IRC Meeting notes Apr 13th - 14: 00 UTC
- From: Pockey Lam <pockey beijinglug org>
- To: asia-summit-list <asia-summit-list gnome org>
- Subject: IRC Meeting notes Apr 13th - 14: 00 UTC
- Date: Tue, 13 Apr 2010 22:27:58 +0800
Dear all,
Please find below the meeting notes for the IRC chat today:
Participants: Emily, Fred and Pockey
1) Emily suggested to add Vincent (Vincnd D) in the website team to help
Will
2) Pockey sent email to Pingooo (COSCUP) to ask
a) budget estimation for shared cost
b) confirmed sponsors for their side
c) their preference of website content development, do they prefer 1
website or 2 websites for the co-host event
d) how many speakers on their side in total (exclude lightning talks)
**Once got the replies, will share with the list here
3) The team to call for sponsors include:
Emily, Brian, Stormy, Fred and Pockey
**Anybody else wants to join?
Next steps:
1) Emily to send out the co-host with COSCUP proposal to the GNOME board
to get approval
2) Pockey to inform COSCUP if proposal approved and get them to join our
irc meetings
3) Everybody to agree on a schedule for bi-weekly IRC meeting
4) Prepare call for sponsor proposal as soon as possible
5) Start website content development
If you have any question, please feel free to let us know.
Cheers,
Pockey
On Tue, 2010-04-13 at 13:57 +0800, Emily Chen wrote:
> This is our first meeting in 2010. If you prefer other meeting time,
> we are open to change it based on everyone's preferences.
>
> IRC: #asia-summit @ irc.gnome.org
>
> We will write meeting notes and send out the list after the IRC
> meeting.
>
> Thanks,
> -Emily
>
> ---------- Forwarded message ----------
> From: Pockey Lam <pockey beijinglug org>
> Date: 2010/4/12
> Subject: Re: [Fwd: COSCUP team's proposal for a joint conference]
> To: asia-summit-list <asia-summit-list gnome org>
>
>
> Dear all,
>
> Heard replies from Stormy, Fred and Emily, seems the proposal is not
> bad :)
>
> How about we start a weekly meeting to discuss about our next steps.
>
> Time suggested by Emily and myself is Tuesday night (i.e. tomorrow
> April
> 13, 2010 : 1400 UTC )
>
> Agenda would be:
> 1) comments on proposal
> 2) talk about the website, so Will please join us, if the time is not
> okay for you, please let us know.
> 3) sponsorships brainstorming
>
> Everybody please reply here if you can join or not.
>
> Thanks,
> Pockey
>
>
> On Fri, 2010-04-02 at 22:51 +0800, Pockey Lam wrote:
> > Dear all,
> >
> > Please find attached the proposal from COSCUP. Let's have a look and
> > free feel to comment.
> >
> > Thanks,
> > Pockey
> >
> > -------- Forwarded Message --------
> > From: pingooo <ping nsr yeh gmail com>
> > To: Pockey Lam <pockey beijinglug org>
> > Cc: Emily Chen <emilychen522 gmail com>, Frederic Muller
> > <fred beijinglug org>, Jouston Huang <jouston gmail com>, Rex Tsai
> > <rex cc tsai gmail com>, lman <lman ugadigital com>, KC Chen
> > <kc free gmail com>, Ernest Chiang <dwchiang gmail com>
> > Subject: COSCUP team's proposal for a joint conference
> > Date: Wed, 31 Mar 2010 19:10:23 -0700
> >
> > Hi Pockey,
> >
> >
> > Please find in the attachment the proposal from COSCUP team to the
> > respected Gnome.Asia Summit Committee for a joint conference of GAS
> 2010
> > and COSCUP 2010.
> >
> >
> > Please feel free to ask any questions that you may have on the
> proposal.
> >
> >
> > Let me introduce Ernest Chiang here. He is the designated contact
> point
> > of the COSCUP team for you. We'll work together until the Gnome.Asia
> > Summit Committee comes to a decision. Should you decide to accept
> our
> > proposal, Ernest will take over the communications.
