
o We could use the boards and the bylaws to tie them
together. So for example, a European GNOME organization
could have the same board as the US one. For the Brazilian
one we could have the same board plus a Brazilian or two.
o We would have to maintain bank accounts and file taxes in
the region. This would be most of the work. We would have
at least an accountant and maybe an attorney in each place.
o If we do not think the new organization will increase our
donations by at least $10,000-20,000 a year, then it is
probably not worth it.
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