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Fwd: #Engagemenet | Meeting Notes Feb-26-2016

I just realized that Cassandra's notes from last meeting never got posted to the list. I'm not sure why. Who is the moderator of the list? It'd be great to know who to ping next time anything gets stuck. 

Thanks!



---------- Forwarded message ----------
From: Cassandra Sanchez <cassandra s 18 gmail com>
Date: Friday, February 26, 2016
Subject: #Engagemenet | Meeting Notes Feb-26-2016
To: engagement-list gnome org
Cc: Cassandra S <cassandra s 18 gmail com>


Hi All,

Thanks for joining our productive meeting today! Here are our meeting minutes from Friday February 26th, 2016: https://wiki.gnome.org/Engagement/TeamMeetings/26-FEB-2016. I'm also adding them below.
We hope you'll join the next meeting, on Friday March 4th, 2016 @ 17:00 UTC, on #engagement.

Thanks, and have a great weekend, everyone!

- Cassandra



Attended
    - Zana
    - Nuritzi
    - Allan
    - Adelia
    - Bastian
    - Sri
    - Cassandra


Wiki
  •  - SF engagement put together a new structure
  • - Allan’s advice: Learn syntax of how pages are written; Start off small, make small edits before creating new pages
  •  
  • Action Items:
  • - @bastian, @nuritzi will work on a prototype next week

Release 3.20
  •  - Need more people if possible to write release notes
  •  - March 26th: SF Release Party
  •  - invite people interested in learning about gnome/open source
  •  - have people join engagement team
  •  - can see if anyone is interested in learning how to write release notes
  •  - Sri joined GNOME writing the week in review, this could be a good exercise to attract newcomers and help them understand what is going on
  •  - Need to coordinate on March 26th to publish everything at once and organize who will be online at that time to coordinate
  •  - Video needs subtitles, how do we avoid a leak? 
  •  - only share on owncloud
  •  - share with a banner superimposed
  •  - share in low res
  •  - only share english subtitles and if necessary give out a screenshot for context
  •  - Ideally have translations in 2 weeks before release

  • Action Items:
  •  - @allan will coordinate on March 26th w/ release & engagement teams to organize who will be online
  •  - Need to find someone online for each social media channel to post at the same time and monitor comments/questions

  • Social Media: Release
  •  - Release is Wednesday March 23rd (release in europe in afternoon)
  •  - Social Media Hackathon March 5th in SF
  •  - Ramp up marketing of release; build up frequency
  •  - don’t want to go quiet after the release- try to keep the excitement going

  • Action Items:
  •  - @allan will put together notes of what to keep in mind (some information on style too))
  •  - @adelia, @sri will sync up with Allan about writing and contributing to release notes

Social Media: GUADEC

  • Action Items:
  •  - @nuritzi will look over etherpad of press release for guadec dates after this meeting
  •  - @sri post to twitter
  •  - @bastian post to g+
  •  - @nuritzi post to facebook

Friends of GNOME Redesign
  •  - Just did redesign a few days ago, but want new members to have input and shape it

  • Action Items:
  •  - @everyone let Allan know via IRC know if you have any comments or suggestions, feedback is welcome!
  •  - @zana and @steve will let engagement know when the next meeting is so newcomers can join

Linux Fest Northwest & Vienna
  •  - Hackfest at Linuxfest Northwest (one of 2 big free software open source conferences); attending is free; 3,000 people come; American FOSDEM
  •  - Can promote LAS GNOME @Linuxfest & @Linuxwochen
  •  - Christian & Sri will attend Linuxfest Northwest
  •  - Trying to get a German hacker to give a talk @Linuxwochen
  •  - Goal: get GNOME exposed
  •  - Want to get t-shirts or promotional materials for people that hack or fix bugs, give them out as rewards
  •  - Funds? May want to request an engagement team budget for next year
  •  - Stickers & t-shirts; stickers for Sri, Zana, Bastian, Toby, Kat, Siska, Julita (leftovers can be taken to GUADEC)

  • Action Items:
  •  - research printing & costs for stickers (online sites)
  •  - @zana to talk to sri about requesting funds from the board
  •  - @sri to ask florian and toby if they want to give talks @Linuxwochen
  •  - @aday to send a note to the foundation list to ask about giving talk in Vienna
  •  - @engagementSF create events calendar and create a process for requests to add to & maintain calendar

Annual Report
  •  - Everyone is busy with release; Adelia expects activity to ramp up after release
  •  - March 15th is a soft deadline, but it will be good to agree on a hard deadline with the authors ahead of time
  •  - Hard deadline March 31st?

  • Action Items: 
  •  - @aday and @adelia to sync up over hard deadline


Notes for newcomers on the release:
Release happens every 6 months (1 in spring, 1 in fall)
Contains: news items (on websites), screenshot pack (zip file full of screenshots), video (by bastian), release notes
release notes (biggest piece of work)
  •  - several pages, a lot of text, very detailed, describes features, but *user friendly*
  •  - designed to talk to user, not too technical, less for the developer or the hacker
  •  - explains why it matters when you use the system, translate what the developer has done (technical jargon) into how its relevant for users
  •  - Translated by translation teams: deadline is 2 weeks before release
  •  - Allan is main writer, but others contribute at times




.............................................................................

Nuritzi Sanchez  |  +1.650.218.7388 |  Endless 
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