3 - Identify venue - Red Hat space available
1 speaker room (up to 75 people)
3 breakout rooms
Equipment?? (audio and video recording, visual equipment for presentations, computer adapters)
Ensure WiFi/network at event
Accessible
Tourist information and food nearby
2- Propose dates for a 4 day event - they seem flexible
We’d like for them to propose a Thurs - Sun in April or May
1 - Organize a local team - James is the main organizer, Jeff is super busy, Hubert is a ?
Global organization liaison
Venue liaison
Social events organizer
Budget
Marketing & social media
Network with local attendees
Network with local sponsors
Local volunteers for registration, running mics
Videographer (streaming & recording)
Visa and sponsorship writers
3 - Travel Convenience - immigration friendly, is near downtown so transportation is good too
Ease of immigration
Transportation options
One reason why I hadn't replied yet is I'm buried in mail and because my availability is uncertain, I cannot even "commit to committing" until November where I would be in a better position to gauge what my mid-term future would look like.Le lundi 11 septembre 2017 à 22:59 -0700, Nuritzi Sanchez a écrit :Finding local groups that might want to attend and/or sponsor Advertising at local universities to attract student attendees No guarantees about *anything related to sponsorship*, but for spreading the word locally and bringing some attendees that's probably not that hard for me to do, although there might be the language and expertise barrier between locals and GNOME folks.Updating the website with relevant info around travel and venue Shouldn't be hard.Securing a venue, ideally with about 3 rooms: 1 for talks, 2 for breakout sessions / unconference Good that James is proposing his offices as the venue, if there's certainty of that being possible. I could've gotten a university venue but that's obviously more complicated as I would need to book months in advance and already know the attendance numbers, plus usually classrooms/auditoriums ain't the most comfortable workspaces.Helping to get equipment needed for the event (tables, chairs, whiteboards, banners, signs, etc) Up to the venue organiser for the hardware (aka non-issue), and for the signs/designs/collateral well, you said you have a process for that already so, seems all good.Planning some social events for attendees Finding dining options Don't really have time for that until further notice.Finding accommodation options nearby, especially for sponsored attendees Unless you send them to some crowded youth hostel at 60 CAD per night, you probably would be hard-pressed to find something below that 160-180 CAD per room per night. But for this one would need to know how many such people would need that accommodation etc. One can look at the offerings pretty easily with hotels.com in the Montreal old port area, or downtown or nearby. If it's just finding and listing accommodation that's easy, if you're asking to pre-book en masse that's something else.
Attachment:
LAS GNOME Vision and Summary 2018.pdf
Description: Adobe PDF document