las-gnome NOTES | LAS GNOME Meeting Friday, July 22nd
- From: Nuritzi Sanchez <nuritzis stanfordalumni org>
- To: las-gnome gnome org
- Subject: las-gnome NOTES | LAS GNOME Meeting Friday, July 22nd
- Date: Fri, 22 Jul 2016 16:35:39 -0700
Hi All,
This meeting was an important one since some concerns were brought to the table:
- not enough content for a 5 day conference (not enough speakers or talks submitted)
- very few participants up to date, worried about drawing a crowd
- high costs, especially around internet (~$6,500)
- not enough interest in sponsorship. sponsorship levels may be too high
As a result of these concerns, it was suggested to postpone the conference, however, the comittee discussed that postponing the conference may harm its reputation.
We have decided to proceed with the LAS GNOME conference, and to make a strategic shift to make it more manageable. Notably, we will be cutting the main conference down to 2 days, with half days of unconference events, and then will have the other days open for hackfests and BoFs. Regarding costs, we recognize that we will most likely operate with a deficit this year and agreed to see it as an investment in a brand new conference. Zana brought up the excellent point that this is the first year that GNOME.Asia has operated as a profit and previous years were run at a deficit. Brand new conferences just need more TLC.
We will hold an emergency meeting on Monday, July 25th to go over the proposed strategic shift in detail and outline next steps. Nuritzi will be presenting these.
We need to act quickly as the conference is less than 2 months away.
Sri has some new recruits in Portland to help be the team on the ground. This will be super helpful. He will be meeting with them tomorrow, Saturday, July 23rd.
It would be great for Sri's volunteers to tackle the following:
- internet pricing (it'd be great to get it less than $6.5K)
- conference materials pricing and strategy (banners, shirts, stickers, etc)
- local marketing to drive registration
If you were unable to attend this meeting and have questions, please send them along via email and we hope you'll join our meeting next Monday, July 25th at 17:00 UTC.
Best,
Nuritzi
July 22, 2015
Attendees: Nuritzi, Sri, Adelia, Meg, Zana
- Speakers (Meg): 2 headlines, 6 others have submitted talks
- Registered participants (Adelia): 5 people including Sri and Alexandre
- Sponsorship $ (Zana): $7K
- Emergency Meeting Next Week
- Monday, July 25th at 17:00 UTC
- @Nuritzi - draft a propoal for the strategic shift. draft proposed next steps. draft an email to Foundation and Engagement lists about travel sponsorship and strategic shift
- @Meg - make a list of people we will reach out to personally (see relevant section in notes below)
- Schedule (shorten the conference to 2 days):
- Talks in the morning, unconference in the afternoon
- BOFs and Hackfests the other days
- Let people know that their talks have been accepted by August 1st
- Try to target more college students, especially in the Portland area: use Snapchat?
- Is it ok to run it at a deficit: internet up to $6,500.
- Already paid: $3120.50 for the venue
- Website and Registration Page Changes:
- Registration fees: get rid of the registration fees, have a suggested donation
- Rethink all sponsorship levels.
- Get the word out about strategic shift:
- Put a blog on Planet GNOME
- Create a list of people to reach out to and personally invite:
- Who are the Flatpak core developers?
- Westcoast Hackfest participants: Elementary OS.
- Sri: can bring people from Portland, about 5 or 6 people (Owen Taylor)
- Consider a FAQ page: with responses to questions that people in the comunity are getting about Flatpak.
- Two new proposed sponsorship levels:
- Logo, link, and text on conference website
- Logo, link, and text on conference website
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