Re: Update on Summit Preparation Vietnam

[Mario Behling <mb mariobehling de>]

Hi Shane,

thanks for the feedback. We had a some meetings in Beijing about the
idea of the summit, started with some docs and had an IRC meet up. I
will send you the logs in a bit.

Best,

Mario


On Thu, Aug 20, 2009 at 3:38 PM, Shane Martin
Coughlan<shane opendawn com> wrote:
> Hi Mario
>
> I've missed a lot of the conversation so please forgive me for asking
> questions that have probably already been answered.
>
> (1) Does the conference have a theme and focus? (I read the overview and
> objectives on the website http://live.gnome.org/GnomeAsia/2009 but this is
> more like a list of items wanted rather than a theme and focus)
> (2) What is the target audience demographic?
> (3) How many participants are expected?
> (4) Is there an estimated cost?
> (5) What specific outcomes are wanted? (deeper than the overview and objectives
> on the site, an understanding of certain specific items that need to be
> accomplished would be useful to focus planning)
>
> Mario Behling said:
>> * Ongoing process about suitable venue finding
>
> I had a look at the photos online (thanks Emily):
> http://live.gnome.org/GnomeAsia/2009/Venue
>
> The University venue sounds good.  It really does make sense to keep costs
> down.
>
>> * Website: Will Lashell and me have outlined a plan for the website
>> and discussed details already. Will is setting up a fresh site based
>> on the system of last year. The new color will be a bluish theme - or
>> any other suggestions?
>
> It depends on whether any meaning is infered through the colours, or if the
> blue theme is simply intended to match the primary gnome.org site.  Looking
> similar to the gnome.org site might be good to help foster perception that the
> GNOME.Asia event is central to GNOME.
>
>> * Event organization: Hong Phuc Dang is collecting information about
>> visa requirements and hotels. Information will be constantly updated
>> on the wiki here: http://live.gnome.org/GnomeAsia/2009/
>
> Last time I went to Viet Nam I found the visa on arrival system to be simple
> and effective.  I got mine from the commercial service myvietnamvisa.com.
>
>> * As discussed it is a good idea to organize an excursion after the
>> event, I think probably a two day trip. Or would more days be fine?
>> Hong Phuc already talked to agencies/hotels about an excursion as
>> well. A nice spot close to Ho-Chi-Minh City is Mui Ne (See:
>> http://live.gnome.org/GnomeAsia/2009/Excursion and
>> http://wikitravel.org/en/Mui_Ne)
>
> An excursion is a nice idea if the audience will have free time.  However,
> when I have travelled for conferences I don't usually have any extra days in
> the location.  My suggestion is to ensure that all conference business (and
> primary networking) is done within the event days, and this excursion is
> purely an extra treat.
>
> Regards
>
> Shane
>
> --
> Shane Coughlan
> Business and Technology Consultant
> Opendawn
> Phone: +81 (0) 909 7742404 / Fax: +81 (0) 878890288
> shane opendawn com
> www.opendawn.com