Re: Fwd: notes from our meeting (In GNOME.Asia Summit 2009 )

[Pockey Lam <pockey beijinglug org>]

Hi Emily,

How should we start? I can start to draft an outline first, do you want
me to write directly in the gnome.org wiki or start somewhere first,
only put it in the GNOME.org wiki page when it's done?

Cheers,
Pockey


On Wed, 2009-12-09 at 12:02 +0800, Emily Chen wrote:
> Hi Pockey, 
> 
> That's a good template for us to reference。 
> 
> BTW， we can also refer to GUDEC's planning page: 
> http://live.gnome.org/GuadecPlanningHowTo
> 
> Let's work on it together. 
> -Emily
> 
> 2009/12/8 Pockey Lam <pockey beijinglug org>
>         Dear Emily,
>         
>         Finally, the SFDCHina.org site is up again... here is the
>         howto for
>         organizing SFD events, the main purpose is to help
>         Universities students
>         to organize their own events :)
>         
>         http://www.sfdchina.org/index.php?option=com_jfusion&Itemid=62&lang=en
>         
>         As mentioned during the committee member meeting, let's create
>         one at
>         the GNOME.org wiki for organizing GNOME.Asia Summit to include
>         all the
>         tips, challenges, experiences for our upcoming potential
>         organizers.
>         
>         Thanks,
>         Pockey
>         
>         On Thu, 2009-11-26 at 00:47 +0800, Emily Chen wrote:
>         
>         
>         > Hi all,
>         >
>         > This is the meeting notes of GNOME.Asia Committee member
>         meeting.
>         >
>         > Add your comments and new ideas after this summit 2009.
>         >
>         > -emily
>         >
>         > ---------- Forwarded message ----------
>         > From: Stormy Peters <stormy gnome org>
>         > Date: 2009/11/22
>         > Subject: notes from our meeting
>         > To: Emily Chen <emilychen522 gmail com>
>         >
>         >
>         > GNOME Asia Summit Meeting, 10:45am-11:40am
>         >
>         > Attended:
>         > Pockey
>         > Emily
>         > Fred
>         > Mario
>         > Stormy
>         >
>         > Agenda:
>         > Past year, this year, next year
>         > About everything
>         >
>         > Past year is already done.
>         >
>         > Is GNOME Asia just for the event or do we want to do
>         something else
>         > like users group? Or do we want to position ourselves with
>         the other
>         > desktop environments.
>         > * promote gnome technologies
>         > * raising awareness
>         > * for developers and users
>         >
>         > Beijing GNOME User Group:
>         > * Beijing is the beginning
>         > * GNOME is new to people
>         > * Promote GNOME in Asia, get developers together
>         > * Then can target users
>         > * Build GNOME community in Asia
>         > * Asia is different because everyone doesn't speak English
>         >
>         > Follow the model of Debian with DebConf
>         > * Difficult to establish all the relations, ask for
>         sponsors, all at
>         > once. Thing is to establish the relationships.
>         > * DebConf has a global team with sponsors each year.
>         > * Local partners for internet, rooms, food, ...
>         > * The money is gotten on the global level. The same sponsors
>         join
>         > again and support it.
>         > * 150 volunteers come one week before the event to set it
>         up.
>         > * 5,000-6,000 attendees, all developers
>         > * There was a mini debconf in Taiwan, 40-50 attendees,
>         AsianDeb, next
>         > year in Thailand
>         > * Hosts make the application 2 years before
>         >
>         > * Do the call soon. Get the spot for next year and
>         immediately put a
>         > call for 2011.
>         > * Candidates for next year:
>         >   * Singapore (Emily talked to Alfred, talk to Red Hat,
>         Eugene), good
>         > community, hosting at a university
>         >   * Taiwan, Thailand, maybe India, Cambodia,
>         >   * talk to local communities first
>         >   * send out call for hosting the event. ACTION OWNER: Emily
>         >   * after the call goes out, contact the local teams. ACTION
>         OWNER:
>         > Emily & others
>         >   * If people don't want to sponsor this year, we should ask
>         them to
>         > consider future years
>         > * Sponsors
>         >   * We need to ask for money as soon as we know where it is
>         >
>         > This year's event feedback:
>         > * Lost time on the website (was hard to do remotely)
>         >   * DebConf local team owns website. GUADEC too but it is an
>         issue.
>         > * Connection to US made the website very slow
>         > * Professional solution (expectation, pentabof)
>         > * Why is there no open source solution for events
>         > * Mediawiki (event organization), wordpress (event blogging)
>         and
>         > pentabof (Registration)
>         > * Very short time to prepare
>         > * Paperwork is difficult
>         > * Must be a local company to organize an event in Vietnam
>         > * Verify that the GNOME Foundation is a real company is
>         difficult, we
>         > got a stamp
>         > * Might be easier if you have one strong international open
>         source
>         > company in that country
>         > * More international than Beijing. Cambodian, Signapore,
>         Chinese, ...
>         > * Volunteers were great
>         > * Gathering the press articles
>         > * Has people walking around collecting pictures
>         >
>         > Other ideas:
>         > * Ask people to write blog entries before to advertise
>         > * Gather flickr, twitters, etc in one site (Did it in
>         Beijing, have
>         > code.)
>         > * Have signage to tell people how to tag, twitter, etc
>         > * Write a how to have a GNOME Asia (put in gnome.org wiki)
>         > * Have a conference planning hackfest
>         > * Have GUADEC stuff (not always relevant), have How to Plan
>         a Software
>         > Freedom Day event in Beijing
>         > * Schedule, website, announcements in the morning (about
>         > food, ...), ...
>         > * Flexible but some stuff (like announce what it is even
>         whatever it
>         > is) should always happen
>         >
>         > ACTION: ask all sponsored people to blog OWNER: Emily
>         >
>         >
>         
>         
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>         > asia-summit-list gnome org
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>         
>         
>