> >
> >
> > cheers,
> > Ping
> >
> > 2010/3/29 pingooo <ping nsr yeh gmail com>
> > Hi Pockey,
> >
> >
> > Due to my trip to the U.S. and schedule conflicts, the
> proposal
> > hasn't been finished until now. It is up for the final round
> of
> > internal review by marketing group and also English
> > proofreading. I'm sorry that I'll have to delay it for 2 to
> 3
> > days. I hope you don't mind. :p
> >
> >
> > Thanks,
> > pingooo
> >
> > 2010/3/10 Pockey Lam <pockey beijinglug org>
> >
> >
> > Dear Pingooo,
> >
> > We are so glad to hear that and I think you already
> have
> > enough
> > knowledge :) to prepare the proposal. Of course if
> you
> > have any more
> > question please feel free to ask.
> >
> > Cheers,
> > Pockey
> >
> >
> > On Thu, 2010-03-11 at 00:56 +0800, pingooo wrote:
> > > Hi Pockey,
> > >
> > >
> > > As title, the COSCUP team have reached a
> conclusion
> > that we'll file a
> > > proposal to Gnome.Asia Summit Committee on having
> GAS
> > and COSCUP as
> > > joint conferences on 8/14 - 8/15 this year. We'll
> send
> > you our
> > > proposal by March 29, hopefully earlier.
> > >
> > >
> > > If you have any suggestions on the proposal
> writing or
> > anything,
> > > please let me know.
> > >
> > >
> > > Looking forward to a pleasant and fruitful
> > collaboration with all of
> > > you!
> > >
> > >
> > > cheers,
> > > pingooo
> > >
> > >
> > > p.s. This mail is CCed to the whole COSCUP team.
> > >
> > > 2010/3/8 Pockey Lam <pockey beijinglug org>
> > > Dear Pingooo,
> > >
> > > Sure! we will wait for your feedback and
> look
> > forward to work
> > > with you
> > > guys :)
> > >
> > > Pockey
> > >
> > >
> > > On Mon, 2010-03-08 at 02:06 +0800, pingooo
> > wrote:
> > > > Hi Pockey,
> > > >
> > > >
> > > > Time flies. I know the time I promised
> you
> > has come and
> > > gone, but I'm
> > > > sorry that we haven't reached a final
> > conclusion yet. I'll
> > > get back to
> > > > you in a few days.
> > > >
> > > >
> > > > pingooo
> > > >
> > > > 2010/2/25 Pockey Lam
> <pockey beijinglug org>
> > > > Dear pingooo!
> > > >
> > > > Thanks a lot and we wait for
> your
> > feedback then :)
> > > >
> > > > Regards,
> > > > Pockey
> > > >
> > > >
> > > > On Thu, 2010-02-25 at 17:10
> +0800,
> > pingooo wrote:
> > > > > Hi Pockey,
> > > > >
> > > > >
> > > > > That's cool.
> > > > >
> > > > >
> > > > > Rex and I have summarized what
> we
> > have discussed
> > > and agreed
> > > > upon, and
> > > > > sent it to the whole COSCUP
> team
> > for reality
> > > checks on
> > > > execution. This
> > > > > is like the pre-launch checks
> in a
> > NASA control
> > > room. Every
> > > > station
> > > > > has to report back "go" for
> the
> > launch to happen.
> > > :)
> > > > >
> > > > >
> > > > > I'll let you know the outcome
> by
> > the end of next
> > > week.
> > > > >
> > > > >
> > > > > cheers,
> > > > > pingooo
> > > > >
> > > > > 2010/2/24 Pockey Lam
> > <pockey beijinglug org>
> > > > > Hi Pingooo,
> > > > >
> > > > > Got you! In this case,
> we
> > would rather let
> > > the local
> > > > organizer
> > > > > (you)
> > > > > propose and be
> suggested
> > in the
> > > proposal :) as long
> > > > as all the
> > > > > rooms
> > > > > would be "rather"
> full ;)
> > I guess we will
> > > have no
> > > > problem.
> > > > >
> > > > > And I don't think we
> mind
> > to be noticed
> > > last min for
> > > > which
> > > > > room we will
> > > > > be as well... as long
> as
> > in the venues it
> > > is well
> > > > written so
> > > > > audiences
> > > > > are easy to find out
> where
> > to go.
> > > > >
> > > > > Thanks,
> > > > > Pockey
> > > > >
> > > > >
> > > > >
> > > > > On Wed, 2010-02-24 at
> > 22:14 +0800, pingooo
> > > wrote:
> > > > > > Hi Pockey,
> > > > > >
> > > > > > 2010/2/24 Pockey Lam
> > > <pockey beijinglug org>
> > > > > > Dear Pingooo
> and
> > other COSCUP
> > > core
> > > > members,
> > > > > >
> > > > > > Thank you
> very
> > much for your
> > > > understanding!
