GNOME.Asia Summit last week briefing notes

[Frederic Muller <fredm gnome org>]

Hi all,

First let's welcome Chandni as a new member of the Asia Summit 
organizing committee... (clap clap clap).

Now down to what was discussed:
1. Custom clearance:
- Fred to write/update the draft to include customs reference numbers
- Fred to add the approved content to GNOME letter header paper, print
- Brian signs the printed document
- Bharath to scan the document and send to customs
2. Pockey will update the wiki page for volunteers tasks. Page is 
located at https://live.gnome.org/GnomeAsia/2011Summit/VolunteerTasks
3. Get volunteers to install and play with GNOME 3, write down 
questions, problems and their resolutions => purpose is to prepare a 
good FAQ for help desk on release day.
4. On Wednesday check the best way to have OpenSUSE running on the 100 
PCs for the training sessions
5. Potential booth candidates:
- Mozilla: not confirmed, Fred to follow up
- FSF: Akhil and Fred to see how to push for participation
- ISP: confirmed
- Novell: confirmed - 2 spots
- GNOME booth: confirmed, need to prepare with marketing
- Bangalore LUG: not confirmed, Akhil and Fred to follow up
- Oracle: Emily to follow tomorrow
- KDE: local team and Fred to follow up and encourage a collaboration 
initiative
- BOSS Linix: local team and Fred to follow up
- OLPC/Sugar: Fred to follow up with speaker
- University student union: Pockey/Bharath to follow up with volunteers
=> associated tasks are:
- Team finalize booth map
- Fred post it on the website
6. Logo cut off date for sponsors is today! Inform ISP (Akhil)
7. Pockey to make the backdrop design once we have all logos
8. Conference badges:
- Decision was made to use plastic holders with metal clips (like the 
Intel passes) for everyone (total registration - 30%), using the printed 
program (A4) folded and writing the name on the front
- Lanyards will be up for sales at the GNOME booth (GNOME lanyards if 
possible). We will print 100 of them (MOQ?)
- A donation box will be available to pay for the lanyards (volunteers)
9. Pockey to design the foldable schedule to be printed
10. We need pens available at the registration counter -> volunteers
12. GNOME booth will be run and planned for by Allan & Max
13. We will not stream talks videos. Instead twice a day videos will be 
edited and upload somewhere to be decided
14. Review talks schedule and make plan B based on India participation 
in the final

I'll upload that summary in the wiki in the GNOME.Asia meeting notes 
area @ https://live.gnome.org/action/edit/GnomeAsia/Minutes/20110328

Thanks and please feel free to review and correct any mistake or omission.

Fred