Re: Timeline for the upcoming elections

[Brian Cameron <brian cameron oracle com>]

Tobias:

I just sent out the call for elections, using the email you sent out
last year as a template, updated with the new calendar and schedule
that you provided.  There was some confusion about when to actually
sent out the announcement since The GNOME Foundation has never
followed the steps in the by-laws exactly.  The board of directors
discussed this at our meeting today, and we agreed that sending
out the announcement today provided plenty of notice.  For example,
I notice that last year the announcement was sent out on May 8th,
so we have given the community several weeks more notice than we
did last year.

Thanks for all the help!

Brian


On 03/ 6/12 02:32 AM, Tobias Mueller wrote:
> Hey folks,
>
> I just realised, that "the President" or "a Director" shall call for for
> the elections:
>
> Here the bylaws including my comment:
> bylaws as of April 5, 2002 wrote:
> > Notice of Meetings
> > -----------------------------------------
> >
> > A notice of each annual meeting, written ballot for election of Directors or otherwise, if
> > any, and special meeting shall be given by the President or, in case of his or her failure or refusal, by
> > any other officer or any Director; shall specify the place, time, day and hour of the meeting or the
> > date on which the ballot shall be returned, if applicable; in the case of an annual meeting at which
> > Directors shall be elected, shall specify the names of all those who are candidates for election of
> > Directors at the time the notice is given, and in the case of special meetings, the nature of the
> > business to be transacted thereat. Such notice shall be given in writing to every member of the
> > Corporation who, on the record date for notice of the meeting, is entitled to vote thereat. Such notice
> > shall be given either personally or by sending a copy thereof by first-class mail or by telephone
> > communication, including a voice messaging system or other system or technology designed to
> > record and communicate messages, telegraph, facsimile, electronic mail, or other electronic means,
> > either directly to the member or to a person at the member's office who would reasonably be
> > expected to communicate such notice promptly to the member at least thirty (30) days prior to the
> > date fixed for such meeting in the case of an annual meeting and at least ten (10) days in the case of
> > all other meetings.
> >
> > :comment:`Hm. The President has to call for elections? That's a bit ruff`
>
> So well, as with the other mail I sent, I think we should prepare to
> make amendments to the bylaws. I would expect some sort of legal advice
> to be necessary.
>
> Up to that point I think the current president should send the
> announcement I prepared.
> And one might also read the fact from the bylaws, that the notice
> (including all candidates) shall be send 30 days days prior to the
> closing date for the elections. In that case, a new schedule must be
> prepared.
>
> Cheers,
>    Tobi