> > > > > >
> > > > > > I totally
> agreed
> > that we should
> > > agree on
> > > > the
> > > > > principles in
> > > > > > advance :)
> > > > > > and if you
> are
> > comfortable with
> > > our offer,
> > > > sure
> > > > > please go
> > > > > > ahead!
> > > > > >
> > > > > >
> > > > > >
> > > > > > Cool that we agree
> on
> > this principle!
> > > :)
> > > > > >
> > > > > >
> > > > > >
> > > > > > For "By the
> way,
> > the venue we're
> > > looking
> > > > into has
> > > > > one big room
> > > > > > (~500
> > > > > > seats) and 3
> > smaller rooms (100+
> > > seats
> > > > each). About
> > > > > the 3
> > > > > > plenary
> talks
> > > > > > of
> Gnome.Asia
> > Summit, do you
> > > need them to
> > > > be shown
> > > > > to all 4
> > > > > > rooms, or
> > > > > > just the 2
> rooms
> > used for
> > > Gnome.Asia
> > > > Summit?"
> > > > > >
> > > > > >
> > > > > > - Usually
> > keynotes will only be
> > > presented
> > > > in the
> > > > > "one big
> > > > > > room" while
> no
> > > > > > other talks
> > should be hosted in
> > > other
> > > > smaller rooms
> > > > > at the
> > > > > > same time.
> In
> > > > > > this case,
> we
> > wish the keynotes
> > > (3 plenary
> > > > talks)
> > > > > should be in
> > > > > > the big
> > > > > > room, please
> let
> > me know if I am
> > > wrong ;)
> > > > > >
> > > > > >
> > > > > > I should've
> mentioned
> > that the venue has
> > > the
> > > > capability of
> > > > > > broadcasting the big
> > room event to other
> > > rooms, so
> > > > we don't
> > > > > have to
> > > > > > pack 600 - 700
> people in
> > a 500 seat
> > > room.
> > > > > >
> > > > > >
> > > > > > I think this is a
> > question on the
> > > definition of
> > > > "plenary" in
> > > > > the
> > > > > > 4-track joint
> > conference. COSCUP has
> > > plenary talks
> > > > for a few
> > > > > sponsors
> > > > > > at the highest
> level. To
> > disambiguate
> > > things,
> > > > let's call it
> > > > > "super
> > > > > > plenary" when there
> is
> > no programs in 3
> > > other
> > > > rooms. An
> > > > > "ordinary
> > > > > > plenary" would only
> > vacate the program
> > > of the
> > > > other room in
> > > > > the same
> > > > > > conference - so
> > Gnome.Asia Summit can
> > > have
> > > > programs while a
> > > > > COSCUP
> > > > > > plenary is going on,
> and
> > vice versa.
> > > > > >
> > > > > >
> > > > > > I think "super
> plenary"
> > is very
> > > prestigious for
> > > > obvious
> > > > > reasons. It
> > > > > > has impact on the
> > program of both
> > > conferences -
> > > > besides
> > > > > taking time
> > > > > > away from technical
> > talks, both
> > > conferences have
> > > > to
> > > > > absolutely sync on
> > > > > > time. I'm not sure
> how
> > to handle it yet.
> > > > > >
> > > > > >
> > > > > >
> > > > > >
> > > > > > Since the room sizes
> are
> > drastically
> > > different, we
> > > > intend to
> > > > > ask
> > > > > > audiences to pick
> the
> > track they want to
> > > attend
> > > > during
> > > > > registration,
> > > > > > and award the big
> room
> > to the track with
> > > the most
> > > > picks. In
> > > > > other
> > > > > > words, we won't know
> > which rooms will be
> > > used for
> > > > Gnome.Asia
> > > > > Summit
> > > > > > tracks until the
> > registration is closed.
> > > Is that
> > > > okay?
