GNOME Foundation Membership Committee Meeting, 2006/08/01 ========================================================= Attendance: Baris Sankharshan Vincent (Board Represantative) Dave (Visitor) Summary ------- As Membership Committee (MC) we decided to have a meeting on IRC (#membership @ irc.gnome.org) to discuss current status of MC with new infrastructure changes and need for new volunteers. MC had some problems in last couple of months for processing new applications, due to lack of human resource and new structural migration. With a recent push after GUADEC we finally moved management to totally Web Based Mango with a database backend, instead of previous CVS based solutions. We also started to use RT3 Ticket system for tracking new applications/renewals and communication about applications. With those handy tools, last month we processed all pending applications and started to have good opportunity to progress more rapidly. MC had only two active members after Vincent leaving Committee. Since MC should have four members, we was in need of a CfV. However we put that on hold for making new volunteers to confront with new system, instead of old one. Notes ----- * We need to document need system (RT3 and Mango) for new volunteers and putting a policy on processing applications. Those tools can be used differently, and this might cause problems while four people using them concurrently. (Sankharshan will do documentation on live.gnome.org) * Sankharshan needed to get account for Mango, it was waiting for a while because sysadmin team was busy with couple of other things. (He manged to get it.) * Membership Management System is still lacking some features like sending template mails automatically, and some UI fixes so as to decrease user errors. (Baris will do it, and send the new script to sysadmin team to replace) * Application forms should be changed. There should be two forms for renewals and new applications. Also new applications should ask for gender information and demographic information (for statistical reasons as Murray suggested and accepted on foundation-list). It's also better to list members needs renewal on members list. (Vincent should be the guy for this, but if he guides someone from MC can also do it.) * We need to call new volunteers to committee as soon as possible. Dave suggested to go for invitation based call, and later go for CfV to act rapidly and MC members accepted. He suggested some names from community which would be beneficial to MC. We will finish this process before 4th of August. (Baris sent call letters to those candidates.) * We need a backup policy for foundation database. If sysadmin team does not have a backup policy we need to find a solution. (I'm not quite sure if token information would harm anonymity of elections if we store backups in CVS) (Baris will talk with sysadmin team and ask Vincent about it)
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