Re: Reminder | GNOME Engagement Meeting Tuesday April 3rd

[Nuritzi Sanchez <nuritzis stanfordalumni org>]

Answers in-line to the questions below. 

On Wed, Apr 4, 2018 at 4:20 AM, Alexandre Franke <afranke gnome org> wrote:

On Wed, Apr 4, 2018 at 12:44 PM, Alexandre Franke <afranke gnome org> wrote:
> It would be extremely useful to send out something to the list as a
> result of each meeting, either the minutes themselves or a link to the
> wiki page with them.

As an argument in favor of full minutes rather than links, if they had
been sent to the list for the meeting of March 27th, I would have seen
the below earlier and replied immediately by mail.

Right now, we are barely able to take notes. It would be great to have someone help with notes and send them out regularly. Volunteers for this are very welcome!

 

> Can't figure out who has access to add new people to Wordpress.
> Sri, Nuritzi, Oliver do not. Maybe Tom does?

I do, as well as Allan, and 8 other people. For this kind of request
it’s best not to target a specific individual who might not be
available at that time though. I would advise to ask on this list, on
the engagement channel or open a ticket against the website on the
relevant bugtracker (still bugzilla at the moment, product:website).

We'll add this to a ticket, good suggestion. 

 

Who needs what?

On Wed, Apr 4, 2018 at 3:44 AM, Alexandre Franke <afranke gnome org> wrote:

Hi,

The recipient of your mail appears as “marketing-list
<engagement-list gnome org>”. Can you look into renaming it in your
contact list to avoid confusion?

I'm not sure how this happened since I didn't manually name it "marketing list." Anyway, I've changed it. 

 

On Tue, Apr 3, 2018 at 6:49 AM, Nuritzi Sanchez
<nuritzis stanfordalumni org> wrote:

You told me before that you intended to use your GNOME email address
to avoid confusion. This is a reminder of that. You may want to look
into configuring your mail client differently to achieve that.

Yes, but this requires a workflow adjustment too. 

 

> The proposed agenda is below and you can find the editable version here:

I couldn’t find the agenda “below”.

Don't worry, it wasn't invisible / your eyes aren't going bad. Last week I didn't include one but forgot to remove that line from the template I normally use it. 

 

> If you're curious, you can take a look at notes from our previous meetings
> here: EngagementTeam Meetings [4].

It would be extremely useful to send out something to the list as a
result of each meeting, either the minutes themselves or a link to the
wiki page with them. This was happening in the past but it seems it
stopped around two years ago when someone else took over meeting
organization.

Yeah, that reflects the fact that we don't have a secretary or anyone who has volunteered to help us with notes. As mentioned above, we've barely managed to take notes. Again, if someone wants to volunteer to help with this, that'd be awesome!

 

Also, why does the pad keep a copy of past minutes? If they have been
moved to the wiki as they should, it would be beneficial to remove
them from the pad.

This is because our note-taking and publishing process is broken due to a lack of manpower. Ideally, we would translate the notes to GitLab tasks and send an email with the meeting notes, then archive the old notes each week. Since we don't have someone who can help with this, the next best thing is to keep the notes until someone can devote enough time to do it... even if that's once a month or even less frequently.