> > > > > >
> > > > > >
> > > > > > pingooo
> > > > > >
> > > > > >
> > > > > >
> > > > > >
> > > > > >
> > > > > > Thanks,
> > > > > > Pockey
> > > > > >
> > > > > >
> > > > > >
> > > > > > On Wed,
> > 2010-02-24 at 20:58
> > > +0800, pingooo
> > > > wrote:
> > > > > > > 2010/2/24
> > pingooo
> > > > <ping nsr yeh gmail com>
> > > > > > >
> +CC
> > COSCUP core team
> > > > > > >
> > > > > > >
> > > > > > > Hi
> > Pockey,
> > > > > > >
> > > > > > >
> > > > > > > To
> > accelerate the
> > > discussion,
> > > > I'm CCing
> > > > > the core
> > > > > > team of
> > > > > > >
> COSCUP
> > here. My hope
> > > is to get
> > > > all
> > > > > potential
> > > > > > showstoppers
> > > > > > >
> > elaborated and
> > > mutually
> > > > agreeable
> > > > > solutions found
> > > > > > before
> > > > > > >
> > bringing this topic to
> > > the whole
> > > > COSCUP
> > > > > team. At
> > > > > > that stage,
> > > > > > >
> we'll
> > file a proposal
> > > if all
> > > > leaders of
> > > > > various
> > > > > > tasks are
> > > > > > >
> > comfortable with
> > > executing the
> > > > proposal. I
> > > > > hope you
> > > > > > can
> > > > > > >
> > understand the reason
> > > why we
> > > > have to do it
> > > > > this way.
> > > > > > >
> > > > > > >
> > > > > > >
> > > > > > >
> > > > > > > On
> to
> > your question on
> > > budget.
> > > > To have a
> > > > > joint
> > > > > > conference
> of A
> > > > > > >
> and B
> > together, there
> > > will be
> > > > costs that
> > > > > are
> > > > > > specific to
> > > > > > >
> > conference A,
> > > conference B, and
> > > > shared
> > > > > costs. I
> > > > > > think it is
> > > > > > >
> > reasonable that each
> > > committee
> > > > raises
> > > > > funds to cover
> > > > > > its own
> > > > > > >
> > specific costs like
> > > speaker's
> > > > travel
> > > > > expenses, and
> > > > > > split the
> > > > > > >
> shared
> > costs like
> > > revenue, food,
> > > > > conference booklet,
> > > > > > and so
> > > > > > >
> on. We
> > can negotiate
> > > > > > >
> > > > > > >
> > > > > > >
> > s/revenue/venue/ :p
> > > > > > >
> > > > > > >
> > whether it should be a
> > > 50-50
> > > > split, some
> > > > > other
> > > > > > percentages,
> or
> > > > > > >
> best
> > effort and good
> > > will at a
> > > > later time.
> > > > > > >
> > > > > > >
> > > > > > > If
> you
> > agree with this
> > > > principle, I don't
> > > > > worry too
> > > > > > much if
> > > > > > >
> you
> > can meet 5K or
> > > 10K. I think
> > > > we can
> > > > > manage. :)
> > > > > > >
> > > > > > >
> > > > > > >
> What
> > do you think?
> > > > > > >
> > > > > > >
> > > > > > >
> > > > > > >
> > > > > > > By
> the
> > way, the venue
> > > we're
> > > > looking into
> > > > > has one big
> > > > > > room
> > > > > > >
> (~500
> > seats) and 3
> > > smaller rooms
> > > > (100+
> > > > > seats each).
> > > > > > About the
> > > > > > > 3
> > plenary talks of
> > > Gnome.Asia
> > > > Summit, do
> > > > > you need
> > > > > > them to be
> > > > > > >
> shown
> > to all 4 rooms,
> > > or just
> > > > the 2 rooms
> > > > > used for
> > > > > > Gnome.Asia
> > > > > > >
> > Summit?
> > > > > > >
> > > > > > >
> > > > > > >
> > cheers,
> > > > > > >
> > pingooo
> > > > > > >
> > > > > > >
> > > > > > >
> > > > > > >
> > > > > > >
> > 2010/2/22 Pockey Lam
> > > > >
> <pockey beijinglug org>
> > > > > > >
> > > > > > >
> > > > > > >
> > Dear Pingooo,
> > > > > > >
> > > > > > >
> > Happy New
> > > Year :)
> > > > > > >
> > > > > > >
> > After
> > > discussion with
> > > > the board
> > > > > members:
> > > > > > >
> > > > > > >
> > Actually our
> > > only
> > > > concern is about
> > > > > the tight
> > > > > > timing to
> > > > > > >
> > get sponsor,
> > > but
> > > > > > >
> > we still
> > > believe in the
> > > > potential
> > > > > of having
> > > > > > a good
> > > > > > >
> > event together
> > > with
> > > > > > >
> > COSCUP. If we
> > > cannot
> > > > meet the
> > > > > target budget
> > > > > > on our
> > > > > > >
> > side, we
> > > believe that
> > > > > > >
> > we always find
> > > ways to
> > > > cut budget
> > > > > or have
> > > > > > less tracks.
