I agree with what Danielle said. You are going to want that room as an office and green room. (You will probably wish that you had separate rooms for each of those functions if you get an attendance near the upper limit of the venue.)
You want to keep in mind it's not just storing thing. It's a headquarters for the team running the conference, a green room for speakers and a storage room.On Wed, Aug 31, 2016 at 3:04 PM Adelia Rahim <adeliarahim gmail com> wrote:hmmm… I think we can’t afford to spend $1,100 just for a room to store stuff… any specific stuff you’re thinking about that needs to be stored securely?i think most people would carry laptops in their backpacks…On 31 Aug 2016, at 3:00 PM, Sriram Ramkrishna <sri ramkrishna me> wrote:Any comments on the extra room?______________________________The proposal was to add one extra room for $1100 (something like that) so that speakers and the organizing committee have a place to store their stuff securely. Can we agree upon that?Finally, we have about 3 hours to set things up on Sunday night. I don't think we need more time IMHO if we have everything already worked out.sri---------- Forwarded message ---------
From: Holli Nicknair <HNicknair@firstunitarianportland.org >
Date: Wed, Aug 31, 2016 at 1:21 PM
Subject: RE: Conference Details
To: Sriram Ramkrishna <sri ramkrishna me>, Sriram Ramkrishna (sriram ramkrishna gmail com) <sriram ramkrishna gmail com>
Hello Sri,
Just checking in to see if you have more clarity regarding access on Sunday night and A106. Additionally, have you secured power strips and extension cords that our staff will need to arrange for you?
Additionally, here is an easy link to submit your payment (see details below). Payments can be made online at: www.tinyurl.com/firstu-pdx Master Card and Visa accepted. Please make checks payable to First Unitarian Church.
Tomorrow is my last day in the office until September 13th, let me know if I can answer any questions for you – Otherwise, let’s plan on connecting on the 13th to make sure all our details are covered.
We look forward to hosting your event!
Best,
Holli
From: Holli Nicknair
Sent: Thursday, August 25, 2016 5:05 PM
To: 'Sriram Ramkrishna'; Sriram Ramkrishna (sriram ramkrishna gmail com)
Subject: Conference Details
Hello Sri,
Thanks for coming by this week to confirm your set up information! Please review the attached diagram of your potential set up and let me know if you would like to make any changes. What did you find out about power strips? Let us know if you need us to set those up for you!
Good news! The hall is available on Sunday evening the 18th for set up from 5:00-8:00 and is now on hold for you. We could offer you that additional access for $389. If you decide you would like a room for your “office/green room”, A106 is available for the duration of the week (including Sunday night(fees waived)) for $1,115.
Please be aware that your remaining amount due (not including Beverage Service and the above named potential additionals) is $3,120.50 and needs to be paid as soon as possible. See contract attached.
We also need a Certificate of Liability Insurance for one million dollars naming Eliot as an additional insured for the dates and timeframe of your event. To complete this, contact your insurance provider and ask them to add your event to your policy or purchase event insurance. Two possible providers are www.eventinsurancenow.com or http://galescreek.com/major_
areas/entertainment.cfm We will need your final set up arrangements and numbers for Beverage Service by September 15th.
Also, be aware that I am out of the office from September 5th – 12th, available on the 13th. Of course, another staff person will be able to answer general questions, but the more we can confirm before the 5th, the better we are!
Please let me know if you would like me to include Sunday night access and access to A106 throughout your time with us. Don’t hesitate to contact me with further questions.
So glad we can be a part of your vision! We look forward to hosting your event!
Best,
Holli
Holli Nicknair, Rental Manager
Eliot Center at First Unitarian Church
1034 SW 13th Ave
Portland, OR 97205
hnicknair@
firstunitarianportland.org 503-228-6389 ext 412
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