> > > > > > >
> > > > > > >
> > Knowing that
> > > your target
> > > > budget is
> > > > > 30K USD,
> > > > > > while half
> > > > > > >
> > is 15K USD, if
> > > we
> > > > > > >
> > can only meet
> > > let's say
> > > > 5K or 10K,
> > > > > how would
> > > > > > you
> > > > > > >
> > propose to
> > > organize the
> > > > > > >
> > event
> > > together? maybe we
> > > > can
> > > > > discuss about
> > > > > > this
> > > > > > >
> > possibility
> > > first?
> > > > > > >
> > > > > > >
> > Look forward
> > > to your
> > > > reply!
> > > > > > >
> > > > > > >
> > Cheers,
> > > > > > >
> > Pockey
> > > > > > >
> > > > > > >
> > > > > > >
> > > > > > >
> > On Sun,
> > > 2010-02-14 at
> > > > 13:03 +0800,
> > > > > pingooo
> > > > > > wrote:
> > > > > > >
> > > > > > >
> > > > > > >
> > > Hi Pockey,
> > > > > > >
> > >
> > > > > > >
> > >
> > > > > > >
> > > Happy
> > > Chinese New
> > > > Year!
> > > > > > >
> > >
> > > > > > >
> > >
> > > > > > >
> > > The acting
> > > leader of
> > > > the COSCUP
> > > > > team, Rex
> > > > > > Tsai, has
> > > > > > >
> > evaluated the
> > > > > > >
> > > recap that
> > > you and I
> > > > wrote.
> > > > > We're going to
> > > > > > have a
> > > > > > >
> > team-wide
> > > discussion
> > > > > > >
> > > soon.
> > > However, we
> > > > found a
> > > > > potential
> > > > > > showstopper.
> > > > > > >
> > >
> > > > > > >
> > >
> > > > > > >
> > > We're going
> > > to have
> > > > COSCUP on
> > > > > 2010/8/14 -
> > > > > > 2010/8/15.
> > > > > > >
> > The date is
> > > fixed
> > > > > > >
> > > for many
> > > reasons. Is
> > > > the date
> > > > > acceptable
> > > > > > for
> > > > > > >
> > Gnome.Asia
> > > Summit 2010?
> > > > > > >
> > > If not, I'm
> > > sorry that
> > > > we will
> > > > > not be able
> > > > > > to file a
> > > > > > >
> > proposal on
> > > other
> > > > > > >
> > > dates.
> > > > > > >
> > >
> > > > > > >
> > >
> > > > > > >
> > > I know you
> > > are
> > > > concerned about
> > > > > the lead
> > > > > > time for
> > > > > > >
> > getting
> > > sponsors. I
> > > > > > >
> > > don't know
> > > much about
> > > > > international
> > > > > > sponsors.
> From
> > > > > > >
> > local
> > > companies and
> > > > > > >
> > > global
> > > companies with
> > > > branches
> > > > > in Taiwan,
> > > > > > we were
> > > > > > >
> > able to secure
> > > 19
> > > > > > >
> > > sponsors
> > > with 3.5
> > > > months of lead
> > > > > time for
> > > > > > COSCUP
> > > > > > >
> > 2009. I
> > > estimate that
> > > > > > >
> > > we will have
> > > about 4.5
> > > > months of
> > > > > lead time
> > > > > > this
> > > > > > >
> > year.
> > > > > > >
> > >
> > > > > > >
> > >
> > > > > > >
> > > Best wishes,
> > > > > > >
> > > pingooo
> > > > > > >
> > >
> > > > > > >
> > >
> > > > > > >
> > > > > > >
> > > > > > >
> > > > > > >
> > > > > > >
> > > > > >
> > > > > >
> > > > > >
> > > > >
> > > > >
> > > > >
> > > > >
> > > >
> > > >
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